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38 results for Department Assistant Receptionist in New Hyde Park, NY

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a busy office in Morris Plains, New Jersey. This is a Contract position for someone who can manage a high-volume phone line, coordinate office communications, and keep essential administrative processes organized. The ideal candidate is comfortable handling multiple priorities, supporting several departments, and using Microsoft Office tools, especially Word, Excel, and Outlook, to maintain accuracy and efficiency. Responsibilities:• Serve as the first point of contact for incoming calls, direct callers to the appropriate team members, and manage a multi-extension phone system with professionalism.• Welcome and assist visitors while providing dependable front-desk coverage for executives and teams across property management, accounting, and construction functions.• Coordinate meeting support by arranging catering when needed and maintaining shared Outlook calendars in partnership with other administrative staff.• Order, distribute, and monitor office, pantry, and kitchen supplies for the main office and multiple related properties, ensuring common areas remain stocked.• Process incoming mail and overnight deliveries by sorting, logging, and routing items to the correct departments, and prepare outgoing packages and mail for other offices.• Scan, print, organize, and file utility bills by property and service type, then distribute related records and tenant invoice documents to accounting and property management teams.• Enter and maintain tracking information in Excel spreadsheets, review historical billing data for irregularities, and report discrepancies to the appropriate stakeholders.• Prepare budget support files in Excel, update linked worksheets, and enter monthly expense information by general ledger category for annual property budget activities.• Provide administrative support on special projects, including updating broker lists, assisting with proposal materials, maintaining check documentation and file labels, and supporting contract, bid comparison, postage, and records tasks as assigned.• Assist with department reporting and data entry activities, including invoice tracking, contract documentation, purchase order support, and risk management-related system input when needed.
2026-05-19T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on schedule. The role combines detail-oriented guest-facing responsibilities with hands-on office support to help the workplace run smoothly. Responsibilities: • Welcome visitors, manage the front desk, and ensure each guest has a detail-oriented and positive arrival experience. • Handle incoming calls through a multi-line phone system, direct inquiries accurately, and relay messages in a timely manner. • Maintain shared spaces such as conference rooms by straightening them after meetings and preparing them for the next use. • Monitor office inventory, place orders for supplies, and restock essential items to support daily operations. • Coordinate travel arrangements and assist with routine scheduling or administrative requests from the team. • Provide general office support by organizing materials, assisting with light clerical tasks, and helping maintain an orderly workspace.
2026-05-20T00:00:00Z

Receptionist

Stamford, CT
onsite
Temporary / Contract
18 - 22 USD / Hourly
Are you friendly, polished, and highly organized? We’re looking for a professional Receptionist for contract and contract-to-hire opportunities with respected companies.This role is ideal for someone who enjoys being the first point of contact, creating a welcoming environment, and keeping daily front office operations running smoothly. Key Responsibilities:<ul><li>Welcome visitors and provide a professional first impression</li><li>Answer, screen, and route incoming calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle mail, packages, and office correspondence</li><li>Support scheduling, meeting coordination, and general administrative tasks</li><li>Assist with data entry, filing, and other clerical duties as needed</li></ul>Why Apply?<ul><li>Flexible contract and contract-to-hire opportunities</li><li>Gain experience with reputable organizations</li><li>Opportunity to grow into a long-term position</li></ul>Apply today to learn more about current receptionist openings.
2026-05-19T00:00:00Z

Receptionist

Garden City, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations . This long-term contract position is ideal for someone who enjoys creating a welcoming experience, handling communications efficiently, and keeping administrative activities organized. The role requires strong attention to detail, excellent interpersonal communication, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Welcome visitors warmly, direct them appropriately, and maintain a welcoming and detail-oriented front-office presence.• Manage a multi-line phone system by answering incoming calls promptly, routing inquiries, and taking accurate messages when needed.• Coordinate calendars and arrange appointments to help maintain smooth daily scheduling for the office.• Prepare, update, and enter information into internal records with a high level of accuracy and timeliness.• Handle email communications efficiently, ensuring messages are directed and responded to in a timely manner.• Organize and maintain digital and physical filing systems so documents remain easy to access and up to date.• Support routine administrative tasks using Microsoft Word, Excel, and Outlook to assist with office operations.• Provide courteous customer service to clients, guests, and team members while addressing general questions and requests.
2026-05-19T00:00:00Z

