<p>We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed agendas, reports, and presentations to support leadership and team meetings.</p><p>• Handle expense reports by tracking and reconciling costs accurately.</p><p>• Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.</p><p>• Manage office operations, including ordering supplies and overseeing vendor relationships.</p><p>• Greet and assist visitors, acting as a reliable liaison for guests and vendors.</p><p>• Plan and coordinate meetings, including logistics, scheduling, and material preparation.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Utilize Microsoft Excel and Outlook to support administrative and operational needs.</p>
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
<p>A family-owned business in Bourne, MA is looking to hire an Administrative Assistant/Customer Service Associate to join their team on a fulltime basis. This company specializes in commercial and residential glass/window installation, servicing customers throughout MA and the Islands. This person will be responsible for general administrative tasks and office support at their office in Bourne, MA, with a focus on helping business owners maintain exceptional relationships with customers, team and suppliers.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients via phone, email and in person</p><p>• Build sustainable relationships and trust with customer accounts through open and interactive communication</p><p>• Assist customers with inquiries, concerns, and requests in a professional and timely manner</p><p>• Provide accurate, valid and complete information by using the right methods/tools</p><p>• Handle and resolve customer complaints or issues with empathy and patience</p><p>• Schedule glass installation and service appointments efficiently and timely</p>
We are looking for a meticulous and proactive Executive Administrator to provide comprehensive support to our Executive Leadership Team. This multifaceted role involves responsibilities across executive assistance, office management, and HR/accounting functions. If you thrive in a dynamic environment and excel at organization, this position offers opportunities for growth.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Coordinate and prepare materials for meetings, ensuring all documentation is accurate and ready.<br>• Take detailed meeting minutes and follow up on action items to ensure timely completion.<br>• Organize company events and activities, handling logistics and communication to ensure successful execution.<br>• Handle administrative tasks such as drafting correspondence, creating presentations, and managing office supplies.<br>• Support HR and accounting functions, including onboarding processes and basic financial tasks.<br>• Maintain accurate records and documentation to ensure compliance and organization.<br>• Act as a liaison between the Executive Leadership Team and other departments, fostering effective communication.<br>• Develop and implement office management procedures to enhance efficiency and productivity.<br>• Assist in special projects as needed, demonstrating flexibility and problem-solving skills.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>*EXECUTIVE ASSISTANT - Our client is seeking an Executive Assistant for its Boston office to provide critical administrative support to the firm’s CEO, Managing Director, and Client Development team in alignment with its mission to improve public education. Key responsibilities include managing executive schedules, coordinating meetings (both in-person and virtual), arranging travel logistics, and preparing meeting materials like PowerPoint decks. The role also involves maintaining client materials, providing administrative support for the Partnerships and Client Development team, assisting with company-wide initiatives, and performing additional duties as assigned. Strong organizational and communication skills are essential for success in this position. ((Boston))</p>
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a detail-oriented and compassionate<strong> Family Law Legal Assistant</strong> to join our family law practice in Boston, MA. This role involves providing comprehensive administrative and clerical support to attorneys, ensuring seamless case management and efficient office operations. The ideal candidate will have a strong background in family law, excellent organizational skills, and the ability to handle sensitive information with professionalism. <strong>Fulltime in the office 5 days a week.</strong></p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain client files, including both physical and digital records, ensuring accuracy and accessibility.</p><p>• Manage case calendars, tracking important deadlines and coordinating court appearances, consultations, and meetings.</p><p>• Draft, review, and proofread legal documents such as pleadings, motions, and correspondence to ensure precision and compliance.</p><p>• File legal documents with the court and serve them to opposing counsel or involved parties as required.</p><p>• Liaise with court clerks and other legal professionals to confirm schedules, filings, and case details.</p><p>• Utilize legal software and case management systems to streamline processes and maintain accurate case information.</p><p>• Provide administrative support, including scheduling appointments, managing communications, and organizing office tasks.</p><p>• Conduct basic legal research to assist attorneys in case preparation and strategy.</p><p>• Ensure strict confidentiality when handling sensitive client information and legal matters.</p>
