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17 results for Office Services Specialist in New York, NY

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site. This Contract position plays an important role in document production, mail handling, digital support, and front-of-office service needs while helping teams maintain efficient workflows. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced, detail-focused environment where accuracy, responsiveness, and discretion are essential. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through the appropriate tracking methods. • Complete copy, scan, print, intake, and mailroom assignments in line with established service standards and required turnaround times. • Coordinate the order and flow of daily tasks so deadlines are met and work is delivered accurately to internal teams and client contacts. • Communicate promptly with supervisors or clients regarding priority changes, production issues, or timing concerns that may affect delivery. • Resolve routine equipment issues, replenish paper and toner, and keep machines ready for continuous daily use. • Conduct quality checks on completed assignments, including your own work and, when needed, support review of team output for accuracy and completeness. • Handle confidential documents with care and follow site policies, operational procedures, and security expectations at all times. • Support additional workplace service needs such as reception, hospitality, audio/visual assistance, or related office functions as business demands require.
2026-06-25T00:00:00Z

Office Services Associate 3 (5+ years)

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced Office Services Associate to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting and can manage records, mail distribution, and customer-facing communication with accuracy and professionalism. The role requires strong organizational skills, attention to detail, and the ability to handle physical tasks such as moving and transporting boxed materials when needed. Responsibilities: • Respond to inquiries from staff, customers, and other contacts by providing clear information and resolving routine issues professionally. • Organize, copy, sort, and maintain office documents related to operational activities and business records. • Enter, review, and verify data for accuracy in reports, logs, and other office documentation. • Keep filing systems, mailing records, inventory lists, and databases current and well organized. • Receive, sort, and distribute incoming mail and other materials across the office in a timely manner. • Support payroll-related recordkeeping and assist with basic check handling and administrative processing tasks. • Monitor office supply levels and help track inventory to ensure materials are available when needed. • Move, lift, and transport boxes weighing up to 50-70 lbs. using carts and safe handling practices.
2026-07-15T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations. This Long-term Contract position will oversee front-office activities, help maintain a well-stocked and efficient workplace, and provide support for routine accounting-related tasks. The ideal candidate brings strong coordination skills, a service-oriented approach, and the ability to keep office functions running smoothly. Responsibilities: • Coordinate day-to-day office operations to ensure an efficient and detail-oriented work environment • Manage purchasing activities for office materials and track supply levels to prevent shortages • Maintain organized administrative processes and support general office needs across the team • Handle front-desk coverage, greet visitors, and assist with incoming calls and routine inquiries • Support accounts payable activities by organizing invoices, preparing documentation, and assisting with payment workflows • Monitor office inventory and work with vendors to keep essential resources available • Help maintain orderly records, schedules, and correspondence related to office administration
2026-07-17T00:00:00Z

Office Manager

Woodside, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive Office Manager to support daily operations at an on-site location. This role is well suited for someone who thrives in a busy setting, can balance customer interaction with administrative work, and is ready to contribute across multiple areas of the business. The ideal candidate brings strong organizational skills, sound judgment, and a hands-on approach to keeping office and store activities running efficiently. Responsibilities: • Oversee reception activities and support point-of-sale transactions to ensure an attentive and efficient customer experience. • Assist customers with order placement for building materials and related products while providing clear, responsive service. • Partner with yard and operations staff to coordinate timely and accurate order preparation and fulfillment. • Record invoices, incoming payments, and check transactions with a high level of accuracy and attention to detail. • Support delivery planning by helping organize truck schedules and communicating logistics needs with internal teams. • Contribute to the smooth execution of daily office and store operations by addressing administrative and operational priorities as they arise. • Provide flexible support on additional tasks and process-related assignments based on evolving business needs.
2026-07-14T00:00:00Z

