<p>We are looking for a skilled Events Planner to join our team on a contract basis in NY, NY. In this role, you will manage the planning and execution of various events while ensuring all details are meticulously handled. This position requires strong organizational skills and excellent communication abilities to coordinate effectively with stakeholders and deliver successful outcomes.</p><p><br></p><p><strong>Role Overview</strong></p><p> The <strong>Event Planner</strong> provides strategic and administrative support for the Meeting & Events function. This position is more desk-oriented and organizational than the Coordinator role, focusing on operational accuracy and documentation excellence to ensure seamless event delivery. The planner ensures all vendor, insurance, and invoicing processes are completed accurately and on time to support flawless event execution.</p><p>While primarily office-based, the Event Planner should be available to attend events onsite and adjust hours based on event schedules.</p><p><strong>Key Responsibilities</strong></p><p> • Manage event logistics documentation and administrative coordination.</p><p> • Oversee vendor communications, invoicing, and approval processes.</p><p> • Ensure insurance documentation and Certificates of Insurance (COIs) are current for all event partners.</p><p> • Support catering coordination, staffing needs, and internal communications.</p><p> • Oversee pre-event readiness checklists and post-event close-out documentation.</p><p> • Attend select events to provide on-site support when needed.</p>
<p>We are looking for an Events Coordinator to join our team in New York, NY. This contract position involves overseeing the planning, coordination, and execution of various high-profile events and meetings. The role requires a proactive and detail-oriented individual who thrives in a fast-paced environment and is comfortable managing multiple priorities.</p><p><br></p><p><strong><em><u>Must be able to have a flexible schedule - weekdays, weekends, evenings, etc. </u></em></strong></p><p><br></p><p><strong>Role Overview</strong></p><p> The <strong>Meeting & Events Coordinator</strong> supports the daily execution of high-profile, fast-paced corporate events ranging from 10–150 attendees, including VIPs in the sports and entertainment industries. This role is highly visible, requiring professionalism, discretion, and the ability to manage multiple events simultaneously across several floors (2–6).</p><p>This is a hands-on, physical coordination role — not desk-based. The coordinator will serve as the main on-site liaison among the client, internal facilities team, vendors, security, catering, and building management.</p><p><strong>Key Responsibilities</strong></p><p> • Coordinate all aspects of on-site events, including setup, breakdown, catering, and vendor access.</p><p> • Liaise with landlords and security; manage access arrangements and Certificates of Insurance (COIs).</p><p> • Partner with external event agencies to ensure documentation and schedules are up to date.</p><p> • Be present and visible during events to support clients, vendors, and staff.</p><p> • Oversee space usage, equipment setup, and AV/security coordination.</p><p> • Support frequent evening and weekend events (especially around holidays).</p>
<ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 383 MADISON AVE, NEW YORK, New York, NEW YORK, 10179-0001, United States</strong></li><li><strong>Type: ONSITE (100%)</strong></li><li><strong>Hourly Pay: $30-$34 per hour </strong></li><li><strong>Experience Required: 6+ years of previous hospitality and/or event management experience</strong></li></ul><p> </p><p><strong>Job Description: </strong></p><ul><li>Ability to plan events that can range from 10 to 500 people with various degrees of complexity. </li><li>Monitor/manage the project including creation of project plans and budgets prepare manage reconcile. </li><li>Ability to lead team working on an event and direct many facets at one time. </li><li>Collaborate and interact effectively with Firms senior management middle management and customers. </li><li>Provide strategic input and recommendations to business group on event development. </li><li>Maintain partnering relationships with internal business partners such as Food Services Conference - Services Audio Visual Security and Facilities. </li><li>Manage all aspects of events including but not limited to: internal consulting concept proposal development site selection via RFP process vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air/ground travel total logistics coordination menus setup decor audio visual creative writing for invitation input on graphic design and website development printing registration management coordination of speakers giveaways entertainment activities and travel staff. </li></ul><p> </p><p><strong>Role and Responsibilities: </strong></p><ul><li>Manage reception desk essential functions, greeting and directing clients, answering telephone calls, promptly returning emails, etc.</li><li>Submit facilities requests as directed by Planner; walk and inspect conference room setups</li><li>Support Event Managers with high level meetings; and stretch assignments as needed</li><li>Build working relationships with fellow colleagues, porters, audio visual and catering teams</li><li>Manage space issues, escalate unresolved issues to the Lead Planner</li><li>Adhere to standards of operations established for Conference Center</li><li>Join planner on pre and post con calls, aiding data entry</li><li>Check rooms making sure catering, audio visual and room sets match BEO</li></ul>
Are you passionate about bringing people together and ensuring that events run smoothly from start to finish? Our company is seeking an organized and proactive Events Coordinator to manage a diverse range of activities in our vibrant village environment. Key Responsibilities: Oversee and coordinate the Village Calendar, which includes private events, government functions, and board meetings. Serve as the main point of contact for scheduling, logistics, and communications related to all events. Manage and update the village’s website, ensuring information is current and accessible. Maintain and optimize communication tools for team and public engagement. Provide detail oriented phone support as needed. Enjoy your own dedicated office space and a collaborative work environment. Requirements: Strong organizational and multitasking skills. Experience managing events or calendars for a public or private organization is a plus. Proficiency in Microsoft Office Suite and Google Workspace. Excellent written and verbal communication abilities. Customer service mindset and a proactive approach. Comfortable managing some phone support as part of role responsibilities.
