12 results for Ap Specialist in Newark, NJ

AP Specialist

Eatontown, NJ
onsite
Permanent
57000 - 65000 USD / Yearly
Our client is looking for an experienced Accounts Payable Specialist to join their team in the Tinton Falls, New Jersey area. This role requires a detail-oriented individual who can efficiently manage accounts payable processes, handle vendor relationships, and ensure timely and accurate financial transactions. The ideal candidate will thrive in a dynamic environment and bring strong organizational and analytical skills to support the company's financial operations. Salary is 57,000 - 65,000. Benefits include medical, dental, vision, life and long-term disability insurance, 401k, and PTO. Responsibilities:• Process credit card transactions through the Yardi P2P system, ensuring receipt accuracy and proper GL coding.• Enter online payments and wire transfers into the Yardi Voyager system with precise coding and documentation.• Review invoices for accuracy, assign appropriate GL coding, and manage workflow approvals within the Yardi P2P system.• Post fully approved invoices into the accounting system promptly and accurately.• Oversee check printing processes to ensure vendor payments align with company policies.• Set up new vendor accounts, ensuring all necessary documentation such as W9 forms and insurance certificates are obtained and recorded.• Generate and distribute open payables reports to the Controller for review and reconciliation.• Prepare and verify 1099 forms for vendors in compliance with tax regulations and company guidelines.
2026-03-06T00:00:00Z

HR Specialist

New York, NY
onsite
Temporary
31.35 - 33 USD / Hourly
We are looking for an experienced HR Specialist to join our team in New York, New York. In this long-term contract position, you will play a crucial role in supporting the HR operations of a dynamic organization. This role is ideal for someone with a keen attention to detail and a strong background in HR processes and systems, particularly in managing part-time, non-exempt staff in large-scale environments. Responsibilities: • Manage the full employee lifecycle, including onboarding, offboarding, and adjustments to pay rates for part-time staff. • Conduct compliance audits to ensure adherence to legal and organizational standards. • Oversee and maintain compliance processes specifically for non-exempt employees. • Follow up on and verify I-9 documentation to ensure accuracy and compliance. • Administer HR functions through Rippling software and other relevant platforms. • Coordinate daily HR operations using tools such as Asana, Slack, and internal systems. • Identify and implement process improvements to enhance operational efficiency. • Support special HR projects and potentially expand responsibilities to include recruitment and additional staff support. • Ensure accurate management of data and reports using Excel and Google Sheets.
2026-03-27T00:00:00Z

HR Specialist

Dayton, NJ
onsite
Temporary
34 - 37 USD / Hourly
We are looking for a dedicated HR Specialist to join our team in Edison, New Jersey. In this long-term contract position, you will play a crucial role in campus recruitment efforts, fostering relationships with universities, and ensuring a seamless onboarding experience for new hires. This is a 100% on-site role, offering the opportunity to collaborate directly with colleagues and stakeholders in a business casual environment. Responsibilities: • Establish and maintain strong partnerships with universities to support recruitment initiatives. • Coordinate academic engagements and events as outlined in the annual engagement calendar. • Source candidates through colleges, universities, job boards, social media platforms, and relevant networks. • Review resumes and applications to identify the best candidates for available roles. • Develop and implement effective campus recruitment strategies tailored to organizational needs. • Build a pipeline of potential candidates through proactive networking and relationship management. • Provide post-offer support and engagement to new hires, ensuring a positive onboarding experience. • Communicate effectively with internal stakeholders, students, and university career services to align recruitment goals. • Participate in job fairs and campus events to promote the organization and attract top talent. • Ensure compliance with HIPAA regulations and other relevant policies during recruitment and onboarding processes.
2026-03-26T00:00:00Z

Benefits Specialist

New York, NY
onsite
Temporary
36.1 - 38 USD / Hourly
We are looking for a dedicated Benefits Specialist to join our team on a long-term contract basis. This role is based in New York, New York, and offers an exciting opportunity to manage and enhance employee benefits programs while collaborating with vendors and internal teams. The ideal candidate will have a strong background in benefits administration, excellent communication skills, and the ability to handle complex cases and high-volume tasks efficiently. Responsibilities:• Handle daily benefits administration tasks, including managing a high-volume ticket queue and addressing employee inquiries through platforms such as Workday, Zoom, and Slack.• Research and resolve complex benefits and leave-related issues, escalating to vendors or carriers as necessary.• Validate and maintain accuracy in Workday file feed integrations and manually upload files when automated processes fail.• Administer 401(k) and retirement plans, including correcting report errors, troubleshooting account setups, and managing loan files.• Collaborate with vendors and brokers to ensure timely resolution of employee escalations and process vendor payments efficiently.• Conduct monthly premium reconciliations, verify reimbursement eligibility, and ensure accuracy across payroll and benefits reporting systems.• Create and distribute employee communications, such as newsletters and onboarding presentations, to enhance engagement and education.• Coordinate and support financial wellness initiatives, vendor engagement events, and employee education programs.• Partner with leadership to support special projects, including pilot programs, insurance RFPs, and office setup initiative
2026-03-25T00:00:00Z

