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9 results for Event Coordinator in New York, NY

Event Manager

New York, NY
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Event Manager to support the planning and delivery of impactful programs and special events for a non-profit organization in New York, New York. This Long-term Contract position is ideal for someone who can balance logistics, stakeholder coordination, and audience engagement while ensuring each event runs smoothly from concept through completion. The role requires a hands-on, detail-oriented individual who can manage event data, oversee vendors and on-site operations, and help create meaningful experiences that strengthen community connections and organizational visibility. Responsibilities: • Plan and execute a range of events, including community programs, fundraising galas, and other mission-focused gatherings. • Coordinate event timelines, budgets, venues, vendors, and internal stakeholders to keep projects on track and aligned with objectives. • Manage attendee information, event records, and reporting data to support planning, follow-up, and performance evaluation. • Partner with community representatives, sponsors, and organizational teams to drive participation and strengthen engagement. • Oversee on-site event operations, troubleshoot issues in real time, and maintain a high-quality experience for guests and participants. • Support event communications, registration processes, and post-event analysis to identify opportunities for improvement. • Ensure safety, compliance, and incident reporting practices are followed during event planning and execution when applicable.
2026-08-04T00:00:00Z

IT Coordinator

Budd Lake, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are seeking an experienced IT Coordinator to support day-to-day technology operations while serving as a key liaison between internal business teams and external IT partners. This role combines hands-on IT support, vendor coordination, business systems management, cybersecurity, and technology adoption.The ideal candidate is organized, technically capable, and comfortable translating business needs into clear direction for technical vendors and consultants. This is a hands-on role with an opportunity to play a key part in improving technology, systems, and AI adoption across the organization. Key Responsibilities IT Operations & Vendor Management<ul><li>Serve as the primary internal liaison to the managed IT service provider, overseeing responsiveness, project delivery, and service quality.</li><li>Coordinate on-site IT visits, infrastructure projects, and escalations.</li><li>Provide first-line IT support, including workstation setup, basic troubleshooting, and hardware lifecycle management.</li><li>Manage IT vendor contracts, renewals, and service agreements.</li><li>Maintain accurate inventory of hardware, software licenses, and technology subscriptions.</li></ul>Business Systems<ul><li>Serve as the internal point of contact for the SAP Business One environment, partnering with an external consultant for technical configuration and support.</li><li>Translate business requirements into clear direction for technical consultants and vendors.</li><li>Coordinate the SAP Business One Version 10 upgrade and web client deployment.</li><li>Support and expand integrations between CRM and ERP platforms in partnership with Sales, Finance, and Operations.</li><li>Evaluate opportunities for additional system integrations and workflow automation.</li><li>Maintain working knowledge of CRM configuration and user administration.</li></ul>AI & Technology Adoption<ul><li>Assess organizational use of AI tools and develop a consolidated, cost-effective strategy.</li><li>Manage AI licensing, subscriptions, access, and governance to reduce redundancy and unnecessary costs.</li><li>Develop and communicate practical AI usage guidelines.</li><li>Monitor emerging AI technologies and recommend tools that improve productivity.</li><li>Support leadership and employees in maximizing the value of AI productivity tools.</li></ul>Security & Compliance<ul><li>Oversee basic cybersecurity practices, including password management, access controls, and user onboarding/offboarding.</li><li>Coordinate with external IT providers on security patching, endpoint protection, backups, and other security initiatives.</li><li>Ensure appropriate data security and privacy considerations are incorporated into AI tools, integrations, and technology initiatives.</li></ul>
2026-08-20T00:00:00Z

Operations Coordinator

Bay Shore, NY
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Operations Coordinator to support daily production planning and order management for a manufacturing environment. This contract opportunity with permanent potential is ideal for someone who can balance shifting priorities, coordinate closely with suppliers and internal teams, and keep customer commitments on track. The person in this role will help manage order flow, monitor material availability, and communicate proactively to support on-time delivery and revenue goals. Responsibilities:• Develop purchase order recommendations and initiate work orders by evaluating demand patterns, consumption trends, and forecasted needs.• Plan and sequence customer orders according to delivery commitments, lead times, and individualized account requirements.• Prepare and distribute shop paperwork throughout the day to keep production activity moving without delay.• Organize and route job documents to the manufacturing floor so teams have accurate and timely instructions.• Work closely with production personnel each day to review open orders, priorities, and schedule changes.• Accelerate order progress with outside vendors and secondary suppliers when timing or availability becomes critical.• Inspect incoming custom materials from external suppliers to confirm quantities, colors, artwork, and order details align with purchasing and production documentation.• Respond to inventory and stock-related requests while helping maintain appropriate supply levels for ongoing operations.• Build and maintain productive supplier relationships to support dependable pricing, delivery performance, and sourcing alternatives when new vendors are needed.• Identify potential order shortages, communicate recovery plans to leadership, and provide regular updates on issues, goals, and operational needs.
2026-08-21T00:00:00Z

