5 results for Document Control Specialist in Norfolk, VA

Controller

Suffolk, VA
onsite
Permanent
150000.00 - 200000.00 USD / Yearly
Oversees the leadership and development of the cost accounting, A/P, and inventory control teams, including mentorship and coachingWorks closely with the FP& A group to deliver monthly and quarterly operations resultsDirects financial reporting to meet bank and reporting requirementsOversees the reporting of financial information to parent company, including: monthly statutory, sales, treasury, green coffee, capital expenditures, coffee shop data, and management reporting dataOversees ongoing tax and statutory licensing and reporting requirements, the annual preparation of the tax provision by external tax accountants, and the annual R& D tax credit documentation requirementsManages audits and reviews engagementsEnsures the consistency and integrity of financial reporting systems and controls to properly safeguard assets and provide accurate results of operations and financial positionsOversees the monthly close and financial reporting processEnsures that financials are presented in accordance with GAAP and IFRSProvides guidance on proper accounting treatment of complex business transactions and new accounting pronouncementsOversees budget and forecast submissions to the GroupManages operational reporting and analysis to include manufacturing, logistics and inventory controlAccounting lead in the annual budget preparation process and subsequent updates to projections and forecastsResponsible for annual insurance renewal submissions and ongoing policy activity by working with insurance brokerLeads the management of standard, custom, and ad hoc reporting to include special project leadership and participationBrings continuous improvement and best practices to the team; must be a change agent for the department and as a whole Qualifications & Requirements: Bachelor’s degree in accounting or finance required, MBA strongly preferredCPA or CMA requiredBig Four audit experience, manager level a mustMinimum of seven years’ experience in accounting and finance leadership roles; must be within a consumer product and/or manufacturing environmentMust have experience with inventory control oversightDynamic leader with demonstrated ability to motivate and develop staff utilizing a cooperative/interactive management style Experience with manufacturing cost accounting and product costing requiredStrong analytical and process management skills, with superior verbal and written communication skillsExtensive knowledge of Excel, PowerPoint, and Power BIExperience with ERP (Oracle/E1) a plus
2026-03-06T14:48:41Z

Accounting Specialist

Virginia Beach, VA
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Accounting Specialist opportunity in Va Beach! This role is responsible for managing the full AP and AR cycle in a fast-paced, product‑based environment. This role ensures accurate, timely processing of financial transactions, maintains complete documentation, and supports the Controller in upholding accounting standards. The ideal candidate thrives in a small-company setting, takes ownership of their work, and communicates proactively with internal teams, vendors, and customers. Key Responsibilities Accounts Payable Monitor shared inboxes for invoices, statements, and vendor communication; respond to vendor inquiries promptly. Review item receipts, match to vendor invoices, and create bills; resolve discrepancies with warehouse staff and vendors. Review vendor statements to ensure completeness and follow up on missing documentation. Reconcile vendor accounts and apply pre-payments as needed. Record credit card transactions and support month-end AP workflows. Use internal tracking tools and spreadsheets to locate invoices, receipts, and order details. Maintain organized and up-to-date vendor records. Accounts Receivable Review daily warehouse shipping reports and complete daily AR processing. Generate and distribute customer invoices accurately and on schedule. Process customer credit card charges for due‑on‑receipt, prepaid, and government contract orders. Apply pre-payments and send paid invoices to customers and government agencies as required. Review daily payment gateway transactions; ensure all payments are recorded and reconciled. Apply incoming payments (ACH, wire, check) to the appropriate invoices. Manage collections by communicating with customers via email and phone. Process refunds per direction from the Sales team. Qualifications Strong attention to detail and accuracy in financial data entry. Proficiency with QuickBooks Desktop or a similar ERP system. Solid understanding of accounting principles and full-cycle AP/AR processes. Proficient in Microsoft Office Suite, especially Excel. Strong analytical and problem-solving skills. Excellent organizational and time-management abilities. detail oriented written and verbal communication skills. Preferred Qualifications Bachelor’s degree in Accounting, Finance, or a related field. Experience in a product-based, wholesale, or distribution environment. Familiarity with government invoicing and procurement portals. Experience with online payment platforms or payment gateway systems. Key Expectations High Transaction Accuracy: Maintain precise, error-free AP/AR data entry and documentation. Ownership of Processes: Manage assigned accounting workflows independently and maintain clear personal documentation. Adaptability & Coachability: Adjust quickly to evolving procedures and apply feedback consistently.
2026-03-20T17:38:43Z