AP Clerk

Wharton, NJ
onsite
Permanent
52000 - 59000 USD / Yearly
We are looking for a dedicated and detail-oriented Accounts Payable Clerk to join our team in Wharton, New Jersey. This part-time role is ideal for someone seeking hands-on experience in accounting and the opportunity to grow within a dynamic company. The in-office position offers flexibility and the potential to transition into a full-time role as the organization expands. Responsibilities:• Process vendor invoices accurately, ensuring proper matching with purchase orders and timely payment processing.• Maintain and organize accounts payable records, assisting with month-end reconciliation tasks.• Communicate with vendors to address billing inquiries and resolve discrepancies effectively.• Support the accounting team by completing additional administrative tasks as needed.• Ensure compliance with company policies and accounting standards during all financial transactions.• Collaborate with team members to improve processes and enhance efficiency within the accounts payable department.• Utilize QuickBooks software to manage financial records and transactions efficiently.
2026-03-10T00:00:00Z

Operations Specialist

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an Operations Specialist to join our team in New York, New York, on a contract basis. In this role, you will play a pivotal part in analyzing performance data, optimizing inventory management, and ensuring seamless distribution strategies for our hospitality operations. Your efforts will directly contribute to delivering exceptional service and maximizing revenue opportunities across various channels. Role Focus<ul><li>Oversee 7 union reservation agents (call‑center environment)</li><li>Manage corporate bookings, group bookings, rooming lists, billing setup, payments</li><li>Handle guest emails, customer service issues, and reservation escalations</li><li>Work heavily in Opera Cloud (recent upgrade) + Resonate platform</li><li>Ensure reservations flow correctly to sales, revenue, and front office</li><li>Maintain accuracy across inventory, rates, blocks, and rooming lists</li></ul> Key Responsibilities<ul><li>Maintain accurate inventory, rates, and distribution channels (OTAs, brand site)</li><li>Run daily/weekly/monthly pickup, pace, segmentation reports</li><li>Attend and present in Revenue Strategy Meetings</li><li>Enter and manage group blocks, revisions, billing, rooming lists</li><li>Coordinate with Sales/Marketing + Front Office on room status and VIP handling</li><li>Manage suite reservations, VIPs, corporate clients</li><li>Ensure rate parity, system accuracy, and clean data</li><li>Respond to guest concerns and ensure high‑level service</li><li>Maintain CRM and reservations systems to maximize revenue</li></ul>
2026-03-24T00:00:00Z

Tax Specialist - Surplus Lines

Short Hills, NJ
onsite
Permanent
90000 - 140000 USD / Yearly
We are looking for a detail-oriented Tax Specialist to join our team in Short Hills, New Jersey. In this role, you will handle various tax-related tasks, including preparing and reviewing income tax provisions, compliance filings, and financial statement disclosures. The ideal candidate will have a strong background in tax accounting and a commitment to ensuring compliance with federal, state, and local regulations. Responsibilities: • Prepare and assist in the review of federal and state income tax accruals, including reconciliations and inter-company settlements. • Develop quarterly and annual financial statement disclosures in compliance with statutory and regulatory guidelines. • Handle federal and state income tax compliance tasks, including the preparation of returns, estimated tax payments, and extensions. • Coordinate the gathering and submission of audit support documentation for federal and state audits. • Conduct internal analysis related to federal and state tax matters. • Manage compliance for state and local taxes, including preparing final returns, estimates, and extensions. • Support department compliance efforts by updating process narratives and conducting related test work. • Optimize tax processes by streamlining files to enhance automation in accrual and compliance procedures. • Prepare and assist with audits for Forms 5500 and 990, covering pension, benefit, and welfare plans.
2026-03-06T00:00:00Z