<p><strong>Robert Half Permanent Placemen</strong>t is seeking an experienced<strong> Legal Assistant</strong> to support a busy <strong>family law practice in Boston</strong>. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting attorneys in all aspects of case management and administrative operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage attorney calendars, including court dates, meetings, and travel.</li><li>Draft, proofread, and format legal documents and correspondence.</li><li>Prepare pleadings, motions, and e-filings in compliance with court procedures.</li><li>Maintain and organize case files, both electronic and physical.</li><li>Assist with billing, time entry, and client inquiries.</li><li>Provide backup support to other legal administrative staff as needed.</li></ul>
<p>Join a dynamic investment management team supporting financial reporting operations for a well known Corporation. This short-term contract opportunity is ideal for recent graduates or current students seeking hands-on experience in finance and accounting.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist in inputting financial statements, including year-to-date Income Statements and Balance Sheets</li><li>Support Financial Reporting Analysts during audit season</li><li>Ensure accuracy and timeliness in data entry and documentation</li></ul>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
We are looking for a dedicated Executive Administrator to support the daily operations and strategic initiatives of our organization in Boston, Massachusetts. This role serves as a vital link between the executive team and various stakeholders, requiring a proactive, detail-oriented, and highly organized individual. The ideal candidate will excel in administrative tasks, communication, and technical proficiency while maintaining the confidentiality essential to this position.<br><br>Responsibilities:<br>• Manage and coordinate the executive’s calendar, ensuring efficient scheduling and prioritization of meetings and events.<br>• Prepare detailed materials and presentations for meetings, including Board and committee sessions.<br>• Act as the primary liaison between the executive team and internal or external stakeholders, fostering effective communication.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Support strategic initiatives by organizing and tracking key projects and deadlines.<br>• Maintain confidentiality in handling sensitive information and documents.<br>• Assist in developing and delivering Board presentations and other high-level communications.<br>• Ensure seamless execution of administrative processes to enhance organizational productivity.<br>• Serve as a resource for the executive team in resolving complex scheduling or logistical challenges.
<p>We have partnered with a burgeoning private equity-backed services firm that is currently seeking an energetic and ambitious Assistant Controller with 8+ years of experience in finance and accounting. This role will be reporting directly to the Controller and will be instrumental in supporting their company's continued growth and expansion. They are working on a hybrid office schedule, 3 days in office and this role compensates $140 - 160K + bonus. Please message me on linkedin or email me directly a john.holtman@roberthalf</p><p><br></p><p>Responsibilities:</p><p>1. Participate and assist with the month-end closing process.</p><p>2. Responsible for maintaining the general ledger, ensuring accuracy and timeliness.</p><p>3. Prepare, review, and analyze Profit & Loss statements on a monthly basis.</p><p>4. Carry out financial consolidations across various business units.</p><p>5. Review and manage company contracts, providing accounting insights where necessary.</p><p>6. Interface with external auditors for the annual audit process.</p><p>7. Foster clear communication and strong relationships with internal and external stakeholders.</p><p>8. Play an integral part in financial analysis and forecasting exercises.</p><p><br></p>
We are looking for an Office Services Associate to join our team on a Contract basis in Boston, Massachusetts. This role involves handling various office services tasks, including mail sorting, package delivery, and pantry restocking, while maintaining a high level of professionalism and organization. The ideal candidate will be self-sufficient, detail-oriented, and capable of working independently in a corporate environment.<br><br>Responsibilities:<br>• Sort and distribute incoming mail and packages efficiently.<br>• Restock and maintain office pantry supplies to ensure availability.<br>• Assist with room setups and furniture arrangements, including moving tables and chairs.<br>• Log packages accurately using tracking systems, such as Pitney Bowes machines.<br>• Handle sensitive and confidential documents securely.<br>• Communicate effectively with managers, clients, and drivers to address job-related issues or deadlines.<br>• Perform general office cleaning and maintenance tasks as needed.<br>• Take initiative to ask questions and clarify tasks to ensure accuracy in completing assignments.<br>• Provide support for additional projects as assigned by the manager.<br>• Manage tasks independently while adhering to company policies and standards.
