We are looking for an experienced Accounts Payable Clerk to join our team in Stamford, Connecticut. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring accurate processing of accounts payable. This opportunity is ideal for candidates who thrive in a detail-oriented role and have a strong background in accounting.<br><br>Responsibilities:<br>• Process and code invoices accurately, ensuring compliance with company policies.<br>• Conduct regular check runs to maintain timely payments to vendors.<br>• Manage the invoice processing workflow to ensure efficiency and accuracy.<br>• Perform job costing and allocate expenses to appropriate accounts.<br>• Utilize QuickBooks Online to track and record financial transactions.<br>• Maintain detailed records of all accounts payable activities for audit purposes.<br>• Reconcile accounts to resolve discrepancies and ensure financial accuracy.<br>• Collaborate with vendors to address payment inquiries and disputes.<br>• Assist in month-end closing procedures related to accounts payable.<br>• Ensure compliance with all financial regulations and company standards.
<p>We are seeking an organized and detail-oriented Accounts Payable Clerk to join our team in New Rochelle, New York. In this role, you will be responsible for the accurate and timely processing of invoices, payments, and expense reports, as well as maintaining efficient workflows and effective collaboration with vendors. The ideal candidate will bring meticulous attention to detail, strong organizational skills, and excellent problem-solving abilities to support the seamless functioning of financial operations.</p>
<p>Our client is seeking an <strong>Accounts Payable Clerk </strong>to join their team in <strong>Bridgewater, New Jersey.</strong> In this role, you will play a vital part in managing financial transactions, ensuring accuracy, and maintaining compliance with established procedures. <strong>This is a long-term contract position</strong>, offering an excellent opportunity to contribute to a dynamic environment within the retail industry.</p><p>This position is hybrid. </p><p><br></p><p><strong>A/P Clerk Responsibilities:</strong></p><p>• Process and verify invoices for accuracy and proper coding.</p><p>• Perform account reconciliations to ensure consistency and resolve discrepancies.</p><p>• Manage timely check runs for vendor payments.</p><p>• Accurately input financial data into accounting systems.</p><p>• Handle invoice processing and ensure proper documentation is maintained.</p><p>• Collaborate with vendors and internal teams to address payment inquiries or issues.</p><p>• Utilize accounting software such as Oracle, SAP, or QuickBooks for financial operations.</p><p>• Generate reports and provide data analysis using Microsoft Excel.</p><p>• Ensure compliance with company policies and accounting standards.</p><p>• Support auditing processes by preparing and organizing relevant financial records.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Garden City, New York. This is a Contract-to-continuing position, offering a fantastic opportunity for an individual eager to contribute to a growing organization. The ideal candidate will play a key role in ensuring accurate and efficient processing of invoices and payments.</p><p><br></p><p>Responsibilities:</p><p>• Review and process a high volume of invoices while ensuring accuracy and proper coding.</p><p>• Manage and execute check runs in a timely and efficient manner.</p><p>• Reconcile vendor statements and promptly address discrepancies.</p><p>• Collaborate with team members to ensure all accounts payable tasks are completed accurately and on schedule.</p><p>• Maintain organized and up-to-date records for all accounts payable transactions.</p><p>• Verify invoice details, including amounts and payment terms, to ensure compliance with company policies.</p><p>• Handle inquiries from vendors and internal departments regarding payment status.</p><p>• Assist in preparing reports related to accounts payable and expenditures.</p><p>• Identify and implement process improvements to enhance efficiency within the accounts payable function.</p>
