<p>We are looking for a highly organized and detail-oriented Office Admin/Project Clerk to join our team in Whitinsville, Massachusetts. In this role, you will support daily office operations and assist with administrative tasks to ensure smooth project workflows. This position offers an opportunity to contribute to both project coordination and financial processes in a dynamic environment with good potential for growth in the company.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office tasks and maintain an efficient workflow for administrative duties.</p><p>• Obtain and review permits, addressing any issues and coordinating with relevant parties as needed.</p><p>• Assist with purchasing and leasing activities to support project requirements.</p><p>• Organize and manage quotes, providing timely updates to the manager.</p><p>• Streamline processes to enhance efficiency for the lead estimator and stay on top of project timelines.</p><p>• Monitor and track the progress of bids, ensuring all deadlines are met.</p>
• Process and record invoices, including accurate General Ledger coding and classification<br>• Review and manage company expense reports, including verification of adherence to Company policies and procedures<br>• Perform account reconciliations and resolve discrepancies in a timely manner<br>• Assist in the preparation and distribution of Department and Company reporting<br>• Record journal entries, including compilation and reconciliation of supporting documentation<br>• Manage the Company’s Accounts Payable email communications, including invoice distribution and approvals, responding to vendor inquiries, etc.<br>• Enter and update departmental data and financial records in a timely and accurate manner<br>• Compile and manage inventory paperwork, organize materials, and review inventory-related data entry for accuracy and completeness <br>• Maintain organized digital and physical filing systems to ensure proper records retention<br>• Support the department with monthly-close related tasks, reporting, and analysis<br>• Identify opportunities for process improvement and support implementation of AP best practices<br>• Support special projects and evolving departmental initiatives as needed<br>• Other duties as assigned
We are looking for a detail-oriented Accounting Clerk to join our team in Haverhill, Massachusetts. The ideal candidate will handle a variety of accounting tasks, ensuring accuracy and efficiency in daily financial operations. This role requires strong organizational skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Verify and process invoices to ensure accurate financial records.<br>• Prepare and issue customer billing statements in a timely manner.<br>• Manage vendor accounts, including maintaining accurate records and resolving discrepancies.<br>• Monitor and follow up on past-due payments to ensure timely collections.<br>• Handle cash receipts and accurately record transactions.<br>• Maintain organized and up-to-date records of financial transactions and communications.<br>• Assist with general data entry tasks to support accounting operations.<br>• Collaborate with team members to address and resolve accounting-related issues.<br>• Communicate effectively with vendors and customers via email and other channels.
<p>We are looking for a detail-oriented Accounting Clerk on a contract basis in Methuen, Massachusetts. In this role, you will be responsible for ensuring the accuracy of financial data and supporting essential accounting processes. This is a great opportunity to contribute to a dynamic environment while sharpening your accounting skills.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and manage financial data in accounting systems, spreadsheets, and databases.</p><p>• Perform account reconciliations for bank statements, invoices, and vendor accounts to verify accuracy.</p><p>• Utilize Microsoft Excel to create, update, and maintain spreadsheets for financial tracking and reporting.</p><p>• Assist in the preparation of financial documents, including invoices, purchase orders, and expense reports.</p><p>• Organize and maintain financial records and filing systems to ensure easy accessibility.</p><p>• Collaborate with internal departments and external vendors to address discrepancies and respond to financial inquiries.</p><p>• Provide support during month-end closing processes by ensuring all financial data is correctly entered and reconciled.</p><p>• Ensure compliance with company policies and relevant financial regulations when recording data.</p><p>• Offer general administrative assistance to the finance team as needed.</p>
We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and distribute incoming mail promptly to ensure accurate delivery.<br>• Assist in managing the mail center operations, including sorting and processing outgoing mail.<br>• Perform general administrative tasks such as scheduling, document preparation, and data entry.<br>• Maintain accurate records and logs related to mail distribution and administrative activities.<br>• Collaborate with team members to support operational needs and achieve department goals.<br>• Handle inquiries and communicate effectively with internal and external stakeholders.<br>• Ensure compliance with organizational policies and procedures in all administrative functions.<br>• Monitor inventory levels for mailroom supplies and place orders as needed.<br>• Support additional administrative projects as assigned to enhance workflow efficiency.
