<p><strong>About the Company:</strong></p><p> Our client, a well-established manufacturing company, is seeking a detail-oriented Data Entry Clerk to support their operations team. This organization is known for its commitment to quality, efficiency, and continuous improvement, and is looking for someone who can contribute to accurate data management in a fast-paced environment.</p><p><strong>Position Overview:</strong></p><p> The Data Entry Clerk will be responsible for accurately entering, updating, and maintaining critical data across multiple systems. This role plays an essential part in supporting production, inventory, and logistics functions by ensuring data integrity and timely processing.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and update high volumes of data into internal systems with a high level of accuracy</li><li>Maintain and verify records related to inventory, production schedules, shipping, and purchase orders</li><li>Review data for errors or discrepancies and resolve issues in a timely manner</li><li>Assist with document management, including scanning, filing, and organizing records</li><li>Collaborate with operations, warehouse, and procurement teams to ensure data accuracy</li><li>Generate basic reports and support data audits as needed</li><li>Follow established procedures to ensure compliance with company standards and policies</li><li>Support additional administrative tasks as assigned</li></ul><p><br></p>
<p>A growing organization is seeking a <strong>Payroll Clerk</strong> to support payroll processing, employee compensation tracking, and payroll data management. This role is ideal for candidates with experience in <strong>payroll administration, timekeeping systems, and payroll compliance</strong> who are looking to grow within the accounting or HR field. The Payroll Clerk will assist with payroll preparation, data validation, and reporting while ensuring that payroll information is accurate, timely, and compliant with company policies and regulations.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Assist with <strong>payroll processing, data entry, and timekeeping verification</strong></li><li>Review employee hours, wages, and deductions for <strong>accuracy and compliance</strong></li><li>Maintain payroll records, reports, and <strong>employee compensation data</strong></li><li>Support <strong>payroll reconciliations and reporting processes</strong></li><li>Respond to employee inquiries regarding <strong>payroll, timekeeping, and deductions</strong></li><li>Assist with <strong>tax documentation and payroll compliance requirements</strong></li><li>Support <strong>month-end and year-end payroll activities</strong></li></ul>
<p>Bioscience is a fast-evolving space — where research, funding, and operations must stay tightly aligned.</p><p><br></p><p>A biotech company in San Diego is hiring a <strong>Junior Financial Analyst</strong> to support budgeting, reporting, and operational tracking across research teams. This is a great opportunity for someone early in their finance career who wants to learn how financial data supports scientific progress. This role works closely with both finance and lab operations, helping ensure that projects stay organized, funded, and on track. The ideal candidate is analytical, curious, and comfortable working with data in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with budgeting and expense tracking for research teams</li><li>Maintain spreadsheets and financial tracking tools</li><li>Support monthly reporting and variance analysis</li><li>Help track project costs and operational spend</li><li>Coordinate with internal teams on financial updates</li><li>Assist with data entry, reconciliations, and documentation</li><li>Prepare basic reports for leadership review</li><li>Support ad hoc financial and operational projects</li></ul>
<p><strong>ob Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>HR Administrator</strong> to support our client’s HR team within a fast-paced hospitality environment. This role is ideal for someone who enjoys behind-the-scenes coordination, thrives on organization, and takes pride in delivering a high level of administrative and customer service support.</p><p>The HR Administrator will play a critical role in maintaining HR operations, supporting recruiting efforts, and ensuring accurate employee data and documentation. This position requires a high level of professionalism, discretion, and the ability to manage multiple priorities efficiently.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to the HR team, including document management, reporting, and process coordination</li><li>Maintain and update employee records in HRIS, ensuring accuracy and compliance</li><li>Assist with recruiting coordination, including scheduling interviews, managing candidate communications, and supporting job postings</li><li>Support onboarding processes, including new hire paperwork, background checks, and orientation logistics</li><li>Prepare HR-related documents such as offer letters, employment verifications, and internal communications</li><li>Track and manage employee data related to attendance, timekeeping, and personnel changes</li><li>Assist with benefits administration, enrollment tracking, and employee inquiries</li><li>Support payroll processing by ensuring accurate and timely submission of employee information</li><li>Respond to employee requests and provide general HR support with a strong customer service focus</li><li>Ensure compliance with company policies, procedures, and applicable labor laws </li></ul><p><br></p>