<p>Our client is seeking an experienced <strong>Accounts Payable Clerk</strong> to join their team in <strong>Somerset, New Jersey.</strong> In this <strong>contract to hire </strong>opportunity, you will play a vital role in ensuring accurate and timely processing of invoices and payments within a dynamic manufacturing environment. This is an excellent opportunity to contribute to the efficiency of financial operations while collaborating with a meticulous team.</p><p><br></p><p>This role is <strong>FULLY ONSITE </strong></p><p><br></p><p><strong>A/P Responsibilities:</strong></p><p>• Process vendor invoices with precision, ensuring all coding and documentation are accurate.</p><p>• Conduct regular check runs to facilitate timely payments to vendors and suppliers.</p><p>• Verify and code invoices according to company standards and policies.</p><p>• Maintain organized and up-to-date records of all accounts payable transactions.</p><p>• Reconcile discrepancies and resolve issues with invoices or payment processing.</p><p>• Collaborate with internal departments to ensure proper invoice approvals and compliance.</p><p>• Monitor and manage accounts payable aging reports to avoid overdue payments.</p><p>• Assist in preparing reports related to accounts payable activities as required.</p><p>• Support the team in streamlining accounts payable processes to improve efficiency.</p>
<p>We are seeking an organized and detail-oriented Accounts Payable Clerk to join our team in New Rochelle, New York. In this role, you will be responsible for managing financial transactions, maintaining accurate records, and ensuring compliance with company policies. This is a key position that directly contributes to the efficiency and accuracy of the organization’s accounting operations.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Parsippany, New Jersey. In this role, you will manage customer payments, resolve inquiries, and ensure accurate processing of transactions. This is a great opportunity to contribute to a growing organization in the energy and natural resources sector while utilizing your expertise in accounts payable.<br><br>Responsibilities:<br>• Manage customer payment inquiries, providing timely and accurate resolutions.<br>• Escalate unresolved issues and track them until they are fully resolved.<br>• Serve as the backup for the daily customer bank draft process, including sending notifications and applying remittances.<br>• Perform monthly reconciliations for provisional customer accounts.<br>• Collaborate with customer service, billing, and other departments to address invoice-related concerns.<br>• Apply prepayments accurately to customer accounts.<br>• Conduct thorough reconciliations of customer accounts, including preparing statements.<br>• Review customer balances and address discrepancies as directed by the supervisor.<br>• Assist in special projects and fulfill audit requests as needed.
<p>Growing New York city frm is currently seeking an Accounts Payable Clerk. This role requires a detail-oriented individual with a strong background in accounts payable operations, particularly within non-profit organizations, and proficiency in NetSuite software. The ideal candidate will excel at maintaining financial accuracy, managing payment processes, and ensuring compliance with organizational and donor requirements.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accuracy and proper authorization before payment.</p><p>• Prepare payment batches and manage timely disbursement to vendors.</p><p>• Utilize NetSuite software to process payments, reconcile accounts, and generate financial reports.</p><p>• Ensure compliance with non-profit financial guidelines, including managing restricted funds and adhering to grant-related requirements.</p><p>• Handle employee expense reports, verifying adherence to organizational policies and processing reimbursements.</p><p>• Conduct regular account reconciliations to maintain accurate financial records.</p><p>• Address vendor inquiries and resolve any discrepancies in a timely manner.</p><p>• Collaborate with the finance team to improve accounts payable processes and workflows.</p><p>• Maintain organized documentation of all payment and expense records for audit purposes.</p>