We are looking for a detail-oriented File Clerk to join our team on a contract basis in Cambridge, Massachusetts. In this role, you will be responsible for organizing, maintaining, and managing physical and digital records to ensure accurate and efficient file management. This position requires strong organizational skills and the ability to handle sensitive information with care.<br><br>Responsibilities:<br>• Organize and maintain paper files to ensure accessibility and accuracy.<br>• Perform scanning of documents to create digital archives.<br>• Manage electronic filing systems for secure and efficient recordkeeping.<br>• Handle file boxes to store and retrieve physical records as needed.<br>• Ensure all filing processes comply with company standards and confidentiality protocols.<br>• Regularly audit files to identify and address discrepancies or missing information.<br>• Assist with the preparation and categorization of documents for storage or disposal.<br>• Collaborate with team members to streamline filing systems and improve workflow.<br>• Provide support in retrieving files for team members upon request.<br>• Maintain a clean and organized filing area to promote efficiency.
<p>Position Overview</p><p>We are partnering with a growing organization to identify an experienced <strong>Organizational Manager</strong> to provide high‑level administrative, operational, and coordination support to the Executive Team. This role is critical to ensuring accountability, structure, and execution across the organization.</p><p>The ideal candidate is a highly organized, proactive professional who thrives in a fast‑moving environment, anticipates needs before they arise, and ensures initiatives are completed accurately and on time. Success in this role directly impacts the effectiveness and pace of the entire organization.</p><p>This position requires a strong sense of ownership, exceptional attention to detail, and the ability to work closely with senior leadership to keep priorities aligned and moving forward.</p><p><br></p><p>Key Responsibilities</p><p><strong>Executive & Organizational Support</strong></p><ul><li>Provide comprehensive administrative support to the Executive Team, ensuring priorities, deadlines, and communications are managed proactively</li><li>Serve as the central point of coordination to track the status, progress, and flow of all organizational projects</li><li>Monitor accountability across teams, working with managers and stakeholders to resolve issues and keep initiatives on schedule</li><li>Maintain clarity and follow‑through on open action items, deadlines, and commitments</li></ul><p><strong>Communication & Coordination</strong></p><ul><li>Manage and streamline executive communications, including email, phone calls, and internal correspondence</li><li>Collect, organize, and synthesize information across the organization to support executive decision‑making</li><li>Ensure consistent, accurate, and timely communication across all stakeholders</li></ul><p><strong>Administrative & Operational Management</strong></p><ul><li>Coordinate executive calendars, meetings, and scheduling</li><li>Organize and manage travel arrangements and accommodations for work‑related trips throughout the year</li><li>Act as the primary point of contact for executive inquiries, internal requests, and visitors to the headquarters</li><li>Manage office operations, including supplies, stationery, and internal events</li></ul><p><strong>HR & People Operations</strong></p><ul><li>Oversee HR‑related functions including benefits administration, hiring coordination, employee tryouts, and onboarding</li><li>Support leadership with employee documentation, organization, and process adherence</li></ul><p><strong>Problem Solving & Continuous Improvement</strong></p><ul><li>Proactively identify challenges, bottlenecks, or inefficiencies and drive resolution</li><li>Support continuous learning by engaging in weekly professional development and learning pathways</li><li>Perform additional duties and special projects as assigned</li></ul><p><br></p>
<p>We are looking for a Mailroom Clerk to join this office in Canton, MA. This coverage will be on call/as needed. </p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, ensuring timely and accurate delivery.</p><p>• Maintain organization and efficiency in the mailroom.</p><p>• Coordinate with team members to manage mail distribution schedules.</p><p>• Track and record mail-related activities as required.</p><p>• Communicate effectively with clients or team members regarding mail inquiries.</p><p>• Ensure compliance with company policies and procedures in mail services.</p><p>• Provide support during peak times or special projects related to mail services.</p>
We are looking for an experienced Accounts Receivable Clerk to join our team in Lawrence, Massachusetts. In this role, you will play a pivotal part in managing customer accounts and ensuring accurate financial transactions. This position offers an excellent opportunity to contribute to key financial operations and collaborate closely with a dedicated team.<br><br>Responsibilities:<br>• Monitor and manage customer accounts, ensuring timely follow-up on overdue payments in line with company policies.<br>• Process daily bank deposits and accurately apply customer payments to corresponding accounts.<br>• Review, validate, and process customer deductions efficiently.<br>• Generate and distribute invoices to customers with precision and timeliness.<br>• Reconcile accounts receivable ledgers to confirm all payments are accurately recorded.<br>• Address and resolve billing discrepancies, customer inquiries, and any account-related issues with attention to detail.<br>• Prepare and analyze accounts receivable reports, highlighting outstanding balances and potential concerns for management review.<br>• Assist with month-end and year-end closing activities, ensuring proper documentation and entries.<br>• Collaborate with the finance team to support audits, reporting needs, and initiatives for process improvement.<br>• Maintain up-to-date and accurate customer records and related documentation.