<p>Our company is searching for a skilled Front Desk Coordinator to be the welcoming face of our office and maintain efficient front office operations. This role is perfect for individuals who thrive in a fast-paced environment and have outstanding communication and organizational abilities.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and friendly manner.</li><li>Manage incoming calls, direct inquiries, and handle mail and deliveries.</li><li>Schedule appointments and maintain meeting room calendars.</li><li>Perform office administrative duties such as data entry, filing, and document management.</li><li>Keep the front desk and reception area clean, organized, and presentable.</li><li>Assist with onboarding tasks and support other departments as needed.</li><li>Monitor and order office supplies.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p> Robert Half is seeking a compassionate and detail-oriented Receptionist on behalf of our client, a mission-driven nonprofit organization. This individual will serve as the first point of contact for clients, community members, and partners, playing a key role in creating a welcoming and supportive environment while ensuring smooth front office operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, visitors, and community members with professionalism, empathy, and respect</li><li>Answer and direct incoming phone calls, emails, and inquiries in a timely manner</li><li>Provide general information about programs, services, and resources offered by the organization</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Manage incoming and outgoing mail, deliveries, and office supplies</li><li>Assist with scheduling appointments, meetings, and use of shared spaces</li><li>Perform administrative tasks including data entry, filing, and document preparation</li><li>Support client intake processes and maintain accurate records while ensuring confidentiality</li><li>Collaborate with program staff to ensure client needs are addressed efficiently</li><li>Assist with special events, outreach efforts, and other administrative projects as needed</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p> Robert Half is seeking a professional and highly organized Front Desk Coordinator on behalf of our client, a fast-paced and growing construction company. This individual will serve as the first point of contact for visitors, vendors, and clients while providing critical administrative support to ensure smooth day-to-day office operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Manage front desk operations, including maintaining a clean and organized reception area</li><li>Coordinate mail distribution, deliveries, and outgoing shipments</li><li>Support scheduling for meetings, conference rooms, and team calendars</li><li>Assist with administrative tasks such as data entry, filing, document preparation, and reporting</li><li>Order and maintain office and job site supplies</li><li>Liaise with internal teams, including project managers and field staff, to support daily operations</li><li>Assist with onboarding paperwork and general HR-related administrative tasks as needed</li><li>Handle ad hoc projects and provide general office support to leadership</li></ul><p><br></p>
<p><strong>About the Organization:</strong></p><p>Our client is a mission-driven nonprofit dedicated and they are seeking a compassionate and detail-oriented <strong>Customer Support Specialist</strong> to join their team and help provide exceptional support to their clients, partners, and community members.</p><p><strong>Role Overview:</strong></p><p>The Customer Support Specialist will serve as the first point of contact for individuals seeking assistance, information, or resources. This role requires excellent communication skills, empathy, and a commitment to helping others. The ideal candidate will thrive in a fast-paced environment while maintaining professionalism and a client-focused approach.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond promptly to inquiries via phone, email, and other communication channels.</li><li>Provide accurate information about the organization’s programs, services, and resources.</li><li>Maintain detailed records of interactions and client requests in internal systems.</li><li>Collaborate with internal teams to resolve issues efficiently and ensure a positive client experience.</li><li>Assist with data entry and reporting to support organizational tracking and performance metrics.</li><li>Identify opportunities to improve customer service processes and suggest enhancements.</li></ul>
<p>We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support daily office operations within the education/non-profit industry. This role is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while managing multiple priorities. This is a contract opportunity running from April-August.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Manage calendars, appointments, and meeting coordination</li><li>Respond to emails, phone calls, and internal communications in a timely and professional manner</li><li>Maintain and organize digital and physical records</li><li>Assist with document preparation, reporting, and correspondence</li><li>Support team members with special projects and operational tasks</li><li>Order office supplies and manage inventory as needed</li><li>Ensure accuracy and confidentiality of sensitive information</li></ul><p><br></p>
We are looking for a detail-oriented Payroll Specialist to manage payroll processes and ensure compliance with federal, state, and project-specific labor regulations. This role requires expertise in certified payroll reporting, timekeeping accuracy, and regulatory compliance, with a focus on public works and prevailing wage projects. This is a Contract position based in San Diego, California.<br><br>Responsibilities:<br>• Accurately process and verify weekly employee timecards to ensure completeness and compliance.<br>• Collaborate with field staff and supervisors to address and resolve discrepancies in time reporting.<br>• Prepare and submit certified payroll reports in line with prevailing wage requirements using platforms like LCPtracker and eComply.<br>• Perform manual certified payroll reporting when necessary and ensure proper classification of workers and wages.<br>• Track and report compliance with federal and state prevailing wage laws, including the Davis-Bacon Act and California labor regulations.<br>• Maintain organized and audit-ready payroll records in adherence to company and regulatory standards.<br>• Compile and submit monthly reports for Owner Controlled Insurance Programs () and project-specific labor compliance.<br>• Monitor and document workforce eligibility and compliance status for Skilled and Trained Workforce and Section 3 requirements.<br>• Respond to internal and external audit requests and ensure all payroll documentation is accurately stored.<br>• Coordinate with project managers and insurance administrators to address project-specific labor compliance needs.
