604 Results for Executive Assistant Jobs in Norfolk, VA

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administrative assistant

Spartanburg, SC
onsite
Temporary to Hire
18.00 - 25.00 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately. Prepare correspondence, reports, and presentations. Maintain filing systems and company records. Coordinate travel arrangements and expense reporting. Order office supplies and support office operations. Assist with special projects and administrative initiatives
2026-11-05T21:28:42Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience. • Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages. • Coordinate weekly meeting lunches by placing orders and arranging pickup when needed. • Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly. • Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems. • Perform administrative support tasks that require careful review and assembly of workpapers and related calculations. • Help maintain daily office readiness by opening the workplace according to scheduled business hours. • Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries. • Support data entry and other clerical duties with accuracy and attention to detail. • Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.
2026-11-03T18:03:46Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T18:28:47Z

Administrative Assistant

Sanford, FL
onsite
Temporary to Hire
18.00 - 19.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of office tasks with accuracy. The right candidate will be comfortable managing calls, maintaining records, and assisting the team with essential coordination and clerical duties. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Perform accurate data entry and maintain organized administrative records, files, and documentation for day-to-day business needs. • Provide general clerical support such as preparing correspondence, updating office information, and handling routine administrative requests. • Coordinate office communications and help ensure information is shared promptly and effectively across departments. • Support reception functions by maintaining a welcoming environment and responding to visitors and callers with care and courtesy. • Assist with scheduling, document handling, and other operational tasks that help the office run efficiently. • Contribute to special administrative projects and process updates as needed, including support related to internal system or workflow changes when assigned.
2026-10-16T18:28:44Z

Sr. Administrative Assistant

Memphis, TN
onsite
Temporary to Hire
26.50 - 26.50 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support daily office operations in downtown Memphis, Tennessee. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-oriented front-office setting and can keep schedules, meetings, and administrative tasks running smoothly. The person in this role will provide high-level coordination for leadership while creating a welcoming and organized office environment. Responsibilities:• Oversee complex calendar scheduling in Outlook, ensuring appointments, meetings, and time-sensitive commitments are organized accurately.• Prepare and submit expense documentation with close attention to detail and timely follow-through.• Coordinate meeting logistics, including room arrangements, materials preparation, and conference call support.• Serve as the first point of contact at the front desk, greeting visitors and maintaining a welcoming office presence.• Manage office supply inventory and place orders to keep the workplace stocked and operating efficiently.• Assist with travel planning and related administrative coordination as needed for leadership or team members.• Create, edit, and format business documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.• Communicate clearly and effectively with executives, staff, and external contacts to support daily business operations.
2026-11-02T19:44:00Z

Administrative Assistant

Fair Lawn, NJ
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations near Fair Lawn, NJ. This contract position is ideal for someone who enjoys keeping workspaces organized, managing routine administrative tasks, and helping create a detail-oriented and welcoming environment. The role will involve coordinating supplies, assisting with front office activities, and contributing to the smooth flow of day-to-day operations. Responsibilities:• Coordinate a range of administrative tasks that help the office run efficiently on a daily basis.• Maintain shared office spaces, kitchen areas, and common supplies to support a neat, functional workplace.• Restock snacks, beverages, and breakroom items so employees have consistent access to essential refreshments.• Monitor inventory for office materials and facility-related items, identifying low-stock situations before they become urgent.• Assist with ordering supplies and confirming replenishment needs to avoid interruptions in office operations.• Develop and update organized tracking methods for supplies, snacks, and other workplace resources.• Support reception and general office coverage, including handling inbound calls and assisting with routine front desk needs.• Perform data entry and other clerical duties as needed to support administrative and facilities-related activities.
2026-11-03T18:08:40Z

Assistant Controller

Little Rock, AR
onsite
Permanent / Full Time
100000.00 - 115000.00 USD / Yearly
🚨 OPPORTUNITY ALERT | Assistant Controller 🚨📍 Little Rock, AR💰 $100,000 - $115,000 I'm partnering with a growing organization seeking an Assistant Controller who can bring a strong combination of technical accounting expertise and people leadership. This role reports directly to executive accounting leadership and offers the opportunity to oversee critical financial processes while leading multiple teams and department leaders. For a confidential conversation, connect with Austen Zemrock on LinkedIn or email a copy of your resume. What You'll Be Doing • Overseeing financial statement preparation and month-end close activities• Supporting budgeting, forecasting, audit preparation, and internal controls• Providing leadership across multiple departments and teams• Managing payroll oversight and key accounting operations• Driving process improvements and enhancing financial reporting• Partnering with leadership to support business objectives and decision-making
2026-10-14T22:28:43Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-10-14T14:43:46Z