We are looking for a dedicated Accounts Receivable Clerk to join our team in Concord, New Hampshire. In this role, you will play a key part in managing financial transactions, ensuring accurate billing, and maintaining strong relationships with clients. This position is ideal for someone with strong organizational skills and a passion for working in the non-profit sector.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions with accuracy and timeliness.<br>• Generate and distribute invoices to clients while ensuring compliance with billing policies.<br>• Monitor and follow up on outstanding payments to ensure timely collections.<br>• Handle commercial collection activities, including negotiating payment terms with clients.<br>• Reconcile accounts and resolve discrepancies to maintain accurate financial records.<br>• Prepare financial reports related to accounts receivable for internal review.<br>• Collaborate with other departments to ensure seamless cash collection processes.<br>• Utilize Microsoft Excel to analyze data, create reports, and manage accounts receivable records.<br>• Maintain strong communication with clients to address billing inquiries and resolve issues.<br>• Support the implementation of best practices to improve accounts receivable operations.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Newburyport, Massachusetts. This Contract to permanent opportunity offers a chance to work in a collaborative environment, ensuring the efficient processing and management of invoices and payments. The ideal candidate will have a strong background in accounts payable functions and a commitment to accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices with precision, ensuring all entries are correctly coded and aligned with company policies.</p><p>• Perform regular check runs to manage timely payments to vendors and suppliers.</p><p>• Review and verify invoice details for accuracy, addressing discrepancies as needed.</p><p>• Maintain organized records of all transactions for easy retrieval and auditing purposes.</p><p>• Collaborate with internal teams to resolve payment issues and ensure smooth workflows.</p><p>• Assist in improving accounts payable processes by identifying opportunities for automation or efficiency.</p><p>• Prepare reports on payable activities, providing insights to management when required.</p><p>• Ensure compliance with financial regulations and company standards in all payable activities.</p>
<p>Our client is seeking a detail-oriented <strong>Accounts Payable Analyst</strong> to join their team! This position is ideal for someone who enjoys working independently, takes initiative, and has a strong eye for accuracy and organization.</p><p><br></p><p><strong>Responsibilities include:</strong></p><p>The Accounts Payable Analyst will be responsible for the accurate and timely processing of invoices and payments. Daily duties include reviewing and matching invoices and check requests, verifying vendor codes, invoice numbers, and dates, and ensuring all required approvals are in place. You’ll process and prepare accounts payable checks, coordinate with internal teams for payment releases, and ensure all checks are matched and mailed correctly. Additional responsibilities include monitoring accounts to ensure payments are current, resolving invoice discrepancies, processing refunds, and corresponding with vendors regarding payment inquiries or new vendor setup.</p><p><br></p><p>For <strong>immediate consideration</strong>, please call Allison Brown @ 508.205.2121</p><p><br></p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>2+ years of hands-on Accounts Payable experience</li><li>Strong attention to detail, accuracy, and organizational skills</li><li>Ability to work independently and manage multiple priorities</li><li>Proficiency with accounting systems</li></ul><p>This is a great opportunity to join a professional, team-oriented environment that values accuracy and efficiency</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Boston, Massachusetts. In this long-term contract position, you will play a key role in managing high-volume invoice processing and vendor communications while maintaining accuracy and efficiency. This is an excellent opportunity for professionals seeking stability in a fast-paced environment.<br><br>Responsibilities:<br>• Process and reconcile vendor invoices with purchase orders to ensure accuracy and compliance.<br>• Handle high volumes of invoices, ranging from 100 to 300 per day, while maintaining meticulous attention to detail.<br>• Manage exception queues and resolve discrepancies in the system promptly.<br>• Conduct vendor follow-ups to address outstanding issues and maintain positive relationships.<br>• Utilize Birchstreet software for invoice submission and management.<br>• Perform three-way matching of invoices, purchase orders, and receipts to ensure proper documentation.<br>• Maintain accurate records of transactions and prepare reports as required.<br>• Collaborate with supervisors and team members to optimize workflow and resolve challenges.<br>• Ensure compliance with company policies and industry standards in all accounts payable tasks.<br>• Support the team with additional duties as needed to meet organizational goals.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Bow, New Hampshire. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This is a part-time opportunity suited for someone with strong interpersonal and multitasking skills.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage a multi-line phone system, directing calls appropriately and efficiently.<br>• Handle inbound calls with a high standard of service, providing accurate information or transferring to the correct department.<br>• Maintain a clean and organized reception area to present a detail-oriented image.<br>• Assist with administrative tasks such as scheduling, filing, and data entry when needed.<br>• Monitor and relay messages promptly to the relevant individuals or teams.<br>• Provide general information to callers and visitors regarding company services or policies.<br>• Collaborate with other departments to ensure smooth communication flow.
