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13 results for Workplace Coordinator in New Orleans, LA

Contracts Manager

New Orleans, LA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for an experienced Contracts Manager to support contract review, drafting, and negotiation activities for a university environment in New Orleans, Louisiana. This is an on-site, Long-term Contract opportunity for a legal specialist who can balance institutional priorities with thoughtful risk assessment. The role focuses on advising stakeholders on commercial agreements tied to goods, services, software, leases, and other expenditures while helping move transactions forward efficiently. Responsibilities: • Review, draft, and revise a wide range of commercial agreements related to purchasing, services, software, leasing, and other organizational commitments. • Lead contract negotiations with external parties and provide practical guidance that aligns business objectives with institutional policies. • Partner with internal stakeholders to identify contractual risk, recommend alternative terms, and support informed decision-making throughout the agreement lifecycle. • Manage agreements such as service contracts, statements of work, independent contractor engagements, supply arrangements, software and SaaS licenses, consulting contracts, and confidentiality documents. • Prepare amendments, termination documentation, credit-related agreements, and other post-award contract records as business needs evolve. • Maintain organized contract administration practices to track status, key obligations, and documentation accuracy across active matters. • Advise university stakeholders on contract language, commercial terms, and related issues affecting vendor and service relationships.
2026-06-15T13:24:10Z

Executive Assistant

Mandeville, LA
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly. Responsibilities: • Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments. • Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance. • Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy. • Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs. • Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change. • Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems. • Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule. • Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation. • Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers. • Handle research assignments, personal tasks, and ad hoc projects that improve the executive’s overall efficiency and day-to-day effectiveness.
2026-06-12T03:03:47Z

Sr. Accountant

New Orleans, LA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
We are looking for an experienced Sr. Accountant to support the financial operations of a real estate and property organization in New Orleans, Louisiana. This position plays a central role in maintaining accurate financial records, producing meaningful reporting, and guiding day-to-day accounting activities across core processes. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to oversee detailed financial work while supporting a high standard of accuracy and compliance. Responsibilities: • Lead the review and processing of invoices before entry into the accounting system, ensuring coding accuracy, complete documentation, and proper record retention for coordination with property management. • Maintain the company’s financial records by validating transactions, assigning entries correctly, and overseeing postings to journals, ledgers, and supporting accounting files. • Prepare and review expense documentation and variance-related materials, confirming accuracy, policy compliance, and completion of required approvals before submission. • Generate financial reports and analytical summaries covering areas such as cash activity, payables, receivables, and profit and loss to support operational decision-making. • Keep ledgers, reconciliations, and accounting reports current, organized, and accurately summarized for internal review and ongoing financial oversight. • Provide day-to-day guidance and supervision to Accountants and Accounting Coordinators, helping ensure quality, timeliness, and consistency across accounting activities. • Support accounts payable or accounts receivable functions as needed, including billing, cash application, budgeting support, vendor documentation, payroll-related records, and other assigned administrative tasks. • Oversee additional accounting, reporting, and recordkeeping responsibilities as assigned to meet departmental and business needs.
2026-06-11T18:44:10Z

Staff Accountant

Baton Rouge, LA
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support property accounting operations in Baton Rouge, Louisiana. In this role, you will help maintain accurate financial records, complete month-end close activities, and collaborate with property and accounting teams to keep reporting on schedule. This position is well suited for someone who enjoys working with financial data, solving discrepancies, and contributing to a deadline-driven environment. Responsibilities: • Produce monthly financial statements for assigned properties with a strong focus on accuracy and timely completion. • Complete recurring month-end accounting activities by following established close procedures and maintaining required supporting schedules. • Reconcile bank accounts, investigate variances, and prepare documentation that supports account balances and financial reporting. • Record journal entries, including monthly rent-related activity, and ensure each entry is backed by appropriate support. • Review property-level transactions such as tenant charges, cash receipts, and vendor invoices to confirm data has been entered correctly. • Work with Regional Property Managers and property owners to address accounting questions, resolve outstanding items, and finalize reporting packages. • Process payments related to owner distributions, management fees, mortgages, taxes, insurance, and other recurring obligations in a timely manner. • Respond to review comments from senior accounting staff, perform needed reclasses or corrections, and assist with special projects and other accounting duties as assigned.
2026-06-15T14:24:06Z

sr. Accountant

Baton Rouge, LA
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
We are looking for an experienced Sr. Accountant to support core financial operations in Baton Rouge, Louisiana. This role focuses on maintaining accurate records, managing billing and receivables activity, and contributing to budgeting and audit support processes. The ideal candidate brings strong Excel capabilities, a solid foundation in accounting principles, and the ability to work carefully with financial documentation and payment calculations. Responsibilities: • Prepare and issue customer invoices accurately and in a timely manner while resolving billing discrepancies as needed. • Track outstanding accounts and follow up on receivables to help maintain healthy cash flow and accurate account balances. • Develop, update, and support budgeting activities by analyzing financial data and assisting with forecast-related reporting. • Calculate payments using established guidelines and verify supporting details before processing or submission. • Organize and maintain financial records and supporting documentation for client audit requests and internal review needs. • Use advanced Excel functions to analyze accounting data, reconcile information, and create clear financial reports. • Ensure daily accounting work aligns with GAAP standards and company policies for accuracy and compliance.
2026-06-01T20:48:46Z