Office Manager

New York, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an entry-level Office Manager to create a welcoming and attentive experience for everyone who visits our office. This role serves as a central point of contact for guests, supports daily workplace coordination, and helps keep meetings and office activities running smoothly. The ideal candidate is service-oriented and eager to build a career in office administration while supporting benefits-related functions. Responsibilities: • Welcome visitors and clients with a courteous, attentive approach and ensure a positive front-office experience. • Coordinate meeting logistics by preparing conference spaces, organizing materials, and assisting with scheduling needs. • Maintain an orderly and efficient office environment by supporting day-to-day administrative and workplace operations. • Respond to general inquiries from employees and guests, providing timely assistance or directing requests to the appropriate contact. • Support benefits administration activities, including basic coordination related to employee benefit programs and documentation. • Assist with processes connected to COBRA, leave of absence tracking, and other benefits-related administrative tasks as needed. • Help manage office coverage during standard onsite hours and ensure the reception area remains presentable throughout the day. • Contribute to a high level of customer service by handling interactions with care, discretion, and attention to detail.
2026-07-14T00:00:00Z

Office Manager

New York, NY
onsite
Temporary to Hire
26.6 - 28 USD / Hourly
We are looking for an organized and resourceful Part time Office Manager to support daily operations in our office. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming workplace, keeping administrative processes running smoothly, and providing hands-on support across office services, employee experience, and technology coordination. The role calls for someone who can balance front-of-house responsibilities with operational oversight while adapting to evolving business needs. Responsibilities:• Welcome guests and employees, manage front desk activity, and ensure the office presents a welcoming and well-maintained environment each day.• Oversee day-to-day workplace operations, including inventory of supplies, incoming and outgoing mail, kitchen stocking, and coordination with external service providers.• Provide onsite technical assistance by setting up equipment, connecting devices to office networks, troubleshooting hardware issues, and preparing computers for employee use.• Partner with building management and maintenance contacts to address repairs, office access, safety matters, and general facility needs.• Support onboarding logistics by coordinating workspace readiness, submitting technology-related requests, and preparing materials for new hires.• Organize meetings and internal events by arranging rooms, coordinating food service, and helping manage onsite team gatherings.• Handle administrative tasks such as calendar support, travel arrangements, expense submission, and preparation of business documents.• Contribute to a positive employee experience by assisting with desk setup, welcome materials, and office initiatives that promote an engaging workplace.• Maintain accurate tracking of office equipment and liaise with remote IT support resources when additional technical escalation is needed.
2026-07-13T00:00:00Z

General Office Clerk

Little Ferry, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative and warehouse-related operations in Little Ferry, New Jersey. This is a Contract position within the aerospace industry, ideal for someone who can keep records accurate, documents organized, and office workflows running smoothly. The role combines clerical support with hands-on document handling and data processing in a fast-paced environment. Responsibilities: • Process incoming paperwork by scanning, indexing, and filing documents so records remain complete and easy to retrieve • Enter operational and administrative information into internal systems with a high level of accuracy and attention to detail • Maintain organized physical and digital files to support efficient back-office and warehouse documentation needs • Assist with routine office tasks such as sorting records, preparing documents, and updating administrative logs • Support warehouse-related clerical activities by handling documentation tied to inventory, shipments, or internal records • Review scanned images and entered data for completeness, correcting inconsistencies when needed • Coordinate with team members to ensure documents are properly routed, stored, and accessible for business use
2026-07-09T00:00:00Z

Office Assistant

Monmouth Junction, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative operations for a Financial Services organization. This Contract position is ideal for someone who enjoys creating order, welcoming visitors, and keeping office workflows moving efficiently. The role combines front-desk support, calendar coordination, and general clerical assistance to help the team stay focused and productive. Responsibilities: • Manage front-desk activities by greeting guests, directing visitors, and serving as a detail-oriented first point of contact for the office. • Handle incoming phone calls, respond to routine inquiries, and route messages to the appropriate team members in a timely manner. • Provide day-to-day administrative support through filing, document preparation, data entry, and other general clerical tasks. • Coordinate appointments and maintain calendars to ensure meetings and schedules are organized accurately. • Monitor inventory levels for office materials and replenish supplies to support uninterrupted business operations. • Assist with maintaining an orderly office environment by supporting administrative processes and helping teams with routine requests.
2026-07-14T00:00:00Z

Office and Tax Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience. Responsibilities: • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow. • Prepare, organize, and assemble tax return documents for review, processing, and final delivery. • Digitize, file, and maintain client records by scanning and uploading documents into office systems. • Handle incoming and outgoing correspondence, including mail distribution and document routing. • Record client payments, support billing activities, and assist with invoice tracking as needed. • Contact clients to obtain outstanding paperwork, signatures, or other required information. • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines. • Safeguard sensitive financial and personal information with a high level of confidentiality. • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination.
2026-06-26T00:00:00Z