Operations Coordinator

Matawan, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Operations Coordinator to support store operations and help keep cross-functional initiatives organized, timely, and well communicated in Matawan, New Jersey. This role works closely with store leaders, field partners, and internal teams to turn operational needs into structured plans and practical next steps. The ideal candidate brings strong organizational skills, sound judgment, and a collaborative approach to managing priorities in a fast-paced retail food environment.Salary:$60,000 - $65,000Benefits:Medical, Dental, Vision, Life Insurance, 401k, PTOResponsibilities:• Collaborate with store leadership, field personnel, and internal business partners to clarify requests, define goals, and understand timing and operational effects.• Guide projects and operational initiatives from kickoff through completion by monitoring deadlines, milestones, dependencies, and expected outcomes.• Manage the intake and coordination of store-impacting requests, including documentation, prioritization, progress tracking, and follow-through.• Convert business needs into clear requirements for internal teams and provide regular updates on decisions, progress, and upcoming actions.• Create and maintain status summaries, meeting materials, notes, action logs, and follow-up communication to keep work organized and visible.• Arrange meetings, user testing, training sessions, and rollout activities to support smooth implementation and operational readiness across stores.• Communicate proactively with stakeholders about schedules, risks, dependencies, and any changes that could affect execution.• Monitor action items and deliverables closely, ensuring accurate reporting and timely completion of assigned work.• Identify workflow challenges, competing priorities, and process gaps early, then help drive resolution or escalation when needed.• Contribute to process improvement efforts by gathering feedback, refining documentation, and strengthening coordination practices across teams.
2026-08-14T00:00:00Z

Event Manager Advanced (>6 years)

Brooklyn, NY
onsite
Temporary / Contract
35 - 41 USD / Hourly
We are seeking an experienced Event Manager to lead conference center planning operations within a premier corporate environment. This role is responsible for overseeing a team of planners, driving exceptional customer experiences, collaborating with senior business leaders, and ensuring seamless execution of meetings, conferences, and special events. The ideal candidate will have a strong background in 5-star hospitality, conference services, event planning, or food and beverage operations and possess a proven track record of team leadership, operational excellence, and stakeholder management. Key ResponsibilitiesTeam Leadership & Development<ul><li>Lead, mentor, and develop a team of conference center planners.</li><li>Assign events based on planner expertise and workload.</li><li>Conduct performance reviews, coaching, training, and professional development activities.</li><li>Foster a collaborative, service-focused culture across the planning team.</li></ul>Event & Conference Management<ul><li>Oversee multiple meetings and events simultaneously.</li><li>Ensure successful planning, coordination, and execution of conferences, executive meetings, receptions, and special events.</li><li>Conduct pre-event and post-event reviews to enhance service delivery and client satisfaction.</li><li>Maintain accurate event documentation within the Event Management System (EMS).</li></ul>Stakeholder & Client Engagement<ul><li>Partner with senior management, line-of-business leaders, and internal stakeholders.</li><li>Act as a trusted advisor regarding event strategy, execution, and customer experience.</li><li>Manage escalations professionally and effectively.</li><li>Deliver exceptional hospitality and customer service experiences.</li></ul>Operational Excellence<ul><li>Monitor and improve meeting space utilization and planning workflows.</li><li>Enforce standard operating procedures and service standards.</li><li>Participate in operational reviews and continuous improvement initiatives.</li><li>Support reception desk activities and day-to-day conference center operations as needed.</li></ul>Risk, Compliance & Reporting<ul><li>Ensure adherence to operational, risk, and compliance standards.</li><li>Track performance metrics and operational reporting.</li><li>Lead projects designed to improve facilities, team performance, and the overall client experience.</li></ul>
2026-08-06T00:00:00Z