We are looking for an experienced Accounts Payable Clerk to join our team in Bridgewater, New Jersey. In this role, you will play a key part in managing vendor relationships, ensuring accurate invoice processing, and maintaining compliance with company policies and regulatory requirements. This is a long-term contract position offering stability and the opportunity to contribute to a global organization.<br><br>Responsibilities:<br>• Assign and maintain vendor numbers in alignment with company policies to prevent fraud and minimize risk.<br>• Oversee and update Vendor Master Files, ensuring timely and accurate data management.<br>• Analyze daily vendor change reports and confirm updates within the Global Vendor Management System.<br>• Collaborate with internal departments and international offices to ensure smooth communication and compliance.<br>• Verify the accuracy of processed invoices and ensure they meet company standards.<br>• Research and input complex invoices, addressing discrepancies as needed.<br>• Support monthly reporting tasks, including preparing vendor files for tax documentation such as 1099s.<br>• Handle regulatory notices and discrepancies while validating records with relevant agencies.<br>• Reconcile vendor statements and provide backup support for team members when required.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Somerset, New Jersey. In this role, you will play a key part in ensuring the accuracy and efficiency of the accounts payable process while safeguarding vendor relationships and mitigating risks. This is a long-term contract position that offers an excellent opportunity to work in the dynamic retail industry.</p><p><br></p><p>Responsibilities:</p><p>• Assign and maintain vendor identification numbers in alignment with company policies.</p><p>• Manage large-scale vendor master files with a focus on accuracy and timeliness.</p><p>• Review daily vendor change reports and ensure updates are accurately reflected in the global vendor management system.</p><p>• Collaborate with internal teams and international office representatives to ensure smooth communication and workflow.</p><p>• Verify invoices for compliance and precision before processing.</p><p>• Investigate and input complex invoice data into the system.</p><p>• Support the preparation of monthly debit balance reports and documentation for 1099 tax filings.</p><p>• Address discrepancies and handle B-Notices to maintain compliance with regulatory standards.</p><p>• Validate vendor records against regulatory databases and ensure tax documents are accurate.</p><p>• Reconcile vendor statements and provide backup coverage for team members when necessary.</p>
<p>We are looking for a detail-oriented Accounts Payable/Billing Clerk to join our team in Plainview, New York. This role is essential in ensuring accurate invoice processing, timely payments, and maintaining proper financial records. The ideal candidate will bring expertise in accounts payable and billing processes, along with a commitment to efficiency and precision.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices to ensure accuracy and proper coding.</p><p>• Manage accounts payable functions, including preparing and executing check runs.</p><p>• Verify invoice details and resolve discrepancies promptly.</p><p>• Maintain organized and up-to-date financial records related to billing and payments.</p><p>• Collaborate with vendors to address payment inquiries and ensure smooth transactions.</p><p>• Generate and reconcile reports related to accounts payable activities.</p><p>• Assist in month-end closing tasks by providing accurate accounts payable data.</p><p>• Ensure compliance with company policies and accounting standards in all transactions.</p><p>• Support the billing process by preparing and reviewing invoices for accuracy.</p>
We are looking for an experienced Accounts Payable Clerk to join our team on a contract basis in Ramsey, New Jersey. This role is ideal for someone with strong organizational skills and a background in accounts payable processes. The position requires previous experience with Sage Intacct or Sage300, preferably within the construction industry.<br><br>Responsibilities:<br>• Process and code invoices with accuracy and efficiency using Sage Intacct.<br>• Perform regular check runs and ensure timely payment to vendors.<br>• Maintain accurate records of accounts payable transactions and reconcile discrepancies.<br>• Assist in invoice entry and coding to ensure proper allocation of expenses.<br>• Collaborate with team members to uphold compliance with company policies and procedures.<br>• Support the controller in managing accounts payable workflows and resolving queries.<br>• Verify invoice details against purchase orders and other supporting documentation.<br>• Contribute to the smooth transition of systems by adhering to established processes and guidelines.<br>• Generate reports related to accounts payable activities as required.