Administrative Assistant

Fresno, CA
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office functions for a construction and contractor environment in Fresno, California. This Contract position will serve as a key point of contact for visitors, callers, employees, and vendors while helping maintain smooth front office and administrative operations. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage a variety of tasks in a thorough and timely manner. Responsibilities: • Welcome guests, team members, suppliers, and clients with a courteous approach and ensure a positive front office experience. • Handle incoming phone calls, determine the nature of each inquiry, and route communications to the appropriate person or department. • Keep the reception area, lobby, and shared office spaces orderly, presentable, and ready for daily business activities. • Support office administration by preparing documents, updating records, entering data, and maintaining organized filing systems. • Coordinate visitor access, meeting room scheduling, and basic hospitality arrangements for internal and external meetings. • Assist with mail distribution, shipping tasks, and local delivery or pickup of business materials between company sites or partner locations. • Help manage office supply levels, place orders as needed, and communicate with vendors or facility contacts regarding workplace needs. • Contribute to company meetings, training sessions, employee events, and special projects by assisting with logistics, setup, and follow-up activities.
2026-11-05T01:13:51Z

AP Administrative Assistant

Eugene, OR
onsite
Permanent / Full Time
25.00 - 30.00 USD / Hourly
Are you someone who enjoys being the go-to support person in a fast-paced office? Bridget Killen with Robert Half is partnering with a growing construction company seeking an Accounts Payable Administrative Assistant who thrives in a team-oriented environment and enjoys balancing accounting responsibilities with front office support. This is a great opportunity for someone who is comfortable sitting at the front desk, interacting with field employees and management, and serving as a key administrative resource for the organization. What You'll Do<ul><li>Process and enter accounts payable invoices accurately and timely</li><li>Match invoices, code expenses, and assist with payment processing</li><li>Support job costing and project-related accounting activities</li><li>Serve as the first point of contact at the front desk, greeting visitors and answering phones</li><li>Provide administrative support to field crews, project managers, and leadership</li><li>Assist with filing, document management, and general office operations</li><li>Coordinate communication between the office and field personnel</li><li>Support special projects and other administrative duties as needed</li></ul>Why This Opportunity?<ul><li>Diverse role combining accounting and administrative responsibilities</li><li>Highly visible position with exposure to leadership and operations teams</li><li>Stable and growing construction organization</li><li>Opportunity to become a valued member of a collaborative team</li></ul>Interested in learning more? Contact Bridget Killen with Robert Half.
2026-10-22T19:18:46Z

Administrative Assistant

Southlake, TX
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a contract opportunity in Southlake, Texas. This role is ideal for someone who enjoys keeping work organized, assisting with invoicing and records management, and providing detail-focused administrative support across a busy team. The position offers approximately 30 hours per week in a hybrid setting and requires a business-casual presence along with a strong service mindset. Responsibilities: • Prepare and process invoices accurately while maintaining organized financial and administrative documentation. • Manage filing systems and keep office records current, accessible, and well structured. • Provide day-to-day administrative support to team members by handling routine clerical and coordination tasks. • Answer incoming calls courteously, direct inquiries to the appropriate contact, and greet visitors as needed. • Enter information into internal records and spreadsheets with a high level of accuracy and attention to detail. • Assist with reception and front-office coverage to help ensure smooth daily operations. • Support timesheet-related administrative activities and help keep submission records organized when needed.
2026-11-04T21:14:02Z

Receptionist/Administrative Assistant

Wheat Ridge, CO
onsite
Permanent / Full Time
50000.00 - 58000.00 USD / Yearly
We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly. Responsibilities:• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.• Enter financial and client-related information into internal systems with a high level of speed and accuracy.• Organize documents, manage administrative workflows, and keep office files current and accessible.• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks This role is 100% in office.
2026-10-21T19:08:45Z

