19 Results for Administrative Coordinator Jobs in Norwalk, CA

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Human Resources Coordinator

Beverly Hills, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Human Resources Coordinator to support daily HR operations for a large retail employer. This long-term contract position is ideal for someone who enjoys creating a smooth employee experience while keeping records, processes, and communication organized. The role will contribute to onboarding, employee support, and HR systems coordination in a fast-paced environment. Responsibilities:• Coordinate onboarding activities, including collecting required documentation, preparing onboarding materials, and helping employees transition into their roles smoothly.• Maintain accurate employee information within HR systems and assist with routine updates, recordkeeping, and data verification.• Support background screening processes by tracking status, following up on outstanding items, and ensuring timely completion before start dates.• Respond to employee questions related to HR procedures, policies, and general workplace matters, escalating more complex issues when needed.• Assist with administrative tasks across HR operations, such as organizing files, preparing reports, and managing employment-related documentation.• Partner with HR team members to improve workflow efficiency and provide support for ongoing HR initiatives and system-related processes.• Help monitor compliance with internal HR practices by ensuring personnel records and onboarding steps are completed accurately and on schedule.
2026-10-19T00:00:00Z

Human Resources (HR) Coordinator

Commerce, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to join a textile manufacturing organization in Los Angeles, California on a Contract basis. This role supports day-to-day HR operations across corporate, retail, and warehouse teams, helping create a smooth employee experience from onboarding through separation. The position is ideal for someone who is organized, responsive, and comfortable managing a high-volume workload while partnering with payroll, recruiting, legal, and HR leadership. Responsibilities: • Coordinate HR activities throughout the employee lifecycle, including onboarding, employee orientation, status changes, and offboarding support for corporate, retail, and warehouse employees. • Maintain personnel records, HR files, and employment documentation with a high level of accuracy while ensuring compliance with company standards and applicable regulations. • Partner with internal teams such as Payroll, Legal, Recruiting, and HR leadership to prepare employment documents, support employee setup, and keep HR processes running efficiently. • Respond to employee questions related to HR policies, processes, and documentation, and route sensitive matters to the appropriate HR partners when needed. • Prepare and track HR reports and metrics such as headcount, turnover, and audit-related data to support business and compliance needs. • Review and troubleshoot HRIS and workforce data issues, correct discrepancies across systems, and help improve operational workflows. • Contribute to HR projects such as seasonal staffing efforts, employee conversions, compensation updates, ticket resolution, data updates, and system-related process support. • Assist with compliance reviews involving work authorization records, personnel documentation, data governance, and other regulatory requirements. • Help maintain HR policies, procedures, and reference materials for employees and internal HR teams, ensuring information remains current and accessible. • Support HR Business Partners with administrative and employee relations tasks, including exit processes, engagement activities, investigations, policy communications, and other assigned projects.
2026-10-26T00:00:00Z

Human Resources (HR) Coordinator

Culver City, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
Robert Half Management Resources is recruiting for a strong Mobility Manager to support our large, publicly traded entertainment client based on West Los Angeles. This is a high-visibility role within the HR organization, responsible for managing domestic and international employee mobility programs, ensuring compliance with immigration, tax, employment, and labor regulations for employees relocating to the U.S. on both temporary assignments and permanent transfers. The ideal candidate brings strong cross-functional partnership skills and can manage sensitive mobility matters with accuracy, discretion, and a high level of service. Responsibilities:• Lead mobility coordination for employees relocating domestically and internationally, from initial planning through assignment completion or permanent transfer.• Act as the central point of contact among Human Resources, Legal, Payroll, Tax, Finance, and external service providers involved in relocation and immigration support.• Help maintain compliance with immigration, employment, labor, and tax obligations tied to workforce movement across locations.• Work closely with legal partners and outside counsel to support visa processing, work authorization matters, and permanent residency cases.• Provide guidance to HR partners and business leaders on mobility policies, relocation support options, assignment structures, and potential compliance considerations.• Oversee relocation-related vendors and benefits while helping deliver a smooth and well-supported employee experience throughout each move.• Partner with payroll and tax stakeholders to address compensation treatment, reporting needs, and cross-border tax considerations associated with employee transfers.• Track regulatory developments that may affect mobility programs and update documentation, procedures, and internal practices as needed.• Maintain organized records, policy materials, and audit-ready documentation to support company standards and program governance.• Contribute to workforce planning efforts by supporting international hiring strategies and employee movement initiatives across the organization.
2026-10-20T00:00:00Z

