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2 results for Office Specialist in New Orleans, LA
- Gramercy, LA
- onsite
- Temporary / Contract
- 15 - 17 USD / Hourly
- <p>We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a time-sensitive project in Gramercy, Louisiana. This is a contract position expected to last up to 2 months, making it ideal for someone who can quickly step in and stay focused on meeting deadlines. The person in this role will help keep office workflows organized by managing calls, handling document processing, and completing essential clerical tasks with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide front-desk support while maintaining a detail-focused and organized office environment.</p><p>• Answer incoming calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Scan, file, and organize business documents to support accurate recordkeeping and easy retrieval.</p><p>• Perform routine administrative work such as data entry, document preparation, and general clerical support.</p><p>• Maintain vendor files and ensure records are updated, complete, and properly stored.</p><p>• Assist with office documentation and system-related tasks as needed to help complete a high-priority project on schedule.</p><p>• Use SAP and other office systems to enter, track, and manage information accurately.</p>
- 2026-06-19T00:00:00Z
- Mandeville, LA
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly.<br><br>Responsibilities:<br>• Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments.<br>• Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance.<br>• Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy.<br>• Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs.<br>• Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change.<br>• Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems.<br>• Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule.<br>• Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation.<br>• Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers.<br>• Handle research assignments, personal tasks, and ad hoc projects that improve the executive’s overall efficiency and day-to-day effectiveness.
- 2026-06-12T00:00:00Z