Office Services Associate/Repro

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Services Associate/Repro to support daily mail, reprographics, and general office services operations in New York, New York. This Long-term Contract position is ideal for someone who is comfortable working in a detail-focused environment, managing shifting priorities, and providing reliable service to internal stakeholders. The role combines hands-on mailroom support, document handling, and office coordination while maintaining an organized and responsive workplace. Responsibilities: • Manage incoming mail by collecting, sorting, and distributing items accurately throughout the office each day. • Complete scheduled mail delivery routes multiple times per day across several office floors to ensure timely internal distribution. • Prepare outgoing shipments and process courier packages, including FedEx and other shipping requests, with proper tracking and documentation. • Support digital mail workflows by scanning, indexing, and routing documents to the appropriate recipients. • Perform print, copy, and scan production tasks while maintaining quality, confidentiality, and turnaround expectations. • Assist with conference room preparation, office supply delivery, and general workspace organization as needed. • Provide coverage for end-of-day outgoing mail processing during slower production periods or as business needs require. • Work closely with office staff and leadership to respond to service requests and maintain smooth daily operations.
2026-07-07T00:00:00Z

Office Services Associate (Repographics)

New York, NY
onsite
Temporary / Contract
21.67 - 21.67 USD / Hourly
We are looking for an Office Services Associate (Repographics) to support daily back-office operations for a client site. This contract position focuses on document production, mail handling, intake support, and related office services in both physical and digital settings. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep work moving efficiently in a fast-paced environment. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming required details, and recording work accurately in service logs. • Produce, scan, copy, and distribute documents while following established procedures for reprographics, mail, and intake activities. • Organize assignments by urgency and delivery commitment to ensure all completed work reaches clients and internal teams on schedule. • Communicate promptly with supervisors or client contacts when priorities shift, deadlines are at risk, or clarification is needed. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly. • Check completed work for accuracy and quality, while also supporting quality review efforts across the team when needed. • Handle confidential materials with discretion and follow all site policies, operational guidelines, and security procedures. • Support additional front-of-house or workplace service needs, such as reception, hospitality, or audio/visual assistance, as business demands require.
2026-07-13T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Office Services Assosiste (Repro & Mail) to support daily document production, mail handling, and related back-office operations for a client site. This is a Contract position suited for someone who enjoys working in a fast-paced, accuracy-focused environment and takes pride in service and organization. The person in this role will help keep copy, mail, scanning, and support services running smoothly while maintaining a high standard of client care and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Complete reprographics, scanning, digital document handling, intake, and mailroom tasks in accordance with site procedures and service expectations. • Organize assignments by deadline and workflow priority to ensure materials are processed, finished, and delivered on time. • Communicate promptly with clients, team members, and supervisors regarding request status, timing concerns, or service issues that may affect completion. • Inspect finished work for accuracy and presentation, and perform quality checks on output to maintain consistent service standards. • Troubleshoot routine copier, printer, and mail equipment issues, and escalate more complex problems when needed. • Restock paper, toner, and other production supplies while using materials responsibly and maintaining operational readiness. • Handle confidential records and sensitive information with discretion and in compliance with company and client policies. • Support additional front-of-house or office services activities, such as reception, hospitality, or audio/visual assistance, based on site needs. • Move boxes, mail, and production materials as required, including lifting items up to 50 pounds, and provide overtime support when business demands increase.
2026-07-10T00:00:00Z

Legal Receptionist

New York, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and service-oriented team member to support client intake and front office operations for a legal organization in New York, New York. This role is well suited to someone who can communicate with empathy, stay organized under pressure, and create a welcoming experience for callers and visitors alike. The ideal candidate brings strong administrative judgment, careful documentation skills, and a proactive approach to day-to-day office support. Responsibilities: • Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information. • Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently. • Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence. • Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs. • Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control. • Step in to provide backup assistance for office support duties when coverage is needed. • Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace. • Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required.
2026-06-25T00:00:00Z

