<p>We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues effectively.</p><p>• Manage daily administrative tasks, including scheduling and correspondence.</p><p>• Organize and maintain the reception area to ensure a clean and functional workspace.</p><p>• Assist with showroom operations, including facilitating client interactions and supporting sales staff.</p><p>• Utilize Microsoft Word and other tools to create and manage documents as needed.</p><p>• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.</p><p>• Collaborate with team members to ensure smooth operations and address any challenges proactively.</p>
<p>We are looking for a skilled and personable Medical Receptionist to join our team in Baton Rouge, Louisiana. In this short-term contract to permanent position, you will play a vital role in ensuring smooth operations at the front desk, assisting patients with scheduling, and maintaining a welcoming environment. This part-time role may require availability on some Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients and visitors warmly upon arrival, ensuring a detail-oriented and friendly first impression.</p><p>• Coordinate patient scheduling efficiently, managing appointments and resolving conflicts when necessary.</p><p>• Handle patient check-in and check-out processes with accuracy and attention to detail.</p><p>• Maintain and update patient records, ensuring confidentiality and compliance with medical office standards.</p><p>• Answer phone calls, respond to inquiries, and direct calls to appropriate personnel.</p><p>• Assist with basic administrative tasks, such as filing, scanning, and data entry.</p><p>• Communicate effectively with medical staff to support smooth office operations.</p><p>• Ensure the front desk area remains organized and presentable at all times.</p><p>• Provide information on office policies and procedures to patients and visitors.</p><p>• Address patient concerns promptly and with attention to detail, escalating issues when required.</p>
<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
<p>We are looking for a meticulous and motivated Administrative Assistant to join a growing company in Metairie, Louisiana. This short-term contract position offers an opportunity to contribute to a thriving team by performing essential administrative and office support tasks. Ideal candidates are highly organized and proficient in Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming sales calls and provide attentive customer service.</p><p>• Assist in generating new leads to support business growth.</p><p>• Coordinate and schedule meetings effectively for the team.</p><p>• Provide support for marketing campaigns and activities.</p><p>• Maintain accurate records and documentation within the organization.</p><p>• Prepare engaging presentations and materials to support team objectives.</p><p>• Track and monitor the progress of sales and marketing initiatives.</p><p>• Collaborate on creating high-quality proposals and RFPs to win new business.</p><p>• Perform order entry and generate inventory reports as required.</p><p>• Deliver general clerical support to ensure smooth office operations.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.</p><p>• Draft and circulate meeting minutes for approval by Board and Committee members.</p><p>• Prepare business correspondence, memorandums, reports, and forms with attention to detail.</p><p>• Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.</p><p>• Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.</p><p>• Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.</p><p>• Coordinate travel, meetings, and appointments for Finance and IT department staff as required.</p><p>• Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.</p><p>• Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.</p><p>• Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately.</p><p><br></p><p>For consideration, please contact Mary Wood @ Robert Half 504-383-0743</p>