Project Coordinator

Los Angeles, CA
onsite
Temporary / Contract
27.55 - 31.9 USD / Hourly
We are looking for a highly organized Project Coordinator to support key initiatives for a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract position is ideal for someone who can keep projects moving forward through strong coordination, clear communication, and dependable follow-through in a fully onsite environment. The role will work across teams to maintain schedules, document progress, and help ensure project goals stay aligned with operational needs. Responsibilities: • Coordinate project activities across departments by organizing timelines, monitoring progress, and helping teams stay on track with deliverables and deadlines. • Arrange meetings, prepare agendas, capture detailed notes, and follow up on action items to support consistent project execution. • Maintain project records, trackers, status updates, and supporting documentation to ensure information remains accurate and accessible. • Partner with stakeholders at different levels of the organization to communicate updates, identify needs, and resolve issues that may affect progress. • Support the development and upkeep of standard operating procedures and other operational documents tied to project work. • Assist with initiatives related to technology upgrades, organizational improvements, or process changes when needed. • Provide day-to-day coordination support by anticipating next steps, raising questions proactively, and helping move priorities forward independently.
2026-10-28T00:00:00Z

Operations Coordinator

Newport Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Operations Coordinator to support the day-to-day performance of a growing clinic in Newport Beach, California. This Contract position is ideal for someone who can balance administrative precision, team coordination, and client-facing responsiveness while helping improve internal workflows. The person in this role will contribute to a smooth office experience by keeping schedules accurate, tracking key operational details, and supporting both staff and patient needs. Responsibilities: • Oversee daily administrative and operational activities to help the clinic stay organized, efficient, and on schedule. • Review recurring task lists, verify completion, and follow up with team members to address missed or delayed items. • Evaluate existing procedures, recommend practical workflow improvements, and assist with putting updated processes into practice. • Respond to patient and client inquiries in a timely manner, stepping in directly when additional support is needed to maintain strong service levels. • Monitor appointment calendars for conflicts, prevent scheduling errors, and confirm patients are booked appropriately throughout their care plans. • Support front desk operations by helping ensure service charges are entered accurately and patient account details are maintained correctly. • Maintain operational tracking documents by recording revenue figures, patient activity, and lead information with accuracy. • Manage clinic supply levels, place replenishment orders before shortages occur, and help keep credentialing and insurance records current. • Coordinate daily priorities for a small support team, check progress regularly, and assist with onboarding activities for new team members. • Provide logistical support for community workshops and contribute light editing assistance for digital content such as videos or podcasts when needed.
2026-10-29T00:00:00Z

Recruiting Coordinator

Los Angeles, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a Recruiting Coordinator to support technical hiring operations and deliver a smooth experience for candidates, recruiters, and hiring managers. This role is based in Century City and offers a hybrid work environment. This long-term contract position is ideal for someone who thrives in a fast-paced corporate recruiting environment and can keep interview activity, communication, and onboarding steps organized. The person in this role will help maintain recruiting workflows, coordinate scheduling, and ensure applicant data is accurate and up to date throughout the hiring process. Responsibilities:• Coordinate interview scheduling across candidates, recruiters, and hiring teams while managing calendar logistics and timely communication.• Maintain accurate records in the applicant tracking system and update candidate information throughout each stage of the hiring process.• Support full-cycle recruiting operations by assisting with job postings, candidate movement, interview coordination, and offer-related activities.• Partner with corporate recruiting team members to keep hiring processes organized, efficient, and aligned with business needs.• Help facilitate onboarding activities by preparing documentation, tracking pre-employment steps, and ensuring a smooth transition for new hires.• Communicate with candidates professionally and promptly to confirm interviews, share logistics, and provide status updates as needed.
2026-10-24T00:00:00Z

