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16 results for Workplace Administrator in New York, NY

Workplace Coordinator

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Workplace Coordinator to join our team in New York, New York. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys ensuring the seamless operation of office activities. You will play a key role in supporting the office's daily functions, maintaining a welcoming atmosphere, and assisting with administrative tasks. Responsibilities: • Welcome visitors and clients at the front desk, manage appointment scheduling, and ensure a detail-oriented first impression. • Monitor and replenish office supplies, beverages, and pantry items, tracking inventory and placing orders as needed. • Oversee mail and package management, including sorting, distributing, and coordinating deliveries. • Maintain the cleanliness and organization of common areas, including the pantry, coffee bar, and kitchen spaces. • Set up video conferences and in-person meetings, including booking rooms, arranging supplies and refreshments, and cleaning up afterward. • Coordinate catering orders for meetings and events, typically serving groups of 20–40 people. • Track office visitors and manage entry flow by recording attendance and entering visitor details into the building security system. • Provide basic IT support, such as troubleshooting minor issues and transferring calls. • Assist attorneys with light administrative tasks, including faxing and document handling. • Collaborate with vendors for building maintenance, technology, food, and supply deliveries.
2026-04-16T00:00:00Z

Office Administrator

Bridgewater, NJ
onsite
Temporary
20 - 21 USD / Hourly
We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment. Responsibilities:• Process and review completed work, ensuring all information is accurate and up to date • Enter data, manage documentation, and follow up on missing information • Complete daily tasks within established deadlines • Track payments, review reports, and update records as needed • Identify and report errors, maintaining accurate logs and documentation • Collect, verify, and enter employee time records • Assist with payroll checks by reviewing time data for accuracy • Communicate with team members to resolve issues and gather information • Handle basic correspondence, including sending documents and responding to requests • Assist with administrative and financial tasks as needed • Support general office operations, including reporting and team coordination
2026-04-17T00:00:00Z

Payroll Administrator

Stamford, CT
onsite
Permanent
85000 - 95000 USD / Yearly
Payroll CoordinatorLocation: United States Compensation: $85,000 – $95,000 base salary plus bonusPosition OverviewA growing, multi-entity organization is seeking a Payroll Coordinator to join its accounting team. This role will support weekly payroll processing across U.S. and Canadian employee populations and play a key role in maintaining compliance with evolving payroll regulations.Due to significant workforce growth and increasing legal and reporting requirements, the payroll function is expanding. This position will partner closely with the existing payroll team to ensure accurate, timely payroll processing and reporting while supporting a major payroll system transition.Key Responsibilities<ul><li>Assist with weekly payroll processing for a large, multi-state U.S. workforce and Canadian employee population</li><li>Ensure compliance with federal, state, provincial, and local payroll regulations</li><li>Support prevailing wage tracking and reporting requirements</li><li>Prepare and submit payroll-related filings and reporting in a timely manner</li><li>Respond to employee payroll inquiries and resolve discrepancies</li><li>Maintain payroll records and documentation in accordance with internal controls</li><li>Collaborate with Accounting, HR, and Operations teams as needed</li><li>Play an active role in the implementation and transition to a new payroll/HRIS platform</li><li>Assist with process improvements and documentation of payroll procedures</li></ul>
2026-04-06T00:00:00Z

Payroll Administrator

Princeton, NJ
onsite
Temporary
35 - 40 USD / Hourly
Our client is seeking an experienced and detail-oriented Payroll Administrator with hands-on UKG (Ultimate Kronos Group) experience. This role will be responsible for processing payroll accurately and on time while ensuring compliance with all federal, state, and local regulations. The ideal candidate thrives in a fast-paced environment and can manage multiple payroll cycles with precision. Key Responsibilities<ul><li>Process full-cycle, multi-state payroll using UKG (Ultimate Kronos Group)</li><li>Maintain and audit payroll records, including earnings, deductions, and taxes</li><li>Ensure compliaance with all payroll laws and internal policies</li><li>Reconcile payroll prior to transmission and validate output reports</li><li>Handle employee inquiries related to payroll, taxes, and deductions</li><li>Manage garnishments, benefits deductions, and 401(k) contributions</li><li>Coordinate with HR and Finance on employee data changes (new hires, terminations, etc.)</li><li>Assist with month-end and year-end processes, including W-2 preparation</li><li>Support audits and reporting requests as needed</li></ul>
2026-04-14T00:00:00Z