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Manchester, New Hampshire. In this role, you will be responsible for ensuring smooth front-desk operations, managing phone lines, and providing excellent customer service to visitors and callers. This is a part-time position ideal for someone with strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet visitors promptly and courteously, ensuring a positive first impression.<br>• Manage a switchboard with 1-10 phone lines, answering and directing inbound calls efficiently.<br>• Handle dictation tasks and maintain accurate records of communications.<br>• Assist with scheduling, appointments, and other administrative tasks as needed.<br>• Provide information and assistance to callers and visitors regarding company policies and services.<br>• Maintain the reception area, ensuring it is clean, organized, and welcoming.<br>• Collaborate with team members to address any urgent inquiries or issues.<br>• Support the coordination of mail, deliveries, and other front-desk logistics.
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively.<br><br>Responsibilities:<br>• Handle administrative tasks such as data entry, filing, and general office organization.<br>• Prepare and process shipping documentation, including paperwork for international shipments.<br>• Answer and direct inbound calls professionally, ensuring excellent communication.<br>• Maintain accurate records and ensure proper filing systems are in place.<br>• Coordinate with shipping partners and internal teams to ensure timely delivery of goods.<br>• Provide receptionist duties, such as greeting visitors and managing inquiries.<br>• Monitor and update shipping schedules to maintain accuracy and efficiency.<br>• Assist in resolving issues related to international shipping procedures.<br>• Support other administrative duties as needed to ensure smooth office operations.
We are looking for a dedicated Administrative Assistant to join our team in Chelmsford, Massachusetts. In this long-term contract role, you will play a key part in ensuring smooth office operations and providing exceptional administrative support. This position is ideal for someone with strong attention to detail and organizational skills.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure efficient office operations.<br>• Manage and respond to inbound calls, directing them to the appropriate departments as needed.<br>• Perform accurate data entry tasks to maintain up-to-date and organized records.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate and schedule meetings, appointments, and other office events.<br>• Maintain and organize office supplies to ensure availability for staff.<br>• Prepare and distribute correspondence, reports, and other documents as required.<br>• Support various administrative tasks to contribute to the team's overall productivity.
We are looking for a detail-oriented and reliable Office Services Associate to join our team in Somerville, Massachusetts. In this long-term contract role, you will play a key part in supporting day-to-day office operations and ensuring smooth administrative processes. This position requires strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality service.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and assisting with office-related needs.<br>• Manage incoming and outgoing calls, directing them to the appropriate departments or individuals.<br>• Process checks, payroll functions, and other financial transactions with accuracy.<br>• Organize and maintain filing systems, ensuring records are updated and easily accessible.<br>• Distribute incoming mail and packages promptly to the correct recipients.<br>• Utilize computer programs such as Microsoft Word and Excel to create and edit documents.<br>• Proofread and edit written materials to ensure accuracy and clarity.<br>• Maintain databases by entering and updating information as required.<br>• Support the preparation and execution of business transactions and related tasks.<br>• Collaborate with team members to enhance overall office efficiency.