<p>We are looking for an experienced <strong>PART TIME</strong> Executive Assistant to join our team in Hamilton, New Jersey. In this long-term contract role, you will support senior executives by ensuring seamless day-to-day operations and managing key administrative functions. This position requires exceptional organizational skills, proactive problem-solving, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while adhering to budget guidelines.</p><p>• Facilitate executive meetings by preparing agendas, taking detailed notes, and ensuring follow-up actions are completed.</p><p>• Build and manage relationships with vendors, ensuring efficient service delivery and contract compliance.</p><p>• Coordinate corporate events, including planning logistics, managing budgets, and overseeing event execution.</p><p>• Handle database administration tasks, maintaining accurate and up-to-date records.</p><p>• Act as a liaison between executives and internal teams, ensuring effective communication and collaboration.</p><p>• Monitor and prioritize incoming communications, such as emails and phone calls, to address urgent matters promptly.</p><p>• Prepare reports, presentations, and other documents as requested by executives.</p><p>• Ensure confidentiality and security of sensitive information at all times.</p>
<p>We are looking for a dedicated and detail-oriented Development Associate to join our team in Stamford, Connecticut. In this Contract to permanent position, you will play a key role in supporting fundraising efforts, managing donor information, and assisting with marketing and event coordination. This is an excellent opportunity to contribute to a meaningful cause while gaining valuable experience in the non-profit sector.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor records in the organization's database, ensuring all information is accurate and up-to-date.</p><p>• Acknowledge donations promptly and assist with donor database management to ensure data integrity.</p><p>• Provide administrative support for marketing initiatives, including collaborating with contractors to prepare external communications.</p><p>• Work alongside management to update website content for programs and campaigns in partnership with the website contractor.</p><p>• Reconcile donation records with the finance department to ensure accurate reporting.</p><p>• Assist in planning and executing events, including the annual spring fundraiser, 5K Wellness Walk/Run</p><p>• Support the development and execution of fundraising campaigns to meet organizational goals.</p>
We are seeking a talented and experienced Network Engineer with 5+ years of hands-on experience in managing and maintaining complex network infrastructure. As a Network Engineer, you will be responsible for designing, implementing, and supporting our network systems while ensuring high availability, performance, and security. The ideal candidate will have a strong background in Palo Alto, Cisco ASA Firepower, AnyConnect VPN, along with expertise in routers/switches, VoIP, IPD/IDS, and Solar Winds SEM. CCNA certification is required for this position. <br> <br> <br> Responsibilities: <br> Design, deploy, configure, and maintain network infrastructure components, including routers, switches, firewalls, and VPN concentrators. Collaborate with cross-functional teams to develop network solutions that meet business requirements and ensure seamless connectivity. Monitor network performance, troubleshoot issues, and implement necessary corrective actions to minimize downtime and optimize network performance. Implement and manage Palo Alto and Cisco ASA Firepower security appliances to safeguard the network against potential threats and vulnerabilities. Configure and maintain VoIP systems, ensuring voice quality and reliability across the organization. Administer VPN services, including site-to-site and remote access VPN connections. Deploy and manage IPD/IDS solutions to detect and mitigate network intrusions. Monitor and analyze network traffic using Solar Winds SEM (Security Event Manager) to identify security incidents and implement appropriate countermeasures. Collaborate with vendors and service providers to ensure timely resolution of network-related issues and maintain effective relationships. Stay up to date with industry trends and emerging technologies to recommend network enhancements and implement best practices.