<p><strong>Accounts Payable Specialist (Full Cycle AP) – Farmingdale, Long Island, NY</strong></p><p>Are you an experienced Accounts Payable Specialist with a passion for efficiency and precision? </p><p><strong><em>Anna Parson at Robert Half</em>,</strong> in partnership with a well-established Manufacturing and Distribution company, is searching for a detail-oriented, adaptable professional ready to thrive in a dynamic and fast-paced environment.</p><p><strong>As the Accounts Payable Specialist, you will: </strong></p><ul><li>Manage <strong>Full Cycle Accounts Payable</strong>, including 3-way matching, coding invoices to General Ledger accounts, obtaining approvals, and processing payments via check and ACH.</li><li>Conduct vendor reconciliations and resolve inquiries promptly and professionally.</li><li>Process AP for <strong>multiple entities</strong>, showcasing your ability to handle volume with accuracy and efficiency.</li><li>Leverage your <strong>Manufacturing or Distribution industry experience</strong> to support business operations.</li><li>Demonstrate <strong>Advanced Excel skills</strong> (Pivot Tables, VLOOKUPs) to analyze and export data.</li><li>Adapt quickly to the company’s ERP system using your prior systems knowledge.</li></ul><p><strong>Seeking an Accounts Payable Specialist with:</strong></p><ul><li>Proven experience in accounts payable, particularly within Manufacturing or Distribution industries.</li><li>Strong communication skills, organizational abilities, and multitasking expertise.</li><li>Proficiency with ERP systems and advanced Excel tools.</li><li>A drive to succeed in a collaborative and fast-paced environment.</li></ul><p><strong>Reach out to Anna Parson</strong> <strong>at Robert Half </strong>for immediate and confidential consideration, or simply <strong>Apply Now!!!</strong></p><p><br></p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis. This position is based in Fort Lee, New Jersey, and offers a hybrid work environment. The role will initially require a commitment of 25+ hours per week, with potential for increased hours depending on workload.<br><br>Responsibilities:<br>• Process financial transactions accurately and efficiently, including cashiering and reconciliation tasks.<br>• Perform accounts payable (AP) and accounts receivable (AR) duties to ensure financial records are up-to-date.<br>• Utilize QuickBooks for managing and tracking financial data.<br>• Enter and verify data to maintain accurate records in the accounting system.<br>• Handle invoice processing, ensuring all invoices are correctly documented and paid on time.<br>• Support the team in maintaining compliance with financial policies and procedures.<br>• Assist with preparing reports and reconciling accounts as needed.<br>• Communicate effectively with internal and external stakeholders regarding financial matters.<br>• Identify and resolve discrepancies in financial records promptly.<br>• Provide general administrative support to the accounting department when required.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Smithtown, New York. In this long-term contract position, you will play a vital role in supporting financial operations, including managing accounts payable and receivable, processing invoices, and ensuring accurate data entry. This is an excellent opportunity to contribute to a dynamic environment while honing your accounting skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including reviewing and processing invoices for payment.</p><p>• Oversee accounts receivable functions, such as tracking incoming payments and reconciling discrepancies.</p><p>• Accurately input financial data into accounting systems, ensuring compliance with company standards.</p><p>• Maintain organized and up-to-date financial records for auditing and reporting purposes.</p><p>• Assist with verifying financial documents for accuracy and completeness.</p><p>• Support monthly and quarterly financial close processes by preparing necessary documentation.</p><p>• Communicate effectively with vendors and internal teams to resolve billing and payment issues.</p><p>• Generate financial reports and summaries to support decision-making.</p><p>• Adhere to company policies and regulatory guidelines in all financial transactions.</p>
