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4 results for Administrative Assistants in Norfolk, VA

Administrative Assistant

Hopewell, VA
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in Hopewell, Virginia. This role is ideal for someone who can keep schedules organized, maintain accurate records, and provide responsive administrative support in a fast-paced rental and leasing environment. The successful candidate will help coordinate documentation, update systems and reports, and communicate professionally with staff and participants. Responsibilities: • Coordinate calendars, arrange appointments, and provide day-to-day administrative support to office staff. • Maintain both digital and paper records, ensuring participant files are complete, organized, and handled according to program guidelines. • Enter and update information in Yardi or comparable housing management software with a high degree of accuracy. • Assist with document preparation and processing related to recertifications, interim changes, and routine correspondence. • Monitor reports, tracking logs, and workflow status to help keep departmental activities on schedule. • Answer inbound calls, greet visitors, and support front-desk and receptionist functions as needed. • Perform general office tasks such as filing, data verification, and document distribution to support efficient operations.
2026-04-21T14:44:30Z

Assistant Accounts Payable Clerk

Chesapeake, VA
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an Assistant Accounts Payable Clerk for a position located in Chesapeake, Virginia. This position supports day-to-day payment operations by helping ensure invoices are handled accurately, vendors receive timely responses, and financial records remain organized. The ideal candidate brings a detail-oriented approach, comfort with accounting systems, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities:• Enter and classify supplier invoices in the accounting system with a high degree of accuracy and consistency.• Compare purchase orders, invoices, and receipt records to confirm transactions are complete and properly supported.• Assist with preparing scheduled payments, including checks, electronic payments, and wire activity, in accordance with internal procedures.• Review vendor account statements, investigate variances, and help resolve billing or payment issues promptly.• Organize and maintain accounts payable records so documentation is complete, accessible, and audit-ready.• Communicate with vendors regarding payment timing, invoice questions, and account-related concerns in a thorough manner.• Contribute to month-end accounts payable activities by supporting reconciliations and closing tasks.• Provide general accounting and administrative assistance, including data entry, document management, and routine clerical support.
2026-04-23T22:13:47Z

Student Support Representative

Virginia Beach, VA
remote
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a remote Student Support Representative to guide prospective students through the admissions journey and help them take the next step toward enrollment. This contract opportunity is ideal for someone who thrives in a fast-paced, service-focused environment and can build trust with candidates through clear communication and consistent follow-up. The person in this role will act as a key point of contact from initial inquiry through program start, helping ensure each student receives accurate information and a smooth onboarding experience.We’re excited to connect with strong talent for this opportunity. While all qualified candidates are encouraged to apply, this role is best aligned with individuals in the Pacific Time Zone (PST) or those who can consistently support PST working hours. Responsibilities:• Engage with prospective students by phone and other approved outreach methods to explain program options, admissions steps, and next actions in a clear and supportive manner.• Coordinate and lead applicant interviews, assess alignment between student goals and available programs, and help identify candidates who are prepared for enrollment.• Manage incoming inquiries and proactive outbound follow-up throughout the admissions cycle, ensuring applicants stay on schedule for orientation and program start dates.• Process applications and related documentation accurately while maintaining detailed, timely records of all interactions and status updates in the database.• Build and maintain a healthy enrollment pipeline through lead generation efforts, community outreach, referral activity, and ongoing communication with interested candidates.• Track daily recruitment and admissions activity, prepare updates on progress and outcomes, and participate in strategy discussions with leadership.• Partner with financial aid staff, admissions teams, and campus leadership to create a coordinated and positive experience for each prospective student.• Maintain compliance with admissions policies and applicable guidelines while delivering attentive, student-centered service in every interaction.• Support additional enrollment or student service tasks as needed to meet team goals and operational priorities.
2026-04-23T14:48:43Z

Accounting Manager/Coordinator of Finance

Smithfeild, VA
onsite
Permanent / Full Time
95000.00 - 100000.00 USD / Yearly
We are looking for an experienced Accounting manager to lead accounting operations and support sound fiscal management for an organization based in Virginia. This role is responsible for overseeing financial reporting, maintaining accurate fund accounting, strengthening internal controls, and guiding key budgeting and audit activities. The ideal candidate brings strong governmental or public-sector accounting knowledge, leadership experience, and the ability to manage detailed financial processes with accuracy and consistency. Responsibilities:• Lead day-to-day accounting activities, including general ledger oversight, account analysis, journal entry review, and completion of monthly and year-end close procedures.• Prepare monthly financial statements and interpret budget-to-actual results to highlight trends, variances, and areas requiring follow-up.• Maintain accurate accounting records across multiple funds by coordinating reconciliations, cash activity, budget adjustments, and vendor-related updates within the financial system.• Oversee the accounts payable function, ensuring timely processing, effective workflow management, and adherence to established internal control standards.• Support annual budget preparation by developing cost projections, reviewing expenditure patterns, and assisting with financial planning related to salaries, benefits, and debt obligations.• Manage grant-related accounting and perform reconciliations between financial data sources to ensure complete and reliable reporting.• Compile audit schedules, organize supporting documentation, and assist with compliance reporting to meet audit and regulatory requirements.• Administer payroll tax filings and coordinate year-end information reporting, including preparation of 1099 forms.• Provide supervision and guidance to accounting staff while promoting accuracy, accountability, and consistent financial practices.
2026-04-23T20:48:44Z