Collections Specialist

Belmar, NJ
onsite
Temporary
22 - 28 USD / Hourly
We are looking for a skilled and organized Collections Specialist to join our team!! Based in Monmouth County, New Jersey, this role involves overseeing customer credit applications, maintaining accurate records, and proactively managing collections activities. The ideal candidate excels at communicating with business clients and thrives in a collaborative and fast-paced environment. Responsibilities:• Process and evaluate customer credit applications, ensuring accuracy and completeness.• Conduct credit reference checks to verify customer eligibility.• Set up and maintain customer banking information within accounting systems.• Keep customer accounts updated and accurately recorded in the system.• Make outbound collection calls to business clients, including contractors and small to mid-sized companies, to address outstanding balances.• Regularly review aging reports and follow up on overdue payments.• Investigate and resolve payment discrepancies by collaborating with relevant internal departments.• Ensure compliance with company policies while managing credit and collection tasks.• Build and maintain positive relationships with customers to facilitate payment resolutions.
2026-03-16T00:00:00Z

Collections Specialist

Commack, NY
onsite
Temporary
25 - 27 USD / Hourly
We are looking for an experienced Collections Specialist to join our team! This part-time position offers flexibility with 30 hours per week. The ideal candidate will manage commercial collections while ensuring excellent customer service and maintaining attentive communication with clients. Responsibilities:• Follow up on overdue payments to ensure timely resolution.• Provide clients with necessary invoices and documentation to facilitate payment.• Communicate incoming payments and updates to the bookkeeper for accurate record-keeping.
2026-03-25T00:00:00Z

Collections Specialist

New York, NY
onsite
Permanent
80000 - 90000 USD / Yearly
We are looking for a dedicated Collections Specialist to join our team in New York, New York. As part of this role, you will manage both commercial and consumer accounts while ensuring timely and accurate credit collections. This position offers an opportunity to utilize your expertise in collection processes and billing management to support the financial success of our organization. Responsibilities: • Handle commercial and consumer account collections to recover outstanding balances. • Monitor and manage credit accounts, ensuring payments are received within the specified timelines. • Maintain accurate and organized records of collection activities and account statuses. • Communicate effectively with clients to resolve billing disputes and negotiate payment arrangements. • Collaborate with internal teams to ensure proper documentation and compliance with company policies. • Provide regular updates and reports on collection progress and account receivables. • Utilize established collection processes to optimize recovery efforts and minimize overdue accounts. • Address inquiries and concerns from clients related to billing and payment issues. • Review and analyze account histories to determine appropriate collection strategies.
2026-03-23T00:00:00Z

Collections Specialist

Stamford, CT
onsite
Temporary
25 - 33 USD / Hourly
Collections Specialist – Onsite (Stamford)Overview:Our client is seeking a dedicated Collections Specialist with strong Accounts Receivable (AR), cash application, and advanced Excel skills. The ideal candidate will have experience working in a large ERP (Enterprise Resource Planning) system and be comfortable in a fast-paced, collaborative, onsite environment in Stamford.Key Responsibilities:<ul><li>Manage collection activities for assigned accounts to ensure timely payments and minimize delinquencies.</li><li>Process and apply incoming cash receipts accurately to customer accounts in the ERP system.</li><li>Monitor aging reports and proactively follow up with clients via phone, email, and other communication channels to resolve payment issues.</li><li>Research and resolve unapplied cash, short payments, and discrepancies.</li><li>Collaborate with internal departments (Sales, Customer Service, Billing) to resolve customer queries and escalations.</li><li>Prepare regular reports and analyses of AR status and collection progress using advanced Excel functions.</li><li>Document collection efforts and maintain accurate records in compliance with company policies.</li></ul>
2026-03-05T00:00:00Z

Collections Specialist

Mineola, NY
onsite
Permanent
70000 - 80000 USD / Yearly
Collections Specialist - Business to Business, High Volume Collections Anna Parson at Robert Half is seeking an experienced, well spoken, High Volume Collections Specialist to join her client in Mineola, Long Island, NY. As the Collections Specialist, you will manage and oversee commercial collections processes, ensuring timely payments and resolving discrepancies. This position requires a strong background in credit and collections, as well as excellent analytical and communication skills. As the Collections Specialist, you will: • Manage and execute High Volume Commercial collections activities (calls and emails) to ensure timely payment of outstanding balances.• Run and analyze aging reports for your assigned client base to identify overdue accounts and develop strategies for recovery.• Collaborate with clients and internal teams to resolve billing discrepancies and payment issues.• Apply cash to ensure accurate posting of payments.• Maintain detailed records of all collection efforts and communications.• Develop and implement effective collection strategies to minimize delinquencies.• Provide regular updates and reports to management regarding collection status and outcomes.• Ensure compliance with company policies and relevant regulations in all collection activities.• Support the development of process improvements to enhance the efficiency of collection operations. Opportunity offers a collaborative, sharp team and comprehensive benefits package! Contact Anna Parson at Robert Half for immediate and confidential consideration or Apply Now!
2026-03-23T00:00:00Z