Legal Billing Specialist

Florham Park, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:<ul><li>Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.</li><li>Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.</li><li>Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.</li><li>Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.</li><li>Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.</li><li>Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.</li><li>Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.</li><li>Prepare regular summaries on billing activity and accounts receivable status for firm leadership.</li><li>Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.</li><li>Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.</li></ul>This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!
2026-07-17T00:00:00Z

Accounting Specialist

Norwalk, CT
onsite
Permanent / Full Time
70000 - 78000 USD / Yearly
We are looking for an Accounting Specialist to support clients with year-end financial reporting and regulatory filing preparation in Norwalk, Connecticut. This position focuses on organizing complex accounting records, translating financial activity into required reporting categories, and producing accurate workpapers for compliance submissions. The ideal candidate is comfortable working with detailed financial documentation, collaborating with client contacts, and using Excel to manage and reconcile large sets of data. Responsibilities:• Collaborate with clients and accounting personnel to obtain the financial records needed for annual reporting, including ledgers, payroll records, banking activity, dues information, and supporting transaction detail.• Review accounting data from multiple sources and organize it into the reporting structure required for year-end Department of Labor filings.• Evaluate transaction activity and reclassify expenses and other financial items into the appropriate compliance categories based on reporting guidelines.• Reconcile account balances across ledgers, bank records, credit card activity, and supporting schedules to confirm completeness and accuracy.• Prepare and maintain detailed Excel workpapers that summarize financial information and support final reporting outputs.• Investigate discrepancies in submitted records, follow up with client contacts for clarification, and resolve data issues before finalization.• Assist with balancing financial schedules and validating that reported totals align with source documentation and fiscal year records.
2026-07-07T00:00:00Z

Accounting Specialist

Jersey City, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Part Time Accounting Specialist to support financial operations for a real estate and property organization in Jersey City, New Jersey. This Long-term Contract position focuses on maintaining accurate records, preparing regulatory and financial reporting, and supporting compliance with housing and governmental accounting standards. The ideal candidate brings strong experience in property-related accounting, a solid understanding of HUD-funded programs, and the ability to manage recurring reporting deadlines with precision. Responsibilities:• Maintain complete accounting records and update the general ledger each month in accordance with applicable accounting standards, prescribed account structures, and GAAP requirements.• Develop budgets, financial statements, and supporting documentation required by governing agencies, housing authorities, and state oversight bodies.• Prepare and submit required state and federal financial documents, including requisition packages and periodic financial reports.• Process payroll-related filings and produce required state and federal payroll reports accurately and on schedule.• Participate in meetings with internal staff, oversight representatives, and commissioners to provide financial updates and respond to accounting inquiries.• Produce quarterly budget-to-actual reports for each housing authority entity, summarizing fiscal year spending against approved budgets.• Reconcile bank accounts promptly after statements are received and investigate discrepancies to ensure accurate cash reporting.• Complete account reconciliations and assemble audit support schedules, worksheets, and financial documentation needed for annual audit preparation and statutory compliance.• Prepare and file electronic or manual financial submissions required by state agencies, housing authorities, and other regulatory bodies.
2026-07-17T00:00:00Z

Legal Operations Manager – Paralegal

Uniondale, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for an experienced Intake Director to oversee a busy intake function for a plaintiff-side practice in New York. This role focuses on strengthening team performance, improving the prospective client experience, and increasing the effectiveness of case intake processes. The ideal candidate brings strong leadership skills, sound judgment in evaluating new matters, and the ability to guide a remote team in a fast-moving legal environment. Responsibilities:• Direct the day-to-day work of a remote intake team managing a large volume of new inquiries and consultation requests.• Ensure prospective clients receive timely, compassionate, and clear communication across all intake channels.• Assess potential personal injury and medical malpractice matters to determine viability and alignment with firm criteria.• Analyze intake results by reviewing conversion trends, responsiveness, follow-up activity, and signed retainer outcomes.• Establish clear performance expectations, accountability measures, and streamlined workflows to improve departmental efficiency.• Coach and develop team members on consultative conversations, objection response techniques, and client-centered communication.• Prepare and share recurring reports on key intake indicators, including lead quality, retention progress, and call-handling effectiveness.• Partner with attorneys to arrange consultations and route suitable matters for prompt review and assignment.
2026-06-26T00:00:00Z