<p>Our client is a mission-driven nonprofit organization, focused on creating a positive impact in the community. They are seeking a friendly and professional Receptionist to serve as the welcoming face and voice of the organization. This is a great opportunity for someone who is passionate about helping others and thrives in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist all visitors, clients, and stakeholders with warmth and professionalism</li><li>Answer and direct incoming calls and emails, ensuring timely and accurate communication</li><li>Manage the front desk area, maintain a clean and organized reception space, and monitor guest check-in and security procedures</li><li>Support office operations, including scheduling meetings, managing calendars, and coordinating conference rooms</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as needed</li><li>Provide general support to staff and contribute to special projects and events</li></ul><p><br></p>
<p>Our company is seeking a professional and personable Receptionist to be the welcoming face of our office. The ideal candidate will thrive in a fast-paced environment, demonstrate strong communication skills, and provide exceptional customer service to all visitors and callers.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Answer, screen, and direct incoming calls promptly.</li><li>Manage appointment scheduling and maintain meeting room calendars.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Provide general administrative support including data entry, filing, and document management.</li><li>Maintain a tidy and organized front desk and reception area.</li><li>Assist with office supply inventory and ordering.</li></ul><p><br></p>
<p>We are partnering with a mission-driven nonprofit organization in La Jolla seeking a motivated Accounts Payable Specialist to join their team on a contract-to-hire basis. This is an excellent opportunity for a detail-oriented professional with around three years of experience who is looking to expand their skill set and grow within a collaborative, purpose-driven environment.</p><p>The ideal candidate is sharp, eager to learn, and enjoys taking ownership of the accounts payable process while contributing to ongoing improvements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support full-cycle accounts payable processing, including invoice review, coding, approvals, and data entry while ensuring accuracy and proper documentation</li><li>Assist with month-end close activities related to accounts payable, including reconciliations and accrual support</li><li>Process employee expense reports and corporate credit card transactions through Concur in alignment with company policies</li><li>Assist with weekly payment runs (checks, ACH, wires), ensuring timely and accurate processing across multiple entities</li><li>Maintain organized AP files and documentation to support audits and internal reviews</li><li>Communicate with vendors and internal teams to resolve discrepancies and ensure smooth operations</li><li>Help troubleshoot system-related issues and support internal users as needed</li><li>Identify opportunities for process improvements and support the implementation of best practices</li><li>Assist in documenting procedures and workflows within the AP function</li><li>Provide general support to the accounting team and assist with ad hoc projects</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p> Robert Half is seeking a polished and detail-oriented Administrative Coordinator on behalf of our client, an innovative and fast-growing biotech company. This individual will serve as the first point of contact for visitors, candidates, and vendors while supporting daily office operations in a professional, highly regulated environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and interview candidates in a professional and courteous manner</li><li>Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing</li><li>Maintain front desk operations, including a clean, organized, and secure reception area</li><li>Coordinate visitor check-in procedures, including badges and compliance with security protocols</li><li>Schedule and manage conference rooms, meetings, and team calendars</li><li>Support interview coordination, including candidate check-ins and hospitality</li><li>Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable)</li><li>Order and maintain office supplies and coordinate with vendors</li><li>Assist with administrative tasks such as data entry, document preparation, and filing</li><li>Partner with HR and operations teams to support onboarding logistics and office initiatives</li><li>Ensure adherence to company policies, safety procedures, and confidentiality standards</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in La Jolla, California. This role plays a pivotal part in ensuring the accurate and timely processing of invoices, expense reports, and payment requests, while maintaining compliance with company policies and internal controls. The ideal candidate will be detail-oriented, possess strong analytical skills, and demonstrate a commitment to improving efficiency within the accounts payable function.<br><br>Responsibilities:<br>• Perform end-to-end accounts payable tasks, including invoice approvals, coding, and data entry into the accounting system.<br>• Oversee the monthly accounts payable close process with precision and adherence to deadlines.<br>• Process corporate credit card and employee expense reports using Concur, ensuring compliance with organizational policies.<br>• Troubleshoot and resolve issues within Concur, while managing additional functionalities of the platform.<br>• Prepare and execute check runs for multiple entities, ensuring proper review and authorization.<br>• Submit payment requests for bank transfers, wire transfers, and checks in a timely and accurate manner.<br>• Support audit preparation by compiling and organizing documentation related to accounts payable activities.<br>• Identify and implement process improvements to enhance efficiency and strengthen internal controls.<br>• Develop and maintain clear policies, procedures, and workflows for the accounts payable function.<br>• Take on additional duties as assigned to support the finance team.