Social Media Coordinator

Port Washington, NY
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a Social Media Coordinator to support the planning, creation, and execution of engaging digital content for a growing brand presence in Port Washington, New York. This Long-term Contract position is ideal for someone who understands platform-specific best practices, enjoys tracking emerging trends, and can help turn campaign goals into compelling social media activity. The person in this role will contribute to day-to-day channel management, creative coordination, and performance-focused social media initiatives across multiple platforms. Responsibilities: • Develop and schedule original social media content that aligns with brand messaging, campaign priorities, and audience interests. • Manage daily activity across social platforms by publishing posts, monitoring engagement, and helping maintain a consistent brand voice. • Assist with the execution of paid and organic social media campaigns designed to increase reach, engagement, and audience growth. • Use social media tools to organize content calendars, track post performance, and support efficient campaign delivery. • Monitor social media trends, platform updates, and competitor activity to recommend timely content ideas and channel improvements. • Create visually appealing social assets using Canva and coordinate creative materials that support ongoing campaigns. • Review campaign and content results to identify insights, measure effectiveness, and suggest optimization opportunities. • Collaborate with internal stakeholders to ensure social initiatives support broader marketing objectives and promotional timelines.
2026-08-04T00:00:00Z

Client Scheduling Coordinator

Flemington, NJ
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are seeking a Client Scheduling Coordinator to support appointment coordination and client service operations for a long-term contract position. In this role, you will manage scheduling activities, respond to inquiries efficiently, and help create a smooth experience for clients and business partners. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable working in a structured, team-focused environment with a hybrid work schedule. Responsibilities:<ul><li>Coordinate appointments across multiple calendars to align client needs with business availability and service expectations.</li><li>Respond to scheduling requests, inquiries, and follow-up items promptly while maintaining a professional and customer-focused approach.</li><li>Utilize internal systems and departmental resources to complete daily assignments accurately, efficiently, and within established timeframes.</li><li>Review scheduling details carefully to minimize errors and ensure a positive client experience.</li><li>Communicate updates, issues, and support needs clearly with team members, business partners, and leadership.</li><li>Collaborate with internal stakeholders to resolve inquiries within established service-level expectations.</li><li>Monitor recurring scheduling trends, availability patterns, and service concerns, providing regular feedback and observations to leadership.</li><li>Participate in training and adapt to assigned schedules based on business needs and demonstrated proficiency.</li></ul>
2026-08-18T00:00:00Z

Workplace Exp Coordinator

New York, NY
onsite
Temporary / Contract
22 - 22.82 USD / Hourly
We are looking for a Workplace Exp Coordinator to support day-to-day front desk and pantry operations. This Long-term Contract position is ideal for someone who enjoys creating a clean, welcoming, and well-organized workplace experience for employees and guests. In this role, you will help maintain shared hospitality spaces, manage pantry supplies, and provide attentive service while upholding food safety and sanitation standards. This opportunity offers the chance to contribute to a well-organized on-site environment during an 8-month assignment with potential for extension. Responsibilities: • Oversee the daily appearance and organization of pantry, market, and storage areas to ensure a neat and efficient workspace. • Replenish food, beverage, and supply items throughout the day while rotating stock to maintain freshness and proper date control. • Track inventory levels, receive incoming deliveries, and coordinate reorders before essential items run low. • Prepare and refresh self-service snack and beverage stations so employees and visitors have a consistently positive experience. • Clean pantry equipment and work surfaces regularly to keep all areas sanitary, functional, and presentation-ready. • Follow established food handling, safety, and sanitation practices to support compliance across the workplace hospitality area. • Welcome employees and guests with a courteous, service-oriented approach and respond promptly to workplace support needs. • Assist with event support and catering setup as needed, including preparation, restocking, and post-event cleanup. • Perform additional site support tasks assigned by management to help maintain smooth daily operations.
2026-07-28T00:00:00Z

Logistics Coordinator

Dayton, NJ
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Logistics Coordinator to support day-to-day delivery operations from our Dayton, New Jersey location. This is a Long-term Contract position that requires full onsite attendance and a flexible schedule from Monday through Saturday, with varying start times. The person in this role will help keep transportation activity organized, respond to customer needs, and ensure information is accurately documented across logistics workflows. Responsibilities: • Oversee daily route activity and stay in close contact with delivery personnel to help maintain timely, high-quality service. • Respond to customer inquiries by phone and work through service concerns with practical, timely solutions. • Enter shipment and delivery updates into internal systems with a high level of accuracy and completeness. • Share status updates, issue resolutions, and operational information with office teams and cross-functional partners. • Maintain organized records related to deliveries, routing, and customer interactions for smooth operational follow-through. • Support shipping and logistics coordination tasks to help keep distribution activities running efficiently. • Track operational details carefully and escalate issues when needed to minimize service disruptions.
2026-08-21T00:00:00Z