<p>We are looking for a Workplace Experience Coordinator to join our team in New York, NY. This is a contract position for a duration of one month, with the possibility of extension. In this role, you will play a vital part in ensuring smooth workplace operations and delivering exceptional customer service to employees and visitors. Your responsibilities will range from managing daily office services to coordinating events and maintaining security protocols.</p><p><br></p><p>Responsibilities:</p><p>• Issue visitor and parking passes while adhering to established security procedures.</p><p>• Prepare and deliver presentations to groups of varying sizes with confidence and professionalism.</p><p>• Arrange and confirm dining, recreational, and business activities upon request.</p><p>• Handle janitorial and maintenance work orders as required, ensuring timely and effective resolutions.</p><p>• Organize and oversee on-site events, including securing spaces, setting up and tearing down event materials, and coordinating deliveries.</p><p>• Respond to inquiries or complaints from employees, guests, and coworkers, providing thoughtful solutions with a customer service focus.</p><p>• Monitor workplace services such as mail, office supplies, and onboarding processes to ensure efficiency.</p><p>• Coordinate with vendors to manage services and goods provided to the workplace.</p><p>• Follow building-specific security and emergency procedures, notifying appropriate personnel to maintain safety.</p><p>• Communicate detailed information clearly and effectively within the team, following directives from management.</p>
<p>We are seeking a proactive and detail-oriented <strong>HR Administrator / Event Planner</strong> to join a fast-paced law firm environment. This role provides administrative support to attorneys while partnering with the HR team on key initiatives, making it ideal for a highly organized professional who thrives on multitasking and collaboration.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients and guests; manage calls and inquiries professionally.</li><li>Prepare, format, and edit legal documents, correspondence, and reports.</li><li>Maintain attorney calendars, schedule meetings, depositions, and travel.</li><li>Assist HR with onboarding coordination, employee events, and compliance tasks.</li><li>Document attorney billable time and expenses; assist with invoice preparation.</li><li>Plan and execute firm events, client receptions, and internal celebrations.</li><li>Manage conference room scheduling and food/beverage orders for meetings.</li><li>Maintain confidentiality and ensure accuracy in all administrative and HR processes.</li></ul><p><br></p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
We are looking for a meticulous and proactive Executive Assistant to provide comprehensive support to senior leadership in Morristown, New Jersey. In this Contract to permanent position, you will play a pivotal role in managing daily operations, coordinating schedules, and ensuring smooth administrative processes. This role offers an exciting opportunity to contribute to organizational success while honing your organizational skills.<br><br>Responsibilities:<br>• Oversee and manage executives' calendars, ensuring efficient scheduling of meetings and appointments.<br>• Provide clerical and administrative support by handling daily tasks and acting as a personal assistant.<br>• Prepare and distribute meeting notes, reports, and presentations with precision and timeliness.<br>• Assist in planning and executing corporate events and meetings, ensuring all details are seamlessly handled.<br>• Maintain organized filing systems for documents and correspondence to ensure easy retrieval.<br>• Create and update company advertisements, event invitations, and announcements using tools like Publisher and Canva.<br>• Monitor and update the company website and LinkedIn page on a daily basis.<br>• Support human resources activities, including tracking and verifying vacation and sick time through the Employer Organization.<br>• Manage credit card receipts and oversee fundraising efforts, including depositing checks.<br>• Handle miscellaneous tasks as needed, ensuring no detail is overlooked.
We are looking for an experienced and detail-oriented Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring smooth daily operations and providing exceptional customer service. The ideal candidate will have a proven track record in managing reception tasks, handling multi-line phone systems, and supporting various administrative functions.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Answer and direct incoming calls using multi-line phone systems.<br>• Coordinate meeting room reservations, including catering and audiovisual setup.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Manage correspondence and distribute incoming mail to appropriate departments.<br>• Support event planning and execution, including conference calls and logistics.<br>• Address unresolved issues promptly and escalate when necessary.<br>• Maintain the reception area and facilities to uphold a clean and organized workspace.<br>• Partner with colleagues to improve processes and client relations.<br>• Provide administrative assistance to various departments as needed.
