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1 result for Procurement Specialist in Nashville, TN
- Nashville, TN
- onsite
- Permanent
- 60000.00 - 65000.00 USD / Yearly
- <p><strong>Position Summary</strong></p><p>The Administrative Coordinator to the Chief Information Officer provides high‑level administrative and operational support to senior IT leadership, including the Chief Information Officer and Director of Information Security and Network Operations. This role serves as a central coordinator across executive support, IT procurement, budget tracking, records management, and division‑wide administrative functions.</p><p>This is a hands‑on coordinator role requiring strong organizational skills, the ability to manage competing priorities, and comfort navigating multiple systems. The ideal candidate is an independent worker who can take written and verbal direction and execute critical tasks with minimal supervision.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive & Administrative Support</strong></p><ul><li>Coordinate calendars, meetings, agendas, and division communications for IT leadership</li><li>Schedule and prepare materials for meetings; capture and distribute notes and action items as needed</li><li>Attend management meetings and provide follow‑up documentation</li><li>Prepare and submit travel authorizations and expense documentation; coordinate travel arrangements</li></ul><p><strong>Procurement & Budget Support</strong></p><ul><li>Coordinate all IT procurement activities, working closely with IT leadership</li><li>Manage annual license renewals, vendor documentation, and vendor contacts</li><li>Create and manage Purchase Orders from initiation through payment under leadership direction</li><li>Maintain annual budget tracking spreadsheets used during budget planning with Accounting/CFO</li></ul><p><strong>Records Management</strong></p><ul><li>Act as the designated Records Officer on behalf of the CIO</li><li>Coordinate records communications with state authorities and records centers</li><li>Partner with Legal to maintain and update Records Disposition Authorizations (RDAs)</li><li>Track and inventory boxed records on site and schedule destruction in accordance with policy</li></ul><p><strong>Documentation & Coordination</strong></p><ul><li>Maintain and update IT policies, procedures, and documentation</li><li>Manage internal tracking spreadsheets and reports for leadership review</li><li>Coordinate office supply purchasing and distribution</li><li>Reconcile division payment card transactions</li><li>Perform general administrative and project support duties as assigned</li></ul><p><strong>Work Environment & Schedule</strong></p><ul><li>Hybrid role (typically 1 day per week in office; occasional additional onsite days as needed)</li><li>37.5‑hour workweek</li><li>No routine overtime expected</li></ul>
- 2026-04-09T17:29:01Z