Accounts Payable Specialist

Metairie, LA
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to support high-volume payables operations for a transport organization in Metairie, Louisiana. This position plays a key role in keeping vendor payments accurate, timely, and fully documented while supporting month-end accounting activities. The ideal candidate brings strong attention to detail, sound accounting knowledge, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities: • Oversee the full accounts payable cycle, from receiving invoices through final payment processing and record retention. • Review vendor invoices for accuracy, align them with purchase orders, assign the correct general ledger coding, and route items for approval. • Enter a high volume of vendor bills into the accounting system while maintaining accuracy and meeting established processing deadlines. • Administer employee expense reimbursements and ensure supporting documentation is complete and compliant with company standards. • Prepare and circulate weekly aging reports to help monitor outstanding obligations and support timely disbursements. • Execute weekly payment runs, including checks and electronic transactions, then upload payment details to the banking platform and maintain organized backup files. • Perform daily cash transfers and reconcile cleared checks and electronic payments to bank activity. • Support month-end close by preparing reconciliations, reviewing accruals, and creating journal entries related to the payables subledger. • Manage annual 1099 distribution, respond to vendor inquiries, assist with audit documentation requests, and provide backup support for accounts receivable activities as needed.
2026-05-26T16:13:47Z

Sr. Accountant

Metairie, LA
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced Sr. Accountant to support core accounting operations and financial reporting for multiple entities in Metairie, Louisiana. This position plays a key role in month-end close activities, statement preparation, account analysis, and regulatory reporting. The ideal candidate brings strong general ledger expertise, sound knowledge of accounting principles, and the ability to manage recurring deadlines with accuracy and consistency. Responsibilities: • Record and post recurring and non-recurring journal entries each month to maintain accurate financial records across assigned entities. • Prepare monthly financial statements and supporting schedules, ensuring results are complete, timely, and ready for internal review. • Review balance sheet activity and perform account analysis to confirm accuracy, resolve discrepancies, and support period-end close. • Complete a variety of reconciliations, including general ledger and bank-related accounts, and investigate outstanding items as needed. • Organize and upload monthly accounting documentation, including work papers, financial reports, and manual entries, into the designated document management system. • Compile workers' compensation reporting data and submit required information for insurance-related coverage and audit support. • Produce quarterly and annual insurance company statements in accordance with reporting deadlines and filing requirements. • Prepare consolidated annual reporting packages and coordinate required submissions for external rating and regulatory organizations. • Assist with additional accounting assignments and ad hoc reporting needs to support the finance team.
2026-06-12T03:03:47Z

Controller

Metairie, LA
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
We are looking for a Controller to lead the accounting and finance function for a credit union in Metairie, Louisiana. This role partners closely with executive leadership to support sound financial management, guide budgeting and investment decisions, and strengthen operational performance. The ideal candidate brings strong technical accounting expertise, confident leadership skills, and the judgment to make well-informed decisions in a fast-paced environment. Responsibilities: • Lead daily accounting and finance operations, ensuring accurate reporting, strong internal controls, and timely completion of core financial activities. • Provide direction and oversight to managers and staff within the department, setting clear expectations and supporting high-quality performance. • Partner with senior leadership to develop the annual budget, evaluate financial results, and assess the impact of business opportunities and contractual commitments. • Monitor organizational financial exposure and implement practical measures to reduce risk and support long-term stability. • Manage investment and liquidity activities in alignment with established policy and organizational objectives, including review of relevant financial information with executive leadership. • Represent the organization in financial matters with external stakeholders such as regulators, industry groups, partner institutions, and members when appropriate. • Oversee employee development within the finance team through coaching, performance evaluations, and ongoing feedback that supports growth. • Delegate responsibility effectively while building bench strength across the department and preparing team members for expanded leadership opportunities.
2026-05-26T15:34:07Z

Sr. Accountant

New Orleans, LA
onsite
Temporary to Hire
29.45 - 34.10 USD / Hourly
We are looking for an experienced Senior Accountant to support core accounting operations for a higher education organization in New Orleans, Louisiana. This contract-to-permanent position is ideal for someone with strong attention to detail who can manage close activities, maintain accurate financial records, and contribute across the full accounting cycle. The role offers the opportunity to work in a collaborative environment while helping ensure timely and reliable financial reporting. Responsibilities: • Prepare and post journal entries to maintain accurate general ledger activity. • Lead key portions of the month-end and year-end close processes to support timely financial reporting. • Perform account reconciliations and investigate variances to ensure balances are complete and accurate. • Reconcile bank accounts regularly and resolve outstanding items in coordination with internal stakeholders. • Assist with full-cycle accounting activities, including recording transactions and supporting financial statement preparation. • Review financial data for accuracy, consistency, and compliance with internal accounting standards. • Support audits and reporting requests by organizing documentation and responding to accounting inquiries.
2026-05-26T21:43:44Z