We are looking for an experienced and innovative Marketing Manager to join our team in New York, New York on a Contract to permanent basis. In this role, you will be responsible for driving audience growth, boosting event participation, and enhancing member engagement for a leading cultural institution. This position offers a unique opportunity to combine traditional marketing strategies with data-driven audience outreach to attract and retain members from diverse industries such as media, sports, gaming, entertainment, and technology.<br><br>Responsibilities:<br>• Develop and implement marketing strategies to increase daily visitation and achieve audience growth goals.<br>• Drive attendance at events, including family programs, screenings, and gaming tournaments.<br>• Collaborate with internal teams to create engaging member experiences and promotional campaigns.<br>• Lead targeted outreach initiatives to recruit and retain members, focusing on diverse industries like media, sports, and entertainment.<br>• Represent the organization as a brand ambassador during public events and across communication channels.<br>• Support the planning and execution of exclusive events, such as exhibition previews, galas, and receptions.<br>• Manage the creation of marketing materials, including brochures, newsletters, and digital content.<br>• Analyze campaign performance and provide regular reports on trends and opportunities for improvement.<br>• Work closely with the Development team to enhance member engagement through marketing and social media outreach.
We are looking for a dynamic Operations Lead to oversee and enhance the delivery of virtual graphics for live broadcast events. Based in New York, New York, this role requires a detail-oriented individual with a strong background in sports media operations, live broadcasting, and team management. The ideal candidate will thrive in a fast-paced environment, ensuring seamless event execution while fostering collaboration across teams.<br><br>Responsibilities:<br>• Manage the scheduling of staff, allocation of equipment, and coordination of shipments to ensure successful delivery of virtual graphics for live events.<br>• Collaborate with production teams, broadcast departments, and other stakeholders to align processes and achieve operational goals.<br>• Develop and implement efficient workflows and procedures in partnership with the operations team.<br>• Provide hands-on support during live events, troubleshooting issues with software and hardware operated by freelance staff.<br>• Address and resolve real-time challenges during live broadcasts, escalating issues when necessary to minimize disruptions.<br>• Participate in planning meetings with clients and colleagues, delivering timely updates and reports on event and project status.<br>• Adjust plans and processes based on last-minute client updates, ensuring smooth execution of events in high-pressure situations.<br>• Train freelance operators on software features, including tracking and keying tools, to optimize on-air performance.<br>• Test new software releases to identify and address glitches prior to live implementation.<br>• Communicate with the development team to provide feedback on software performance and share insights gathered during live broadcasts.
We are looking for a dynamic and accomplished Director of Client Services to join our team in New York, New York. In this Contract-to-long-term position, you will play a pivotal role in fostering client relationships, driving donor engagement, and overseeing membership initiatives. This opportunity is ideal for a results-oriented individual with a strong background in fundraising, donor cultivation, and strategic leadership.<br><br>Responsibilities:<br>• Lead efforts to secure new memberships and ensure timely renewals through effective engagement strategies.<br>• Manage all aspects of member communications, including correspondence, website updates, and benefit fulfillment.<br>• Develop and execute comprehensive fundraising plans to identify and secure major gifts from high-net-worth donors.<br>• Build and maintain strong relationships with donors through face-to-face meetings, event hosting, and consistent communication.<br>• Plan and oversee donor cultivation and stewardship events to enhance engagement and support philanthropic goals.<br>• Draft and oversee solicitation letters, membership outreach, acknowledgment letters, and donor reports.<br>• Analyze member and donor data to optimize fundraising strategies and improve overall results.<br>• Collaborate with the marketing team to design campaigns that boost membership across all levels.<br>• Mentor and develop the development team to strengthen internal capabilities and performance.<br>• Partner with programming teams to align on upcoming initiatives and effectively engage members.