Administrative Assistant

Laurel, MD
onsite
Temporary to Hire
21.38 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring smooth communication across the office. The person in this role will manage a variety of clerical and coordination tasks while helping maintain an efficient and welcoming work environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and accurately. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay messages promptly. • Welcome visitors and provide front-desk support while maintaining a courteous and organized reception area. • Perform data entry tasks with a strong focus on accuracy, completeness, and timely record updates. • Coordinate schedules, arrange meetings, and maintain calendars for staff as needed. • Prepare, organize, and file documents to support smooth administrative workflow and record management. • Assist with general office support duties, including handling correspondence and routine clerical requests.
2026-11-03T20:38:42Z

Administrative Assistant

Mt. Pleasant, SC
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy team in Mount Pleasant, South Carolina. This contract opportunity with permanent potential is ideal for someone who can balance administrative coordination while working accurately in a fast-paced environment. The position will contribute to travel planning, document distribution, client communication, and data management. Responsibilities:• Coordinate travel logistics, maintain flight schedules and travel records, and prepare associated expense documentation.• Support the collection, organization, and review of records by assisting with retrieval and tracking activities.• Communicate with clients regarding active matters, follow up on outstanding items, and help maintain positive client relationships.• Maintain and update records related with a high level of accuracy.• Assist with reviewing financial data and generating reports in coordination with accounting-related processes.• Update, upload, and track agreements and provide administrative support for office service projects as needed.
2026-10-15T21:21:58Z

Administrative Assistant

Toledo, OH
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
A Toledo-area organization is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys managing multiple priorities, providing exceptional customer service, and ensuring administrative processes run smoothly.
2026-10-26T14:24:05Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities. Responsibilities: • Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support. • Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts. • Enter, update, and verify information in company records and databases while maintaining a high level of accuracy. • Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations. • Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation. • Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up. • Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks. • Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
2026-10-29T19:53:45Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a legal organization. This Long-term Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced environment, and can manage a wide range of administrative tasks with accuracy. The role will serve as a key point of contact for incoming communications while helping maintain efficient workflows and reliable administrative support across the office. Responsibilities: • Manage front-office administrative activities and provide dependable day-to-day support to the team. • Respond to incoming phone calls clearly, direct inquiries appropriately, and relay messages with accuracy. • Perform data entry tasks and maintain organized, up-to-date records and documentation. • Welcome visitors and handle reception-related duties to ensure a detail-oriented office experience. • Coordinate general office tasks such as filing, document handling, and routine administrative follow-up. • Support staff with scheduling, correspondence, and other clerical needs as required.
2026-11-06T14:08:48Z

Administrative Assistant

Ridgefield, CT
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations. Responsibilities: • Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information. • Enter and manage order details within database systems to support accurate booking, documentation, and record retention. • Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner. • Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail. • Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch. • Perform data entry tasks that support office operations, financial documentation, and administrative reporting. • Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
2026-11-05T14:33:44Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T15:18:40Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one. Responsibilities: • Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately. • Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties. • Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved. • Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy. • Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently. • Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently. • Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
2026-10-30T21:33:46Z

Assistant Property Manager

San Diego, CA
remote
Temporary / Contract
35.00 - 45.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations.The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.Key Responsibilities<ul><li>Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.</li><li>Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.</li><li>Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.</li><li>Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.</li><li>Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.</li><li>Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.</li><li>Assist with tenant billing, rent collections, and follow-up on outstanding balances.</li><li>Coordinate tenant communications, building notices, property inspections, and tenant meetings.</li><li>Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.</li><li>Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.</li><li>Maintain accurate property records, contracts, insurance documentation, and operational files.</li><li>Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.</li><li>Provide general administrative and operational support to the Property Manager as needed.</li></ul>
2026-11-07T00:28:44Z

Sales Associate/ Executive Assistant

Saddle Brook, NJ
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.• Support updates to websites and internal tracking systems to ensure information remains current and accessible.• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.• Research market activity and compile findings into client-ready reports and other business development deliverables.• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
2026-11-01T11:13:43Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16.00 - 18.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-13T13:58:43Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-05T00:03:57Z

Communications Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
36.10 - 41.80 USD / Hourly
We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.Key Responsibilities<ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul>
2026-11-07T00:43:43Z

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604 results for Executive Assistant in Norfolk, VA