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5 results for Medical Office Administrator in Northbrook, IL

Office Manager

Chicago, IL
onsite
Temporary / Contract
31 - 33 USD / Hourly
We are looking for an experienced Office Manager to oversee day-to-day workplace operations and help create an efficient office environment in Chicago, Illinois. This Long-term Contract position is ideal for a highly organized individual who can balance office coordination, administrative support, and executive-level assistance with discretion. The role will support both internal teams and external visitors while helping maintain smooth business operations across facilities, documentation, and logistical planning. This contract position will pay between $31-33/hr. Responsibilities:• Act as the main point of contact for property management and address facility-related needs to keep the office running smoothly.• Maintain a well-organized, tidy, and efficient workplace by coordinating office upkeep, layout, and overall presentation.• Monitor inventory levels for supplies, furniture, and office equipment, and arrange replenishment or servicing as needed.• Organize conference rooms, meeting spaces, and onsite event logistics to ensure teams and guests are fully supported.• Assist with onboarding activities for new employees and coordinate office arrangements for visiting employees or partners.• Welcome guests and manage front-office interactions to deliver a positive and welcoming visitor experience.• Create and maintain structured filing and documentation systems while supporting compliance with organizational record retention standards.• Coordinate travel plans and provide administrative assistance related to accounting, legal paperwork, board materials, shareholder communications, and charitable initiative support.• Handle confidential business information with sound judgment, accuracy, and a high level of discretion.
2026-04-22T00:00:00Z

Administrative Assistant

Calumet Park, IL
onsite
Temporary / Contract
18.05 - 19 USD / Hourly
We are looking for a Contract Administrative Assistant to support daily front office operations for an education-based organization in Calumet Park, Illinois. This position will serve as a welcoming first point of contact for visitors and families while providing bilingual Spanish assistance to help ensure clear communication. The role also includes general administrative support such as document organization, attendance-related data entry, and routine office coordination using common office technology. Responsibilities:• Welcome visitors, respond to the front door, and provide attentive assistance to students, families, and staff.• Offer bilingual Spanish support by interpreting or translating conversations for parents and guardians during office visits.• Maintain organized filing systems to keep records accurate, accessible, and up to date.• Assist with attendance-related administrative tasks using Frontline, with training provided as needed.• Support office operations by preparing documents in Microsoft Word and handling routine clerical work.• Use standard office equipment, including the copy machine, to complete daily administrative assignments efficiently.• Respond to inbound inquiries and help direct questions to the appropriate school personnel.• Help manage email correspondence and other front office communications in a timely and courteous manner. The salary range for this position is $18/hr. to $19/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-04-23T00:00:00Z

Administrative Assistant

Warrenville, IL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service. Responsibilities: • Process cash receipts promptly and accurately. • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision. • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible. • Deliver outstanding customer service to members and visitors. • Organize and maintain filing systems to ensure easy access to records. • Prepare mass mailings, including printing, labeling, and managing postage processes. • Assist with front desk and receptionist duties, ensuring a welcoming environment. • Address member and customer inquiries, direct calls, and provide accurate information. • Open, sort, and distribute incoming mail efficiently.
2026-04-22T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T00:00:00Z

Patient Access Specialist

Racine, WI
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a Patient Access Specialist to support front-end registration and patient service operations in Racine, Wisconsin. This Long-term Contract position focuses on creating a welcoming experience for patients while ensuring accurate intake, scheduling, and insurance-related documentation. The ideal candidate is organized, service-driven, and comfortable handling a high volume of calls, clerical tasks, and detailed record updates in a healthcare setting. Responsibilities: • Welcome patients professionally, gather required demographic and coverage details, and complete registration records with a high level of accuracy. • Coordinate appointment scheduling and rescheduling activities while helping patients understand next steps, required documents, and visit preparation instructions. • Manage inbound and outbound calls to address questions related to appointments, billing matters, insurance verification, deductibles, copays, and medical coverage. • Maintain clear and timely documentation in computer systems, ensuring patient information, forms, labels, and related records are properly entered and organized. • Support reception and general administrative operations by handling paperwork, typing, scanning, and other clerical duties that keep daily workflows running smoothly. • Explain office procedures and financial policies to patients, and assist with routine payment-related inquiries or ad hoc financial tasks as needed. • Work closely with internal teams to confirm protocol-related requirements, communicate updates, and help optimize patient access processes and service quality. • Follow established guidelines for confidentiality, documentation standards, and department procedures while delivering consistent customer service in a fast-paced environment.
2026-04-23T00:00:00Z