Payroll Administrator

Roslyn, NY
onsite
Permanent
75000 - 85000 USD / Yearly
Payroll Specialist opportunity available with well-established company in the Roslyn area. Weekly union payroll processing experience is key to your success with this leading construction company. In addition to working with a terrific team, your job will offer excellent healthcare benefits, career stability and the opportunity to build your career with an industry leader. Responsibilities:• Process full-cycle payroll for 400+ employees, ensuring timely and accurate payments.• Handle multi-state payroll operations, including adherence to varying state laws and regulations.• Manage payroll for unionized employees, ensuring compliance with collective bargaining agreements.• Utilize payroll service to conduct payroll tasks and generate essential reports.• Collaborate with HR and finance teams to address payroll-related inquiries and resolve discrepancies.• Maintain accurate payroll records and ensure proper documentation for audits and compliance.• Stay current with changes in payroll laws and regulations to ensure company compliance.• Assist in payroll-related reporting and budgeting processes.• Provide support during payroll system updates or transitions, ensuring seamless operations
2026-03-25T00:00:00Z

Leave Administrator

Woodbridge, NJ
onsite
Contract / Temporary to Hire
36.1 - 41.8 USD / Hourly
We are looking for a skilled Leave Administrator to oversee and manage statutory and company leave programs in a multi-state environment. This Contract to permanent position requires expertise in navigating federal, state, and local leave laws while ensuring compliance and consistency across union and non-union employee groups. you will play a critical role in advising on leave policies, resolving complex cases, and collaborating with key stakeholders to maintain compliance and mitigate risks. Responsibilities:• Interpret and apply federal, state, and local leave laws, ensuring compliance across all employee groups.• Serve as a trusted advisor to HR, Payroll, Labor Relations, and management on leave-related policies and compliance matters.• Manage and resolve escalated leave cases, providing advanced analysis and judgment in complex scenarios.• Assess risks related to leave policies and recommend improvements to processes or procedures.• Support audits and represent the organization during regulatory inquiries and compliance reviews.• Oversee the configuration and functionality of leave administration systems, such as AbsenceSoft, Dayforce, and PeopleSoft.• Collaborate with Payroll and other departments to address complex pay and entitlement issues related to leave.• Provide guidance and training to HR Business Partners and management on leave administration standards.• Participate in refining and updating leave administration policies to align with legal and organizational changes.• Act as the primary escalation point for challenging leave matters requiring advanced problem-solving skills.
2026-04-17T00:00:00Z

Administrative Coordinator

Commack, NY
onsite
Temporary
20 - 22 USD / Hourly
Our company is seeking a motivated and detail-oriented Staffing Coordinator for a long-term temporary opportunity supporting our Recruiting Department in Commack, NY. In this role, you will play a key part in our hiring efforts by assisting with interview coordination, new hire onboarding, and providing essential administrative support. Key Responsibilities:<ul><li>Schedule candidate interviews and manage communications between recruiters, hiring managers, and candidates</li><li>Coordinate and track all onboarding activities, ensuring new hires have a smooth start</li><li>Prepare documentation, manage calendars, and maintain confidential files</li><li>Support the recruiting team with miscellaneous administrative and project tasks</li></ul>
2026-04-15T00:00:00Z

Administrative Coordinator

Princeton, NJ
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team in Princeton, New Jersey. In this role, you will provide essential support to the front desk operations, ensuring smooth day-to-day activities in a dynamic healthcare environment. This is a long-term contract opportunity ideal for someone with strong organizational skills and a proactive approach to administrative tasks. Responsibilities:• Manage front desk operations, including greeting visitors and directing them to appropriate departments.• Maintain accurate records and documentation to support administrative processes.• Coordinate schedules, meetings, and appointments to optimize workflow.• Handle incoming calls and emails, providing prompt and thorough responses.• Assist in preparing reports and presentations as needed.• Maintain office supplies inventory and place orders to ensure availability.• Support various departments with clerical tasks and data entry.• Ensure compliance with organizational policies and procedures in daily operations.• Collaborate with team members to address administrative challenges efficiently.• Uphold confidentiality and security standards when handling sensitive information.
2026-04-17T00:00:00Z