Project Manager 1 or 2

Chesapeake, VA
onsite
Permanent
67000.00 - 116000.00 USD / Yearly
Key Responsibilities * Partner with the Project Superintendent to coordinate all phases of construction projects* Lead project startup activities, including document setup, scheduling, and subcontractor onboarding* Maintain and manage all contract documents, ensuring accuracy and compliance* Develop and manage project schedules in collaboration with field teams and subcontractors* Oversee project budgets, cost tracking, and financial performance* Issue and manage subcontracts and ensure alignment with project scope and timelines* Prepare and maintain submittal logs and oversee the submittal process* Coordinate and participate in subcontractor preconstruction and coordination meetings* Manage RFIs, change orders, and other project documentation workflows* Review and process subcontractor requests, proposals, and change documentation* Prepare owner pay applications and track billing progress* Maintain all project logs (RFIs, submittals, change orders, document control) within project management systems* Support implementation of quality control and safety procedures in partnership with field leadership* Assist with issue resolution and escalate as needed to senior leadership* Oversee project closeout, including documentation and final deliverables Core Competencies * Strong leadership and team coordination skills across field and office personnel* Effective communication with clients, subcontractors, and internal stakeholders* Proven problem-solving and decision-making capabilities in fast-paced environments* Solid understanding of construction scheduling, budgeting, and cost control* Knowledge of contract administration and risk management practices* Commitment to quality, safety, and compliance standards* Ability to manage multiple priorities and adapt to changing project conditions
2026-03-19T17:13:44Z

Oracle Fusion Project Manager

Suffolk, VA
onsite
Temporary
- USD / Hourly
We are looking for an experienced Oracle Fusion Project Manager to oversee the implementation of Oracle Fusion for a leading bank. This long-term contract position is based in Suffolk, Virginia, and offers an exciting opportunity to manage enterprise-wide projects while collaborating with diverse teams and stakeholders. The ideal candidate will possess strong financial expertise, exceptional leadership skills, and a proven track record in project management frameworks such as waterfall and agile. Responsibilities:• Lead the successful implementation of Oracle Fusion, ensuring alignment with organizational goals and compliance with internal controls.• Manage cross-functional teams across departments, fostering collaboration and maintaining clear communication with executive stakeholders.• Develop and execute detailed project plans, including resource allocation, timelines, and risk mitigation strategies.• Oversee financial system integration, ensuring compliance with accounting principles and GAAP standards.• Facilitate meetings to drive team participation and collaboration, ensuring alignment on project objectives.• Identify and address critical issues that may impact project progress or execution, maintaining focus on key priorities.• Provide analytical support and guidance across concurrent projects, ensuring timely delivery and high-quality results.• Build strong relationships with internal and external stakeholders to support project success and long-term partnerships.• Ensure all solutions meet audit requirements and adhere to regulatory standards.• Utilize advanced tools like Word, Excel, PowerPoint, and Project to create documentation and reports.
2026-03-05T14:28:42Z

Talent Acquisition Specialist

Virginia Beach, VA
remote
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a Talent Acquisition Specialist to join our team on a contract basis in Virginia Beach, Virginia. In this role, you will play a vital part in supporting recruitment efforts during a contract coverage period. This is an excellent opportunity to utilize your expertise in full-cycle recruiting and talent sourcing while contributing to the organization's hiring goals. Responsibilities: • Manage full-cycle recruitment processes, including sourcing, screening, interviewing, and onboarding candidates. • Develop and implement effective talent acquisition strategies to attract candidates with relevant experience. • Build strong relationships with hiring managers to understand their staffing needs and align recruitment efforts accordingly. • Utilize various sourcing methods, including job boards, social media platforms, and networking, to identify top talent. • Maintain and update the applicant tracking system to ensure accurate and timely documentation. • Promote the company’s employer brand to create a positive candidate experience. • Conduct market research and analyze hiring trends to refine recruitment strategies. • Collaborate with team members to ensure seamless communication and support during the recruitment process. • Provide regular updates and reports on recruitment activities and progress to stakeholders.
2026-03-17T15:28:44Z