11 Results for Events Coordinator Jobs in New York, NY

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Conference Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and executive reception environment in New York, New York. This Contract position is ideal for someone who excels at creating a welcoming on-site experience, managing meeting logistics, and responding quickly to changing needs with discretion. The role combines front-desk presence, event coordination, and day-to-day operational support for employees, executives, and guests using shared meeting and event spaces. Responsibilities: • Create a welcoming arrival experience for executives, employees, visitors, and event participants at the reception area. • Coordinate meeting room and event space reservations, maintain accurate schedules, and respond promptly to booking inquiries. • Partner with administrative staff, facilities teams, and security personnel to keep daily operations organized and running smoothly. • Support event execution by arranging room layouts, confirming setup details, and ensuring spaces are fully prepared well before scheduled start times. • Provide hands-on assistance with catering, beverage service, room turnover, and post-event cleanup as needed. • Troubleshoot basic audiovisual and virtual meeting issues to help meetings and presentations proceed without disruption. • Handle sensitive information and executive activity with sound judgment, confidentiality, and a calm, thoughtful approach. • Offer guidance on site amenities and assist guests or facilitators with directions and general event-related questions. • Monitor the condition of conference areas and submit service or maintenance requests when issues arise. • Take on additional operational or customer support duties as assigned to meet business needs.
2026-10-28T00:00:00Z

Coordinator

New York, NY
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors. Responsibilities: • Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area. • Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly. • Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space. • Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times. • Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively. • Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion. • Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready. • Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise. • Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.
2026-10-13T00:00:00Z

Exchange Coordinator

Howell, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Benefits:<ul><li>PTO</li><li>medical</li><li>dental</li><li>vision</li><li>401k</li></ul> Responsibilities:<ul><li>Coordinate and manage exchange transactions from initiation through completion.</li><li>Serve as the primary liaison between clients, vendors, customers, and internal departments.</li><li>Monitor transaction timelines and ensure all deadlines are met.</li><li>Review and maintain accurate documentation, contracts, and compliance records.</li><li>Track exchange activity and provide regular status updates to stakeholders.</li></ul>
2026-10-16T00:00:00Z

Samples Coordinator

Madison, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the Madison area is seeking a Samples Coordinator to join their growing team. This Samples Coordinator will get the chance to join a great team that works well with each other and provides a flexible work schedule and career advancement. This Samples Coordinator role is a vital link between our sales, quality control, and supply chain teams. This Samples Coordinator will manage the end-to-end sample fulfillment process, ensuring that our prospective and existing B2B clients receive product samples, technical documentation, and certificates of analysis (CoAs) accurately and efficiently to drive new business. Other responsibilities of this Samples Coordinator will include but not be limited to: Samples Coordinator Key Responsibilities<ul><li>Sample Fulfillment: Receive, log, package, and ship global sample requests for botanical extracts, functional ingredients, and supplement raw materials.</li><li>Inventory Management: Maintain accurate inventory levels of sample stocks, tracking shelf life/re-test dates, and coordinating with the warehouse or supply chain teams to replenish inventory before shortages occur.</li><li>Documentation & Compliance: Ensure all outgoing samples are accompanied by the correct technical documentation, including Safety Data Sheets (SDS), Certificates of Analysis (CoA), and product specifications.</li><li>Cross-Functional Collaboration: Partner closely with Sales, Customer Service, and Quality Control to prioritize urgent client requests, troubleshoot shipping delays, and resolve documentation issues.</li><li>Data Management: Record all sample requests, shipping tracking numbers, and client communications accurately within the ERP and CRM systems (e.g., Salesforce).</li><li>International Logistics: Prepare appropriate documentation for international shipments, navigating customs regulations, tariffs, and restricted-item protocols for global raw material distribution.</li></ul>This Samples Coordinator role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Samples Coordinator position, apply today!
2026-10-20T00:00:00Z

Scheduling Coordinator

Branchburg, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Our client in the Branchburg, NJ area is hiring a Scheduling Coordinator. This role is fully onsite, Monday through Friday, and is seeking someone with 1+ years of related experience. Depending on experience, the base salary range is $60,000–$70,000. Benefits include Medical, Dental, Vision, 401(k), PTO, and paid holidays.Scheduling Coordinator –<ul><li>Coordinate and manage schedules for 9 field service technicians performing installations and service calls across multiple locations.</li><li>Match technicians to jobs based on availability, location, and service requirements to ensure efficient scheduling and coverage.</li><li>Communicate with field technicians, subcontractors, and internal teams to coordinate job assignments and address scheduling needs.</li><li>Monitor schedules and make adjustments as needed to accommodate urgent requests, last-minute changes, and shifting priorities.</li><li>Maintain accurate scheduling information and ensure clear communication regarding job details, timelines, and updates.</li><li>Support day-to-day service operations by helping keep jobs organized, properly assigned, and on schedule.</li></ul>
2026-10-27T00:00:00Z