Health and Safety Coordinator

Long Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Health and Safety Coordinator to support workplace safety, food safety, and regulatory compliance for a wholesale distribution operation in Long Beach, California. This Long-term Contract position focuses on building a safe, well-organized environment by coordinating compliance activities, promoting injury prevention, and helping maintain high standards across daily operations. The ideal candidate brings strong attention to detail, clear communication skills, and the ability to manage audits, training, and corrective actions with consistency and professionalism. Responsibilities: • Oversee health, safety, and food safety activities to help maintain compliance with applicable occupational and regulatory standards across the facility. • Conduct routine reviews, inspections, and audit preparation efforts to identify risks, document findings, and support timely follow-up on corrective actions. • Coordinate third-party audits and assist in organizing records related to inspections, supplier compliance, and pest control documentation. • Support safe handling, storage, and distribution practices to help ensure products and workplace processes align with food safety expectations and company guidelines. • Deliver safety and compliance training for employees, reinforcing best practices, hazard awareness, and proper reporting procedures. • Track incidents, near misses, and compliance issues, then analyze trends and recommend practical improvements to reduce workplace injuries and operational risk. • Maintain accurate reports, spreadsheets, and communications using standard business software and email tools to support day-to-day compliance management. • Partner with internal teams and external contacts to respond to safety questions, provide service-oriented support, and promote a culture of accountability and prevention.
2026-10-28T00:00:00Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T00:00:00Z

Administrative Assistant

Vernon, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily warehouse and logistics operations in Vernon, California. This Long-term Contract position is ideal for someone who thrives in a fast-moving food processing environment and can keep shipping records, communication, and documentation organized. The role works closely with transportation partners, warehouse teams, and internal departments to help ensure timely, accurate, and compliant movement of goods. Responsibilities: • Manage shipping and receiving paperwork by preparing bills of lading, processing documentation, and tracking inbound and outbound freight. • Coordinate daily load and delivery activity with drivers, carriers, and warehouse staff to keep schedules aligned and operations moving efficiently. • Record inventory transactions, delivery updates, and shipment details in Dynamics 365 and related warehouse systems with a high level of accuracy. • Review orders and shipping records to confirm product movement is correct, then investigate and help resolve mismatches in inventory, paperwork, or delivery information. • Serve as a communication point for transportation providers, customers, and internal teams by sharing shipment updates and responding to operational questions. • Produce routine reports, organize files, and maintain clear administrative records to support warehouse and logistics functions. • Assist with inventory control tasks, including cycle count follow-up and reconciliation of stock movement records. • Help uphold food safety standards, cold chain requirements, and established company procedures throughout shipping and warehouse documentation processes. • Provide broad administrative support for logistics and dock office activities as business needs require.
2026-10-27T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-27T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-15T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T00:00:00Z

Production Coordinator

Santa Ana, CA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Production Coordinator to support print and digital production activities for compliance-related materials in Santa Ana, California. This role focuses on keeping production assets organized, ensuring timely access to current and archived files, and helping teams maintain accurate product and customer records. The ideal candidate is detail-oriented, comfortable managing multiple workflows, and able to coordinate updates across departments while keeping production moving efficiently. Responsibilities: • Organize and maintain active and archived print production files so materials remain accurate, accessible, and easy to retrieve. • Manage customer-specific production assets and supporting details to ensure custom orders and ongoing updates are properly documented. • Preserve source files and historical versions for reference, audit support, and future production needs. • Distribute requested files and production materials to internal teams in a timely manner to support business operations. • Assist with digital compliance content by preparing electronic samples, creating compliance code imagery, and uploading materials to designated online platforms. • Share file access information and related links with customer-facing teams so they can communicate updates clearly and efficiently. • Maintain shared tracking documents for product updates, inventory activity, delivery timing, and newly introduced items. • Create and update QR compliance codes as regulations change, ensuring all related materials reflect current requirements. • Coordinate poster update workflows by tracking progress, communicating status, and managing change requests throughout production.
2026-10-26T00:00:00Z

19 results for Administrative Coordinator in Norwalk, CA