<p><strong>Job Description: Accounts Payable Specialist</strong></p><p><strong>Position Type:</strong> Full-Time</p><p><strong>Overview:</strong></p><p>We are seeking a highly experienced <strong>Accounts Payable (AP) Specialist</strong> with 3+ years of hands-on experience in managing high-volume AP transactions, performing three-way matching, vendor management, troubleshooting issues, and working within multiple Accounting platforms and system. This role requires a detail-oriented and proactive professional who can efficiently execute AP processes while contributing to ad-hoc projects and process improvements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>AP Process Management:</strong></li></ol><ul><li>Manage the full-cycle accounts payable process, including invoice entry, coding, and payment processing.</li><li>Ensure accuracy and timeliness of payments in alignment with company policies and procedures.</li></ul><ol><li><strong>Three-Way Matching:</strong></li></ol><ul><li>Perform detailed three-way matching of purchase orders, invoices, and receiving reports to confirm accuracy and resolve discrepancies.</li></ul><ol><li><strong>Vendor Management:</strong></li></ol><ul><li>Facilitate vendor onboarding and maintain vendor database within the ERP system.</li><li>Communicate effectively with vendors to address payment inquiries, discrepancies, or troubleshooting issues.</li></ul><ol><li><strong>Troubleshooting & Issue Resolution:</strong></li></ol><ul><li>Investigate and resolve payment discrepancies, delays, and other AP-related issues in conjunction with cross-functional teams.</li><li>Research and resolve aging accounts payable items while providing comprehensive recommendations to management.</li></ul><ol><li><strong>High-Volume Transactions:</strong></li></ol><ul><li>Process a high volume of invoices and payments efficiently, ensuring high data accuracy and compliance with controls.</li></ul><ol><li><strong>ERP System Utilization:</strong></li></ol><ul><li>Leverage advanced functionality of large ERP systems (e.g., SAP, Oracle, Workday, or similar) to manage AP workflows and reporting.</li><li>Identify opportunities for process optimization and system enhancements within ERP.</li></ul><ol><li><strong>Ad-Hoc Projects:</strong></li></ol><ul><li>Contribute to special projects and initiatives, such as AP automation, implementing process improvements, or assisting during audits.</li><li>Prepare AP-related analysis and reports as required by management.</li></ul><p><br></p>
<p>Growing Downtown New York City firm is seeking an Accounting / Accounts Receivable Clerk. In this role, you will play a critical part in managing customer accounts, processing payments, and ensuring financial records are accurate and up to date. This position requires strong organizational skills and the ability to handle sensitive information with confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Apply cash payments to customer accounts using internal systems while balancing deposits.</p><p>• Maintain accurate records of customer deductions and track their current status.</p><p>• Review, validate, and reconcile customer deductions by collaborating with relevant departments and obtaining required approvals.</p><p>• Research and create credit memo requests in the system as needed.</p><p>• Prepare cash receipts for deposit and communicate relevant details to appropriate teams.</p><p>• Conduct credit checks for prospective customers following established procedures.</p><p>• Support reporting processes, accounts receivable reconciliations, bank reconciliation inquiries, and audit-related requests.</p><p>• Process credit card payments efficiently and accurately.</p><p>• Respond to chargebacks promptly and resolve them effectively.</p><p>• Handle confidential financial information with discretion and professionalism.</p>
<p>A very successful consumer products distribution company in Piscataway seeks an Accounts Payable Administrator with three plus years in a high-volume accounts payable department. Experience in a distribution or consumer products company is required. This is a hybrid role in the office 3 days per week.</p><p>The company is growing rapidly and needs someone who can work independently in a fast-paced environment. Responsibilities include:</p><p><br></p><p>• All accounts payable functions</p><p>• Dealing with numerous vendors</p><p>• Preparing aging schedules for accounts payable</p><p>• Special projects for management</p><p><br></p><p> To earn more about this role please apply or call Rich Singer, CPA at 848-202-7970 to discuss. </p>
<p>We are looking for an experienced Accounts Payable Specialist to join our client's team in Bucks County, Pennsylvania. In this role, you will play a vital part in ensuring accurate and efficient financial operations, particularly in managing payments and vendor relations. This is an excellent opportunity to contribute your expertise to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process large volumes of vendor invoices with accuracy and adherence to company policies.</p><p>• Manage credit card expense reports using automated systems, ensuring compliance with organizational guidelines.</p><p>• Reconcile accounts payable ledgers and resolve discrepancies in payable liabilities.</p><p>• Conduct payment runs, including checks and wire transfers, while maintaining proper documentation.