Receptionist

Whippany, NJ
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Receptionist to serve as the first point of contact for visitors, callers, and team members at our Cedar Knolls, New Jersey location. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office environment while keeping daily front desk operations running smoothly. The role supports a food and food processing business through a blend of customer-facing service and administrative coordination. Responsibilities:• Welcome guests, employees, and business partners with a courteous approach and direct them appropriately upon arrival.• Oversee daily front desk activities and keep the reception space neat, presentable, and ready for visitors.• Answer and route incoming calls through a multi-line phone system while providing accurate information and timely message handling.• Coordinate mail distribution, package handling, and delivery intake to support efficient office operations.• Arrange meetings, manage appointment calendars, and reserve conference rooms based on business needs.• Complete administrative support tasks such as entering data, organizing files, scanning records, and maintaining documentation.• Prepare and format routine correspondence, reports, and other office materials as requested by internal teams.• Track inventory for office materials and place supply orders to help maintain uninterrupted day-to-day workflow.• Follow visitor check-in practices and office access procedures to support a secure and well-managed workplace.
2026-05-19T00:00:00Z

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a detail-oriented Receptionist to provide front desk support for a contract position in East Hanover, New Jersey. This opportunity is ideal for someone who is comfortable managing incoming calls, welcoming visitors, and maintaining a welcoming front office presence. The role will also provide reception coverage during a company event and support daily administrative communication needs. Responsibilities:• Manage the front desk area and serve as the first point of contact for visitors, guests, and callers.• Answer and direct incoming calls using a multi-line phone system with accuracy and courtesy.• Provide on-site reception coverage during scheduled company events, including a company event.• Greet individuals arriving at the office and ensure they are assisted promptly and courteously.• Maintain an organized reception area to support a welcoming and efficient environment.• Relay messages and route inquiries to the appropriate departments or team members efficiently.
2026-05-20T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18.34 - 21.2 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support front-desk operations for a Contract position based in New York, New York. This role is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping daily office activity organized. The successful candidate will serve as a key point of contact for visitors and callers while helping ensure smooth administrative support throughout the day. Responsibilities: • Welcome guests and direct them appropriately, creating a positive and welcoming first impression for the office. • Manage a multi-line phone system by answering, screening, and routing incoming calls efficiently and courteously. • Handle front-desk coverage during scheduled part-time hours and maintain an organized reception area. • Respond to general inquiries from callers and visitors, providing accurate information or forwarding requests to the right team members. • Monitor daily reception activities to help maintain smooth communication flow across the office. • Support basic administrative tasks associated with front-desk operations as needed. • Maintain a courteous and organized approach when handling a high volume of inbound calls and visitor interactions.
2026-05-19T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced Receptionist to support a busy legal office on a contract assignment running from 6/15 to 6/25. This position serves as the first point of contact for clients and visitors, balancing front-desk coverage with high-volume phone support and daily administrative coordination. The ideal candidate brings prior reception experience, preferably in a law firm setting, and is comfortable managing appointments, handling routine office tasks, and maintaining a consistent client experience throughout the workday. Responsibilities:• Manage a busy front desk environment by welcoming visitors, directing inquiries, and creating a positive first impression for the office.• Handle frequent incoming calls through a multi-line phone system, route messages accurately, and connect callers to the appropriate contacts.• Coordinate and confirm appointments using an electronic calendar while helping maintain an organized daily schedule.• Provide administrative support by preparing copies, assisting with document handling, and completing general clerical tasks as needed.• Monitor communications and basic records with strong attention to detail to support smooth day-to-day office operations.• Assist with email and data entry tasks to keep information current and accessible for the team.
2026-05-19T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-05-21T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations in New York, New York. This Long-term Contract position is ideal for someone who takes pride in staying organized, providing helpful customer service, and handling physical tasks in a fast-paced office setting. The person in this role will help keep internal deliveries moving efficiently by sorting incoming items, distributing materials across departments, and supporting general office service needs. Responsibilities: • Receive incoming mail and packages, organize items by destination, and ensure timely delivery throughout the office • Prepare outbound mail and shipments by checking labels, applying postage, and coordinating carrier pickups • Review returned or misdirected items, correct routing issues, and maintain accurate handling of registered or tracked mail • Move mail bins, packages, and supply items to departments while using floor plans to navigate the building efficiently • Support shipping and receiving activities, including weighing parcels and processing courier deliveries through common tracking systems • Assist with office service tasks such as stocking mail and copy areas, setting up meeting spaces, and providing light reception coverage when needed • Help maintain a clean and orderly mailroom by disposing of unnecessary materials and keeping supplies properly organized • Lift and transport heavier items safely and assist with unloading deliveries as part of daily distribution activities
2026-05-21T00:00:00Z