Web Producer

Metairie, LA
remote
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for a detail-oriented Web Producer to support digital content operations and online campaign execution for a growing organization. This role is ideal for someone who can manage frequent website updates across multiple web properties while keeping content accurate, timely, and aligned with business goals. You will work closely with marketing, eCommerce, product, sales, design, and development teams to launch pages, improve site performance, and maintain a high-quality user experience. This position is based in Metairie, Louisiana and offers the opportunity to contribute to both B2B and B2C web initiatives. Responsibilities: • Publish, update, and maintain website content across multiple digital properties using content management systems such as WordPress, Shopify, Magento, and HubSpot CMS. • Coordinate the rollout of marketing campaigns, promotional pages, and landing pages by partnering with cross-functional teams to ensure deadlines and quality standards are met. • Perform quality checks on web pages to confirm content accuracy, link functionality, formatting consistency, and overall site readiness before and after launch. • Support website optimization efforts by assisting with testing activities, monitoring page performance, and helping implement improvements based on results. • Track and organize website metrics using analytics tools, including Google Analytics 4, and prepare performance insights for internal stakeholders. • Collaborate with developers, designers, marketing partners, and eCommerce teams to turn business needs into effective and well-executed web experiences. • Help manage project workflows and priorities through project management platforms such as Asana, Jira, or Trello to keep updates and launches moving efficiently. • Maintain strong attention to detail while handling a high volume of web requests, ensuring consistency across both B2B and B2C experiences.
2026-05-27T21:58:48Z

Housing Specialist

New Orleans, LA
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented individual to support technology-focused administrative operations for a nonprofit organization in New Orleans, Louisiana. This short-term contract to permanent opportunity is ideal for someone who can coordinate information, communicate effectively with staff and vendors, and keep multiple priorities organized in a fast-paced environment. The person in this role will help strengthen day-to-day IT department activities through strong customer service, documentation, and follow-through. Responsibilities:• Coordinate technology-related purchasing activities by preparing requests, following up with suppliers, monitoring order status, and helping maintain policy compliance.• Provide administrative support for departmental initiatives by organizing records, tracking milestones, and assisting with communication among internal stakeholders and external partners.• Maintain IT-related content on the organization's WordPress site, ensuring updates are accurate, timely, and well presented.• Create, submit, and monitor service tickets while keeping clear records and providing status updates to employees as issues move toward resolution.• Serve as a point of contact between the IT team and agency staff, helping ensure inquiries are handled appropriately and responses are communicated promptly.• Prepare spreadsheets, reports, correspondence, and other business documents using Microsoft Office applications to support departmental operations.• Manage email communication, scheduling needs, and routine administrative coordination to help the department stay organized and responsive.• Assist with phone coverage and information gathering by handling inbound and outbound calls with accuracy and care.
2026-06-16T20:08:44Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to join a team in Baton Rouge, Louisiana in a contract capacity with the potential for a permanent role. This position supports daily office operations by welcoming visitors, coordinating communication, maintaining organized records, and assisting with a wide range of clerical tasks. The ideal candidate is detail-oriented, comfortable handling documentation and correspondence, and able to work effectively with employees, customers, and vendors. Responsibilities:• Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps.• Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized.• Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance.• Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval.• Enter and update customer and vendor details in company systems while ensuring information is complete and accurate.• Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance.• Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed.• Manage office and operational supply inventory by tracking needs and placing orders in a timely manner.• Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence.
2026-06-04T21:38:44Z

Accounts Payable Specialist

Covington, LA
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an Accounts Payable Specialist in Covington, Louisiana to support day-to-day financial operations. This contract position focuses on accurate invoice handling, timely payment processing, and strong attention to detail across accounts payable activities. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment while maintaining high standards of accuracy. Responsibilities:• Review incoming invoices, verify supporting documentation, and prepare items for accurate entry into the payables workflow.• Assign proper general ledger or account codes to invoices to ensure expenses are recorded correctly.• Process vendor payments through ACH transactions and scheduled check runs in accordance with established timelines.• Reconcile payable records, investigate discrepancies, and follow up with internal teams or vendors to resolve issues promptly.• Maintain organized payment documentation and update financial records to support audit readiness and reporting accuracy.• Communicate with vendors regarding payment status, invoice questions, and account-related matters with strong attention to detail.
2026-06-19T19:48:44Z