</p><p>• Maintain comprehensive vendor records, including setting up new vendors and ensuring W-9 compliance.</p><p>• Prepare and generate accounts payable reports to support month-end closing procedures.</p><p>• Collaborate with the finance team to ensure accuracy in all accounts payable transactions.</p><p>• Provide necessary documentation and explanations during financial audits.</p><p>• Identify opportunities for process improvements and implement solutions to streamline accounts payable operations.</p><p>• Ensure compliance with internal controls and prepare Form 1099 for reporting purposes.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract to hire basis in Stamford, Connecticut. In this role, you will play a key part in supporting vendor management and accounts payable processes within a fast-paced financial services environment. This is a fantastic opportunity for a motivated individual with strong organizational skills and a background in accounting to contribute to a dynamic project.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing vendor files and implementing updates within the accounts payable system.</p><p>• Maintain and organize detailed spreadsheets to track agreements and system entries accurately.</p><p>• Verify invoices to ensure they are accurate and compliant with company policies.</p><p>• Communicate regularly with a large network of vendors, facilitating progress meetings using Teams.</p><p>• Monitor and report on project status, providing updates to the Accounts Payable Manager.</p><p>• Utilize Great Plains accounting software to process and track transactions effectively.</p><p>• Collaborate with team members to ensure smooth execution of accounts payable tasks.</p><p>• Identify and resolve discrepancies in vendor or invoice information promptly.</p><p>• Provide technical and administrative support to ensure project deadlines are met efficiently.</p>
<p> </p><p><strong>Part-Time Accounts Payable Specialist</strong></p><p> </p><p> </p><p>Are you looking for a flexible, part-time opportunity in accounting? A company in the Trumbull area is seeking a <strong>Part-Time Accounts Payable Specialist</strong> to support the accounting department and Controller. Whether you're seeking flexibility while your kids are in school or simply looking for a better work-life balance, this might be the perfect fit for you!</p><p>This role is approximately <strong>20 hours per week</strong>, with flexibility on days and hours, as long as work is completed during regular business hours. The company provides a fantastic culture where everyone works well together, and the CEO is known for taking care of employees and fostering an environment focused on longevity and collaboration.</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li>Receive and sort Accounts Payable (AP) invoices </li><li>Match invoices to purchase orders or subcontracts</li><li>Work with vendors </li><li>Oversee the A/P sub-ledger.</li><li>Order and maintain office supplies.</li><li>Initiate vendor payments promptly and accurately.</li></ul><p><strong> </strong></p><p><strong>Qualifications:</strong></p><ul><li>Strong attention to detail and accuracy in the payables process.</li><li>Ability to work independently and complete assigned tasks efficiently.</li><li>Minimum of 2 years of related experience in accounts payable or similar positions.</li></ul><p> </p><p>To be considered, apply today or email your resume to <strong>Kelsey.Ryan@roberthalf(.com)</strong></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in New York, New York. In this Contract-to-permanent position, you will play a vital role within the Finance Department, ensuring the accurate and efficient processing of vendor payments and supporting key accounting functions. This role requires a collaborative individual with strong organizational and communication skills, as well as a solid understanding of best practices in accounts payable.<br><br>Responsibilities:<br>• Process vendor payments promptly and accurately, including grantee and non-grantee batches, manual bill entries, and ACH transactions.<br>• Manage vendor relationships to ensure compliance and resolve any payment-related inquiries.<br>• Perform AP aging reconciliations to maintain up-to-date financial records.<br>• Handle bill capture and mailbox management to organize and streamline invoice processing.<br>• Administer matching gift programs and ensure proper documentation.<br>• Oversee 1099 form processing to meet compliance requirements.<br>• Conduct account coding and invoice coding to ensure accuracy in financial reporting.<br>• Collaborate with internal staff and external vendors to uphold financial best practices.<br>• Participate in check runs to ensure timely disbursement of payments.<br>• Utilize NetSuite to manage accounts payable workflows and reporting.