<p>Our client is an innovative organization in the biotech sector, seeking a Human Resources Coordinator to support their growing HR team. This role is ideal for a detail-oriented professional with a passion for supporting talent and advancing strategic initiatives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate HR administrative tasks including onboarding, benefits enrollment, HRIS data entry, and personnel file management.</li><li>Support recruitment activities by scheduling interviews, communicating with candidates, and assisting with job postings.</li><li>Maintain compliance with federal, state, and local employment regulations relevant to the biotech industry.</li><li>Prepare and distribute HR communications such as policy updates, employee newsletters, and training materials.</li><li>Assist with performance management, employee engagement events, and training logistics.</li><li>Respond to employee inquiries regarding HR policies, benefits, and payroll in a timely and professional manner.</li><li>Generate HR reports and help track analytics for continuous improvement.</li></ul><p><br></p>
<p>Some roles keep things organized. Others quietly shape how an entire organization functions. A growing company in Carlsbad is seeking an <strong>Administrative Coordinator – Operations</strong> who can bring structure, clarity, and follow-through to daily business processes. This is not a purely task-based role — it is a position for someone who understands how moving pieces connect and takes ownership of keeping them aligned. In this role, you will work at the center of operations, supporting internal teams, coordinating workflows, and ensuring that projects, communication, and documentation stay on track. The right candidate will be someone who notices inefficiencies, asks thoughtful questions, and takes initiative to improve processes rather than simply maintain them.</p><p>This opportunity is ideal for someone who enjoys <strong>problem-solving, process improvement, cross-functional coordination, and operational support</strong> within a fast-paced, evolving environment.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Coordinate <strong>day-to-day operational workflows and internal processes</strong></li><li>Support <strong>cross-functional teams</strong> with scheduling, tracking, and communication</li><li>Maintain and improve <strong>process documentation, SOPs, and internal systems</strong></li><li>Assist with <strong>project coordination, timelines, and deliverables tracking</strong></li><li>Prepare <strong>reports, dashboards, and operational summaries</strong></li><li>Manage <strong>data entry, system updates, and administrative workflows</strong></li><li>Identify process gaps and contribute to <strong>efficiency improvements</strong></li><li>Support leadership with <strong>operational initiatives and special projects</strong></li></ul>
<p>A growing construction company in Vista is seeking an <strong>Administrative Assistant</strong> to support project coordination, documentation management, and daily office operations. This role is well-suited for candidates who thrive in a <strong>fast-paced, deadline-driven environment</strong> and are comfortable supporting both office and field teams. The Administrative Assistant will play a critical role in maintaining accurate project documentation, coordinating schedules, and ensuring that operational workflows are executed efficiently. This position requires strong organizational skills and the ability to manage multiple tasks while maintaining accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support <strong>project managers</strong> with documentation, scheduling, and coordination</li><li>Maintain <strong>project files, contracts, permits, and compliance records</strong></li><li>Process <strong>invoices, purchase orders, and expense tracking</strong></li><li>Coordinate communication between <strong>field teams, vendors, and internal staff</strong></li><li>Track project timelines, deliverables, and administrative milestones</li><li>Assist with <strong>reporting, data entry, and documentation management</strong></li><li>Manage incoming calls, emails, and office correspondence</li><li>Provide general administrative support across departments</li></ul>
<p>A busy and growing healthcare organization in Oceanside is seeking an <strong>Administrative Assistant</strong> to support patient coordination, office operations, and administrative workflows. This role is ideal for someone who is <strong>detail-oriented, organized, and comfortable working in a patient-facing environment</strong>. The Administrative Assistant will help ensure that administrative processes, scheduling, and documentation are handled accurately while supporting both clinical and administrative teams. This position requires strong communication skills, the ability to manage sensitive information, and a commitment to maintaining a professional and efficient office environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate <strong>patient scheduling, appointments, and calendar management</strong></li><li>Maintain <strong>patient records, documentation, and compliance files</strong></li><li>Support <strong>front office operations, including phone and email communication</strong></li><li>Assist with <strong>billing support, insurance verification, and administrative processing</strong></li><li>Perform <strong>data entry, reporting, and database management</strong></li><li>Ensure accuracy and organization of medical and administrative records</li><li>Support clinical staff with administrative coordination</li><li>Maintain confidentiality and compliance with healthcare regulations</li></ul><p><br></p>