Medical Receptionist

Hackensack, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations for a healthcare organization near Hackensack, New Jersey. This Contract to permanent opportunity is ideal for someone who creates a welcoming patient experience while keeping scheduling and registration activities organized and accurate. The person in this role will serve as an important first point of contact for patients and visitors, helping the office run smoothly through attentive communication and dependable administrative support. Responsibilities:• Welcome patients, visitors, and clients with a courteous and attentive approach while guiding them to the appropriate staff member or department.• Manage front-desk check-in activities and gather required information to ensure each visit begins efficiently.• Help patients complete intake, registration, and insurance-related paperwork with accuracy and attention to detail.• Answer incoming phone calls, respond to routine questions, and route calls to the correct team members when further assistance is needed.• Schedule appointments and confirm key details such as updated contact information, registration changes, or new patient status.• Explain what documents or information patients should bring to their visit so they are prepared at the time of arrival.• Maintain organized patient-facing administrative processes that support smooth office flow and timely service.• Communicate clearly with clinical and administrative teams to support patient access and front office coordination.
2026-05-20T00:00:00Z

Medical Receptionist

Jersey City, NJ
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
We are looking for a bilingual Spanish Medical Receptionist to support a busy clinical office in Jersey City, New Jersey. This position serves as a central point of coordination for front-desk operations while providing close administrative assistance to the physician in a hands-on practice setting. The ideal candidate is organized, responsive, and comfortable managing patient-facing tasks alongside insurance and scheduling responsibilities in a high-volume environment. Responsibilities:• Welcome patients, manage front-desk activity, and maintain an efficient check-in and check-out process throughout a high-volume day.• Provide dedicated administrative support to the physician, helping coordinate daily priorities and keeping office operations running smoothly.• Handle appointment scheduling and calendar updates using the practice's scheduling platform.• Review insurance coverage details and confirm benefits before patient visits to help prevent delays in care.• Obtain pre-authorizations for procedures, services, or treatments as needed and follow up on outstanding requests.• Enter, update, and maintain accurate patient information within the electronic medical record system.• Communicate with patients, insurance representatives, and internal staff to resolve routine administrative and coverage-related questions.• Assist with office workflow using systems such as Practice Fusion and Thrive to support documentation and scheduling needs.
2026-05-18T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a Front Desk Coordinator with relevant experience to support a short term coverage for front office operations for a service organization in Stamford, Connecticut. This Contract position will serve as the first point of contact for visitors and callers, helping create an organized and welcoming environment. The ideal candidate is dependable, detail-oriented, and comfortable managing reception activities while keeping the front desk running smoothly. Responsibilities:• Welcome guests and direct them appropriately while maintaining a detail-oriented and courteous front desk presence.• Answer incoming calls, respond to routine inquiries, and route messages to the correct team members in a timely manner.• Coordinate day-to-day reception activities to ensure the lobby and common areas remain organized and presentable.• Provide general administrative support to staff, including handling routine filing, and office coordination tasks.
2026-05-14T00:00:00Z

Front Desk Coordinator

Riverside, CT
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for a Front Desk Coordinator to join our team. This is a Contract to permanent position, ideal for someone passionate about delivering exceptional guest experiences in a high-end hospitality environment. The role involves ensuring seamless interactions with guests, from their arrival to departure, while maintaining a detail-oriented and welcoming demeanor. Responsibilities:• Provide exceptional hospitality by managing all guest interactions with care and attention to detail.• Oversee the entire guest experience, including accurate reservations, welcoming arrivals, offering local recommendations, and ensuring a smooth departure.• Inform guests about on-site amenities, escort them to their rooms, and explain relevant details in a tech-forward environment.• Address and resolve guest complaints promptly, ensuring satisfaction.• Communicate effectively with guests to understand their needs and personalize their experience.• Anticipate and enhance guest expectations through proactive service.• Support management with personalized amenities, gifts, and notes for guests.• Build brand awareness through local networking efforts to strengthen the organization's positive image.• Act as a concierge in a luxury hotel setting, offering tailored recommendations and assistance.• Assist long-term guests in acclimating to the local area and suggest activities to enrich their stay.
2026-05-21T00:00:00Z