Administrative Coordinator

Bridgewater, NJ
onsite
Temporary
22 - 23 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator for a short-term, full-time contract of approximately six weeks. This position requires an organized individual who can work independently while maintaining accuracy and confidentiality. The ideal candidate will have strong administrative skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Organize and maintain both physical and electronic files to ensure easy access and accuracy.</li><li>Accurately transcribe dictation and produce high-quality documents.</li><li>Prepare, proofread, and edit documents with attention to detail.</li><li>Manage electronic filing and record-keeping efficiently.</li><li>Perform scanning, photocopying, and document indexing to maintain proper records.</li><li>Coordinate schedules, appointments, and meetings to support smooth operations.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Assist with administrative tasks and deadlines to support the team effectively. </li></ul>
2026-04-17T00:00:00Z

Systems Administrator

New York, NY
onsite
Permanent
100000 - 125000 USD / Yearly
We are looking for an experienced Systems Administrator to join our team in New York, New York. This role is vital to ensuring smooth IT operations, supporting end-users, and maintaining system functionality across various platforms. You will play a key role in providing technical support, managing systems, and collaborating with cross-functional teams to uphold operational excellence. Responsibilities: • Act as the primary point of contact for IT support, addressing desktop, hardware, mobile device, and application issues with advanced troubleshooting. • Provide tailored IT assistance to senior leadership and executives, ensuring high levels of discretion and professionalism. • Facilitate onboarding and offboarding processes, deliver user training, and offer guidance on IT systems and tools. • Support and maintain audio/visual technologies for meetings and conference rooms, including platforms like Microsoft Teams and Zoom. • Deploy, configure, and maintain end-user devices such as desktops, laptops, mobile devices, and printers, ensuring compliance with security standards. • Administer user accounts, mailboxes, licenses, and permissions through Microsoft 365 and Entra ID. • Manage shared folder permissions and file system access controls to ensure proper data governance. • Monitor endpoint performance, apply patches, and address security compliance issues in line with organizational policies. • Document system configurations, procedures, and operational standards to maintain accurate records. • Collaborate with vendors and service providers for escalations, licensing, and hardware repairs.
2026-03-26T00:00:00Z

Office Manager

Hillside, NJ
onsite
Permanent
85000 - 95000 USD / Yearly
Our client in the Hillside area is hiring an Office Manager to support their team. This role is fully on-site; Monday-Friday with flexible hours of 10-5pm/10-6pm.Please note: Animals/pets are regularly on-site.Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions. Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>Benefits: Medical, Dental, Vision, PTOThis is an excellent opportunity for an experienced office manager with a strong accounting background looking to join a mission-driven environment.Benefits are provided and this role is paying between $85-95k base, depending on experience.
2026-03-31T00:00:00Z

Office Manager

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a highly organized and detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of the office. This is a Contract position based in New York, New York, requiring someone who can manage a variety of tasks with efficiency and professionalism. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Manage the daily administrative operations of the office, ensuring efficiency and organization. • Oversee the ordering, tracking, and maintenance of office supplies to meet team needs. • Handle accounts payable tasks, including processing invoices and maintaining accurate financial records. • Serve as the first point of contact by performing receptionist duties, such as answering calls and greeting visitors. • Coordinate with vendors and service providers to maintain office functionality and address any operational issues. • Implement and enforce office policies and procedures to ensure a productive work environment. • Assist with scheduling meetings, maintaining calendars, and organizing company events. • Monitor and manage office-related budgets, providing regular updates to leadership. • Ensure the office is clean, organized, and fully equipped for daily operations.
2026-04-07T00:00:00Z