Project Coordinator

Branchburg, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Our client in the Branchburg, NJ area is hiring for a Project Coordinator. This role is fully onsite, Monday through Friday. This role is looking for 1 yr+ of related experience. Depending on experience, the base salary range is $60,000-$70,000. Benefits are offered (Medical, Dental, Vision, 401k, PTO, Holidays). Position Overview: The Project Coordinator will support a team of 4 Project Managers and play a key role in keeping projects organized, on schedule, and moving forward efficiently. This person will assist with delivery tracking, site readiness verification, administrative follow-up, and general project coordination. Key Responsibilities: Support 4 Project Managers with day-to-day project coordination Track deliveries and confirm warehouse shipments arrive at the correct job sites Verify site readiness before installations or new site projects begin Handle administrative tasks, follow-ups, and general project support Help ensure jobs stay on track and deadlines are met Assist with cross-functional coordination across internal teams, technicians, and subcontractors
2026-10-27T00:00:00Z

Conference event support

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for ONE DAY conference event support to provide on-site event support for a contract position. This opportunity is ideal for someone who is comfortable in a detail-oriented services environment and can help create a smooth, welcoming experience for guests and stakeholders. The person in this role will contribute to event preparation, attendee coordination, and front-of-house support throughout the assignment. Responsibilities:• Prepare event areas before guests arrive, ensuring materials, signage, and presentation spaces are organized and ready for use.• Support brand presentation efforts by arranging event elements in line with the expected detail-oriented appearance of the program.• Oversee the check-in area, assist with registrations, and help maintain an orderly flow of arrivals.• Greet attendees in a courteous manner and provide clear direction as they enter and move through the venue.• Guide visitors and customers to the correct event space and respond to basic on-site questions.• Provide general event assistance during the assignment, helping resolve minor issues and supporting the team as needed.• Perform front desk and clerical support tasks, including handling routine receptionist-related activities during the event.• Assist with document handling and scanning tasks when needed to support event administration.
2026-11-06T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Workplace Coordinator to support day-to-day office operations for a real estate development organization in New York, New York. This Contract position requires someone who can keep workplace activities organized, respond professionally to incoming inquiries, and help maintain efficient scheduling and administrative processes. The ideal candidate brings strong coordination skills, sound judgment, and the ability to handle payroll-related tasks while supporting a productive office environment. Responsibilities: • Oversee daily workplace coordination activities to help the office run smoothly and efficiently. • Manage dispatch-related requests by directing tasks and communications to the appropriate internal teams or contacts. • Organize calendars, appointments, and operational schedules to support timely coverage and effective planning. • Handle inbound calls with professionalism, providing accurate information and routing inquiries as needed. • Process full-cycle payroll activities with attention to detail, deadlines, and accuracy. • Support team leads with administrative coordination and day-to-day leadership support tasks. • Maintain organized records and workplace documentation to improve visibility across office operations.
2026-11-06T00:00:00Z

Hospitality Associate-Event Support

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced and dependable Hospitality Associate-Event Support to provide daily office hospitality and meeting support in New York, New York. This Contract position is ideal for someone who thrives in fast-moving service environments and can deliver a detail-oriented experience in a corporate setting. The person in this role will help keep shared spaces guest-ready, support conference room needs, and assist with catering and beverage service across multiple floors. Responsibilities: • Prepare conference rooms for meetings and events, then restore each space promptly once sessions conclude. • Maintain pantry and beverage areas by cleaning equipment, refilling coffee and tea supplies, and keeping snacks and workplace essentials stocked. • Monitor inventory levels across hospitality stations and communicate replenishment needs before items run low. • Coordinate food and beverage deliveries for meetings, ensuring orders are set out accurately and on time. • Provide hands-on support for office events, including larger room arrangements, refresh setups, and post-event cleanup. • Travel between multiple floors to inspect service areas, address hospitality needs, and maintain a consistent presentation throughout the office. • Follow established room setup standards and adjust quickly to changes in meeting schedules or service priorities. • Work closely with teammates in a collaborative environment where shared coverage and responsiveness are essential during busy periods.
2026-11-03T00:00:00Z

Administrative Coordinator

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily operations for a home health environment in New York, New York. This Contract position requires someone who can manage incoming communication, coordinate schedules, and keep administrative activities running smoothly. The ideal candidate is detail-oriented, responsive, and comfortable balancing patient-facing support with general office coordination. Responsibilities: • Handle incoming phone calls professionally, provide timely assistance, and route inquiries to the appropriate team members. • Maintain calendars for staff and leadership, ensuring appointments, meetings, and service-related schedules are updated accurately. • Coordinate scheduling activities to support efficient daily operations within a home health setting. • Prepare, organize, and maintain administrative records, documents, and correspondence with a high level of accuracy. • Support office workflows by tracking tasks, following up on action items, and helping teams stay aligned on priorities. • Assist with general administrative functions such as data entry, filing, and communication support across departments.
2026-10-30T00:00:00Z

Administrative Coordinator

Garden City, NY
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work. Responsibilities:• Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.• Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.• Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.• Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.• Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.• Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.• Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.• Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.
2026-11-02T00:00:00Z

11 results for Events Coordinator in New York, NY