<p>A growing organization in North County San Diego is seeking a detail-oriented <strong>Billing Clerk</strong> to support high-volume billing operations and ensure accurate invoicing and financial recordkeeping. This role is ideal for candidates looking to build experience in <strong>accounts receivable, billing processes, and financial data management</strong> within a fast-paced, deadline-driven environment.</p><p>The Billing Clerk will play a key role in maintaining billing accuracy, supporting revenue cycle processes, and ensuring that financial transactions are processed efficiently. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while maintaining accuracy.</p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Generate and process <strong>customer invoices, billing statements, and account documentation</strong></li><li>Verify billing data for <strong>accuracy, completeness, and compliance</strong></li><li>Maintain organized <strong>billing records, documentation, and financial files</strong></li><li>Assist with <strong>accounts receivable functions, including payment tracking and posting</strong></li><li>Support <strong>month-end close processes and billing reconciliations</strong></li><li>Identify and resolve <strong>billing discrepancies, errors, and adjustments</strong></li><li>Communicate with internal teams regarding <strong>billing status and updates</strong></li><li>Perform <strong>data entry, reporting, and administrative support tasks</strong></li></ul>
<p><strong>About the Role</strong></p><p> We are seeking a highly organized, proactive Executive Assistant to support the Executive Director and help manage day-to-day operations. This is a <strong>part-time, remote</strong> position ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable handling a mix of administrative, communications, and project-based tasks. Flexibility and responsiveness are key, as some needs may arise on short notice.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Calendar & Scheduling Support</strong>Coordinate meetings, appointments, and event logistics</li><li>Assist with large-scale scheduling (e.g., coordinating attendance and preferences for annual events and conferences)</li><li><strong>Inbox & Communication Management</strong>Help organize, prioritize, and manage the Executive Director’s inbox</li><li>Monitor and respond to inquiries from shared inboxes (e.g., general info email)</li><li>Ensure timely follow-up and clear communication</li><li><strong>Event & Administrative Support</strong>Assist with planning and coordination for organizational events</li><li>Track RSVPs, collect attendee information, and support logistics</li><li><strong>Data & CRM Management</strong>Input and maintain data in spreadsheets and CRM systems (EveryAction)</li><li>Ensure data accuracy and organization across platforms</li><li><strong>Content & Communications</strong>Support social media posting, often on short notice</li><li>Update website content, including posting news, updates, and announcements</li><li><strong>Media & Research Tracking</strong>Monitor and track media mentions of the organization and Executive Director</li><li>Maintain organized records of news clippings and relevant coverage</li><li><strong>File & Document Management</strong>Organize and maintain shared folders and internal documentation systems</li><li><strong>General Administrative & Project Support</strong>Assist with ad hoc projects and tasks as they arise</li><li>Provide flexible support across various operational needs</li></ul><p><br></p>
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Escondido, California. This role is ideal for someone who excels in managing financial records, enjoys working in a dynamic environment, and is committed to delivering precise and trustworthy financial information. The successful candidate will oversee various accounting functions, ensuring the integrity of financial processes while collaborating with a part-time assistant.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records using QuickBooks Online.<br>• Manage accounts payable and receivable, including verifying receipts, coding transactions, and processing payments.<br>• Perform monthly account reconciliations to ensure financial accuracy.<br>• Prepare and maintain balance sheets, depreciation schedules, and asset tracking.<br>• Ensure tax readiness by organizing and preparing financial data for compliance purposes.<br>• Conduct light collections activities, including friendly reminders and payment follow-ups.<br>• Oversee financial tracking related to service-based job workflows.<br>• Safeguard sensitive financial and payroll information with confidentiality and professionalism.<br>• Provide guidance and oversight to a part-time assistant handling routine bookkeeping tasks.