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in our New York, NY office. This position requires a motivated individual who excels in managing complex schedules, coordinating logistics, and fostering effective communication across departments. As a Contract to permanent role, this opportunity offers the potential for long-term collaboration in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Organize and oversee intricate executive calendars, ensuring seamless scheduling and conflict resolution.<br>• Maintain and update the office's SharePoint calendar while managing distribution lists for effective communication.<br>• Coordinate office supplies, handle expense reporting, and ensure timely processing of executive requests.<br>• Arrange international travel, including special accommodations, and oversee detailed itineraries.<br>• Process and approve time-off requests using Workday, ensuring compliance with organizational policies.<br>• Prepare materials for All Hands meetings, including PowerPoint presentations and event tracking.<br>• Monitor security events and manage executive registrations for key activities.<br>• Serve as a liaison between HQ Security, Legal, and other departments to facilitate smooth operations.<br>• Communicate with stakeholders and follow up on pending matters to maintain workflow efficiency.<br>• Utilize Microsoft Office Suite, Teams, and SharePoint to manage administrative tasks effectively.
We are looking for a talented Social Media Specialist to join our team on a contract basis. In this role, you will create and execute compelling organic social media strategies, helping to amplify our mission and engage diverse audiences. This is a contract position based in Norwalk, Connecticut, with the potential for transition to a long-term role after six months.<br><br>Responsibilities:<br>• Develop and implement organic social media strategies to maximize audience engagement and brand visibility.<br>• Create innovative, platform-specific content for Facebook, Instagram, LinkedIn, TikTok, Pinterest, and X (formerly Twitter).<br>• Monitor social media channels to engage with followers in real-time, manage communities, and address reputation risks.<br>• Analyze campaign performance data to inform strategy and provide actionable insights through detailed reporting.<br>• Collaborate with communications, PR, and creative teams to ensure content aligns with the organization’s voice and goals.<br>• Lead influencer marketing initiatives and event-based social media campaigns to amplify reach.<br>• Stay informed on industry trends and incorporate them into dynamic content strategies.<br>• Manage content calendars and oversee the use of tools like Meta Business Suite, Canva, and Sprout Social.<br>• Provide mentorship to team members and foster cross-functional collaboration with paid media managers.
We are looking for a highly experienced Senior Python Developer to design, develop, and maintain robust backend systems. This role requires expertise in Python programming, cloud services, and microservice architectures to deliver scalable and efficient solutions. Based in Princeton, New Jersey, this position involves collaborating with cross-functional teams to build innovative applications and systems.<br><br>Responsibilities:<br>• Lead the design and development of backend systems and applications using Python, ensuring scalability and performance.<br>• Create and maintain APIs, including REST and WebSocket, utilizing tools such as FastAPI, PostgreSQL, SQLAlchemy, and Alembic.<br>• Oversee database schema design, migrations, and integration across multiple services.<br>• Collaborate with frontend teams to develop web applications using Angular 15.0 and higher.<br>• Architect and deploy solutions within Azure environments, including Azure Functions, Web Apps, IoT Hubs, Event Hubs, and Service Bus.<br>• Build and manage microservices with Docker and Kubernetes to ensure efficient containerization and orchestration.<br>• Develop and scale messaging systems using Kafka or Redis for real-time data streaming and processing.<br>• Implement Test-Driven Development practices to deliver maintainable, high-quality code.<br>• Work closely with DevOps, QA, Product Management, and UI/UX teams to align development efforts with business goals.
<p>We are looking for a dedicated Front Desk Supervisor to join our team in Larchmont, New York. In this Contract-to-permanent position, you will play a key role in delivering exceptional service to members and guests while managing front desk operations and staff. This is an excellent opportunity for a service-oriented individual who thrives in a dynamic, team-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide a welcoming and personalized experience for members and guests, ensuring their needs are met with care and discretion.</p><p>• Address inquiries, concerns, and requests promptly, following up to guarantee satisfaction.</p><p>• Supervise, train, and evaluate front desk and night staff, including seasonal team members, to maintain high service standards.</p><p>• Lead a service-driven team, promoting a collaborative and customer-focused culture.</p><p>• Manage the daily operations of the front desk, including reservations, check-ins, concierge services, and financial transactions.</p><p>• Maintain a clean, organized, and visually appealing front desk and lobby area.</p><p>• Implement and enforce front desk policies and procedures to align with the club’s mission and standards.</p><p>• Ensure all communications with members are accurate, timely, and consistent with the organization's brand.</p><p>• Prepare daily event sheets, collaborating with other departments to ensure seamless operations and member satisfaction.</p><p>• Provide ongoing coaching and performance feedback to staff, encouraging cross-training and skill development.</p>