Front Desk Coordinator

Stamford, CT
onsite
Temporary / Contract
18 - 20 USD / Hourly
Now Hiring: Front Desk & Reception ProfessionalsWe’re seeking polished, professional, and customer-focused Front Desk Coordinators and Receptionists for contract and contract-to-hire opportunities with great companies.In these roles, you’ll help create a welcoming first impression while keeping front office operations organized and running smoothly.Key Responsibilities:<ul><li>Greet visitors and provide a professional, friendly first impression</li><li>Answer and direct incoming calls</li><li>Manage front desk coverage and visitor check-in</li><li>Handle scheduling, calendars, and meeting coordination</li><li>Perform administrative support such as filing, data entry, and correspondence</li><li>Maintain an organized reception and lobby area</li></ul>Why Apply?<ul><li>Flexible contract and contract-to-hire opportunities</li><li>Exposure to reputable companies and professional environments</li><li>Potential for long-term career growth</li></ul>
2026-05-14T00:00:00Z

General Office Clerk

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support legal administrative operations near Hackensack, NJ. This Long-term Contract position focuses on handling high-volume document processing, maintaining accurate case files, and ensuring materials are prepared for timely submission. The ideal candidate is organized, dependable, and comfortable working with both paper and digital records in a legal environment. Responsibilities:• Manage the reproduction, digitization, and arrangement of legal paperwork to keep records accessible and complete.• Maintain case-related files by updating, sorting, and storing both physical documents and electronic records accurately.• Prepare legal forms and supporting materials for submission through electronic filing platforms while following established procedures.• Enter and verify document details in internal tracking systems to support accurate recordkeeping and retrieval.• Assist with back-office administrative tasks that help attorneys and legal staff keep daily operations running smoothly.• Review incoming and outgoing documents for completeness, proper labeling, and correct placement within case files.
2026-05-15T00:00:00Z

General Office Clerk

Brooklyn, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable General Office Clerk to support daily administrative and records-related activities for a non-profit organization in Brooklyn, New York. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable handling physical files and general office tasks. The ideal candidate will help maintain an orderly workspace, ensure documents are stored accurately, and provide dependable clerical support to the team. Responsibilities: • Organize, label, and store paper records, folders, and file boxes so documents can be retrieved quickly and accurately. • Maintain filing systems by sorting incoming paperwork and placing materials in the correct locations according to established procedures. • Retrieve requested records for staff members and return documents to their proper place after use. • Assist with general clerical work such as copying, scanning, data entry, and preparing documents for distribution or storage. • Monitor file storage areas to keep materials neat, accessible, and in good condition. • Support office operations by handling routine administrative tasks and responding promptly to document-related requests.
2026-05-21T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-20T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

Roseland, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-04-30T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-20T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
21.375 - 27 USD / Hourly
We are looking for an Administrative Assistant to support the Office of Academic Advising in Newark, New Jersey within a higher education environment. This Long-term Contract position will play an important part in keeping advising services organized, responsive, and student-centered while providing part-time operational support. The role is ideal for someone who can quickly learn institutional processes, manage administrative priorities with minimal direction, and contribute to efficient office operations. Responsibilities: • Support daily academic advising operations by responding to student questions, coordinating routine service requests, and helping maintain a consistent level of support. • Manage administrative activities related to registration, student records, and advising follow-up to keep workflows accurate and timely. • Provide dependable office coverage that allows key internal staff to focus on project-related planning and consultation activities. • Use student information systems such as Banner, DegreeWorks, and related office tools to review records, monitor progress, and address immediate issues. • Document existing advising procedures and relay practical workflow details to help capture current operational practices. • Recognize unusual student cases or nonstandard processes encountered in daily work and communicate them to the appropriate stakeholders. • Perform data entry, maintain organized records, and handle general office support tasks that contribute to smooth departmental operations. • Assist with inbound communications, front-desk style support, and other administrative duties as needed in a student-facing office setting.
2026-05-14T00:00:00Z