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3 results for Medical Office Administrator in Northbrook, IL

Office Manager

Chicago, IL
onsite
Temporary / Contract
31 - 33 USD / Hourly
We are looking for an experienced Office Manager to oversee day-to-day workplace operations and help create an efficient office environment in Chicago, Illinois. This Long-term Contract position is ideal for a highly organized individual who can balance office coordination, administrative support, and executive-level assistance with discretion. The role will support both internal teams and external visitors while helping maintain smooth business operations across facilities, documentation, and logistical planning. This contract position will pay between $31-33/hr. Responsibilities:• Act as the main point of contact for property management and address facility-related needs to keep the office running smoothly.• Maintain a well-organized, tidy, and efficient workplace by coordinating office upkeep, layout, and overall presentation.• Monitor inventory levels for supplies, furniture, and office equipment, and arrange replenishment or servicing as needed.• Organize conference rooms, meeting spaces, and onsite event logistics to ensure teams and guests are fully supported.• Assist with onboarding activities for new employees and coordinate office arrangements for visiting employees or partners.• Welcome guests and manage front-office interactions to deliver a positive and welcoming visitor experience.• Create and maintain structured filing and documentation systems while supporting compliance with organizational record retention standards.• Coordinate travel plans and provide administrative assistance related to accounting, legal paperwork, board materials, shareholder communications, and charitable initiative support.• Handle confidential business information with sound judgment, accuracy, and a high level of discretion.
2026-04-22T00:00:00Z

Administrative Assistant

Warrenville, IL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service. Responsibilities: • Process cash receipts promptly and accurately. • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision. • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible. • Deliver outstanding customer service to members and visitors. • Organize and maintain filing systems to ensure easy access to records. • Prepare mass mailings, including printing, labeling, and managing postage processes. • Assist with front desk and receptionist duties, ensuring a welcoming environment. • Address member and customer inquiries, direct calls, and provide accurate information. • Open, sort, and distribute incoming mail efficiently.
2026-04-22T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T00:00:00Z