<p><strong>Accounts Payable/Receivable Specialist</strong></p><p><em>Well-Established, Employee-Centric Real Estate Company | Bergen County, NJ</em></p><p>Our long-standing and employee-focused real estate company in Bergen County is seeking a detail-oriented <strong>Accounts Payable/Receivable Specialist</strong> to join our collaborative team. This role is ideal for a reliable professional who thrives in a fast-paced environment and enjoys taking ownership of end-to-end accounting responsibilities. You’ll play an integral part in maintaining accurate financial records, supporting property operations, and ensuring smooth day-to-day financial transactions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Receivable:</strong></p><ul><li>Prepare and issue tenant billings and manage all collections in a timely and professional manner.</li><li>Run delinquency reports and follow up with tenants on outstanding balances; submit monthly updates to executives by the 5th of each month.</li><li>Reconcile Cash Journals to ensure accuracy between cash management and SKYLINE.</li><li>Maintain a Tickler report to track all critical dates and financial milestones.</li><li>Input and interpret all leases and amendments into SKYLINE software.</li><li>Maintain and update reports such as the Cash Journal, Rent Roll, and Real Estate Tax Schedule.</li><li>Complete month-end closing activities, including reimbursement checks, management fees, and postings to the General Ledger.</li><li>Periodically reconcile and true-up Real Estate Taxes (RETAX), Common Area Maintenance (CAM), and Insurance charges.</li></ul><p><strong>Accounts Payable:</strong></p><ul><li>Process all vendor invoices promptly and accurately; print, scan, and file checks for recordkeeping.</li><li>Handle monthly mortgage and wire payments for all entities.</li><li>Create POS PAY files for daily banking uploads and fraud prevention.</li><li>Process and track all management personnel and driver expenses.</li><li>Complete month-end AP closing, including reimbursements, expense distribution reports, management fees, and General Ledger postings.</li><li>Manage administrative duties such as scanning, filing, mail handling, and shipping (UPS/FEDEX).</li><li>Prepare and process year-end 1099 and 1096 filings for vendors and submit copies to the IRS and State of New Jersey.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities.</p><p><br></p><p>Responsibilities:</p><p>• Open, sort, and distribute incoming department mail to ensure timely processing.</p><p>• Organize, log, photocopy, and file invoices, checks, and other financial documents.</p><p>• Verify and prepare checks for mailing, ensuring special handling requests are expedited.</p><p>• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.</p><p>• Accurately code invoices and other financial documents in compliance with company policies.</p><p>• Process payments efficiently, including handling purchase orders and expense reports.</p><p>• Utilize accounting software systems to maintain accurate records and streamline workflows.</p><p>• Monitor and audit accounts payable activities to ensure adherence to established procedures.</p><p>• Collaborate with team members to resolve discrepancies and improve payment processes.</p><p>• Manage ACH and other electronic payment methods to ensure timely and secure transactions.</p>
• 4+ years of experience in accounts payable, with hands-on experience with automated invoice processing software, e.g. SAP Concur<br>• Associate’s or Bachelor’s Degree in Accounting, Finance, Business or related field<br>• Experience working in a matrix or a multi-location organization<br>• Experience with journal entries and general ledger reconciliations<br>• Proficiency in Microsoft Excel including advanced functions<br>• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and vendors<br>• Ability to work independently and manage multiple tasks in a fast-paced environment<br>• Experience with ERP systems and other accounting software preferred<br>• Knowledge of GAAP and internal controls for accounts payable processes preferred<br> <br>The responsibilities we will trust you with as our Senior Accounts Payable Specialist:<br>• Process a high volume of vendor invoices ensuring accuracy and timely payments<br>• Use SAP Concur to manage and process company credit card expense reports, ensuring compliance with company policies<br>• Reconcile accounts payable ledger and other payable liability accounts to ensure that all charges and payments are posted properly <br>• Prepare and process payment runs (checks, ACH, wire transfers) and resolve any payment discrepancies<br>• Maintain vendor files, including setting up new vendors, W-9 collection, and ensuring proper documentation for compliance<br>• Generate accounts payable reports and assist with month-end closing processes and analysis<br>• Collaborate with the finance team to ensure accurate and timely recording of all AP transactions<br>• Assist with audits by providing documentation and explanations related to accounts payable<br>• Identify and implement process improvements to increase the efficiency and accuracy of the AP process<br>• Ensure compliance with internal controls and accounting policies<br>• Form 1099 preparation