Office Manager

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Office Manager to join our team in New York, New York, within the hospitality industry. This Contract position requires strong organizational skills and the ability to oversee daily administrative operations seamlessly. The ideal candidate will excel at managing office supplies, handling accounts payable, and providing receptionist support as needed. Responsibilities: • Oversee daily administrative tasks and ensure smooth office operations. • Manage inventory and place orders to maintain adequate levels of office supplies. • Monitor and reconcile accounts payable processes with accuracy and efficiency. • Serve as the first point of contact for visitors and manage receptionist duties professionally. • Coordinate office schedules and ensure proper organization of meetings and events. • Maintain records and documentation to support compliance and operational needs. • Identify and implement improvements to streamline office workflows. • Collaborate with team members to ensure effective communication and support. • Handle incoming calls and correspondence, directing them appropriately. • Assist with additional administrative tasks as needed to support the office.
2026-04-06T00:00:00Z

Payroll Supervisor/Manager/Director

New York, NY
remote
Permanent
75000 - 100000 USD / Yearly
We are looking for an experienced Payroll Supervisor, Manager, or Director to oversee and streamline payroll operations for a growing organization in New York, New York. This role requires expertise in managing full-cycle payroll processes and ensuring compliance with multi-state regulations. You will play a key role in maintaining accuracy and efficiency while handling payroll for a large workforce. Responsibilities: • Manage and execute full-cycle payroll processes, ensuring timely and accurate payments. • Oversee multi-state payroll operations, ensuring compliance with federal and state regulations. • Utilize ADP Workforce Now to process payroll and maintain employee records. • Administer bi-monthly payroll for a workforce exceeding 500 employees. • Reconcile payroll accounts and resolve discrepancies promptly. • Collaborate with HR and finance teams to address payroll-related inquiries. • Ensure adherence to company policies and industry standards in payroll procedures. • Generate and analyze payroll reports to support decision-making processes. • Identify opportunities for process improvements and implement solutions to enhance efficiency.
2026-04-02T00:00:00Z

Payroll & Benefits Manager

New York, NY
onsite
Permanent
100000 - 120000 USD / Yearly
Our client is seeking a detail-oriented Payroll & Benefits Manager to join their growing Human Resources team. In this role, you will oversee payroll processing, benefits administration, and ensure compliance with all relevant regulations. Paychex platform expertise and 3+ years of payroll and benefits experience are required. Key Responsibilities:<ul><li>Oversee biweekly and monthly payroll processing, ensuring timeliness and accuracy.</li><li>Manage employee benefits programs, including enrollments, changes, and compliance.</li><li>Serve as the main contact for Paychex system administration, troubleshooting, and reporting.</li><li>Ensure compliance with federal, state, and local payroll and benefits regulations.</li><li>Partner with HR and finance to reconcile payroll accounts and resolve discrepancies.</li><li>Respond to employee inquiries regarding payroll and benefits in a timely manner.</li><li>Prepare reports for management and support audits as needed.</li><li>Recommend process improvements for efficiency and compliance.</li></ul>
2026-04-06T00:00:00Z

Payroll Coordinator

Stamford, CT
onsite
Permanent
80000 - 90000 USD / Yearly
A contracting firm in Stamford is seeking a Payroll Administrator to join their growing team. The Payroll Administrator will process timely and accurate multi-state payroll for 500+ employees, with an expectation and commitment to operational excellence, compliance, and employee support, as needed. Key Responsibilities<ul><li>Manage full-cycle, multi-state payroll processing for 500+ employees (bi-weekly cycle)</li><li>Ensure compliance with federal, state, and local payroll regulations, including tax filings and wage laws</li><li>Administer and optimize payroll systems, including ADP and Workday</li><li>Maintain payroll records, reports, and audits with a high level of accuracy and confidentiality</li><li>Coordinate with HR, Finance, and project management teams to ensure seamless payroll operations</li><li>Handle complex payroll scenarios including union payroll, prevailing wage, bonuses, and deductions</li><li>Lead payroll audits and support internal/external audit processes</li><li>Troubleshoot payroll discrepancies and resolve employee inquiries in a timely manner</li><li>Implement process improvements and best practices to enhance efficiency and accuracy</li></ul>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)
2026-04-01T00:00:00Z