<p>Robert Half's client in Framingham MA is looking for additional help packing orders within their warehouse.</p><p><br></p><p>Responsibilities include:</p><p>- Loading cans through a conveyor</p><p>- Boxing up cans</p><p>- Moving cases of cans onto a platform</p><p>- Open line of communication with operator/team</p><p><br></p><p>Start Date: Tuesday, April 21st</p><p>Hours: 8 hours | 7am-3pm</p><p>Duration: 1-day coverage</p><p>Pay Rate: $17+</p><p><br></p><p>**If interested, please apply now!</p>
We are looking for a detail-oriented PRN Medical Records Clerk to join our team in Worcester, MA. In this long-term contract position, you will play a pivotal role in maintaining and managing patient records, ensuring accuracy, confidentiality, and compliance with healthcare regulations. This opportunity is ideal for professionals who excel in document management and are experienced with electronic medical record systems. <br> Compensated: $20 per hour plus $.725 mileage. PRN role, seeking an individual that is looking for part time or permanent work. Must be able to travel up to 60 miles and have a valid driver's license. <br> Responsibilities: • Accurately organize and maintain patient medical records, both physical and electronic, in compliance with healthcare regulations. • Ensure the confidentiality and security of medical records, adhering to HIPAA guidelines. • Retrieve, review, and update patient information using electronic medical record systems such as Allscripts and Cerner. • Collaborate with healthcare staff to provide timely access to accurate patient records. • Monitor and resolve discrepancies in medical documentation to ensure data integrity. • Assist in the transition and integration of medical records into electronic systems, as needed. • Respond promptly to requests for patient information from authorized personnel. • Conduct routine audits of records to maintain accuracy and compliance. • Stay updated on changes in medical record-keeping practices and technologies. • Provide support in training staff on the use of electronic medical record systems
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks and office functions. This position is ideal for someone who thrives in a dynamic environment and enjoys providing excellent support to both staff and clients.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to ensure efficient office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain detailed and up-to-date records.<br>• Coordinate and support receptionist duties, including welcoming visitors and managing appointments.<br>• Assist in preparing reports, correspondence, and other office documents.<br>• Maintain and organize office supplies and equipment to ensure availability for staff.<br>• Collaborate with team members to streamline administrative processes and improve workflow.<br>• Handle confidential information with discretion and professionalism.<br>• Support scheduling and calendar management for meetings and events.<br>• Address ad hoc administrative needs as they arise.
<p>Robert Half is partnering with an organization to identify a detail‑oriented <strong>AP/AR Specialist</strong> to support multiple entities. This role is responsible for invoicing, collections, settlements, and payment processing, while partnering closely with Sales, Logistics, and Operations to ensure accurate and timely financial activity. The position also supports product setup and pricing within QuickBooks Online and will expand over time to include reconciliations, accounts payable, and broader customer support. This is an excellent opportunity for someone who enjoys variety, ownership, and cross‑functional collaboration.</p><p><br></p><p>Key Responsibilities</p><p>Accounts Receivable & Invoicing</p><ul><li>Prepare and process customer invoices for company deliveries, direct shipments, and third‑party carriers</li><li>Match invoices with delivery documentation, shipping confirmations, and sales orders</li><li>Review completed delivery paperwork and communicate any discrepancies or incomplete deliveries to Logistics</li><li>Ensure invoices are properly documented and recorded in QuickBooks Online</li></ul><p>Cash Application & Deposits</p><ul><li>Open and process incoming mail</li><li>Scan and deposit checks using bank scanner software</li><li>Review and batch customer credit card payments</li><li>Accurately post all payments to customer accounts in QuickBooks Online</li></ul><p>Collections</p><ul><li>Send payment reminders and customer statements</li><li>Monitor aging reports and follow up on past‑due accounts</li><li>Make collection calls as needed and escalate issues to management when appropriate</li><li>Maintain a customer‑focused approach to support long‑term relationships</li></ul><p>Product Setup & Pricing Maintenance</p><ul><li>Enter new products into QuickBooks Online and assign SKU numbers</li><li>Maintain pricing and cost updates based on vendor changes</li><li>Coordinate product pricing and details with internal website and operations teams</li><li>Support ongoing system updates to ensure pricing accuracy</li></ul><p>Customer Estimates & Sales Support</p><ul><li>Maintain annual customer estimates used for pricing and discount structures</li><li>Assist Sales with determining delivery fees and customer pricing</li><li>Provide occasional backup support to Sales when coverage is needed</li></ul><p>Settlement Processing (AR)</p><ul><li>Process settlement payments received from external partners</li><li>Deposit settlement checks and post transactions in QuickBooks Online</li><li>Maintain detailed settlement tracking using internal spreadsheets</li><li>Prepare settlement documentation, customer correspondence, and payments</li><li>Ensure all supporting documentation is properly scanned and attached in the accounting system</li></ul><p>Scheduling & Coordination</p><ul><li>Coordinate delivery and pickup scheduling with internal teams and customers</li><li>Prepare documentation for deliveries, pickups, and recycling activities</li><li>Track scheduling activity using internal tools and spreadsheets</li></ul><p>Additional Responsibilities (As Role Evolves)</p><ul><li>Assist with accounts payable functions, including bill entry and check processing</li><li>Support monthly bank and credit card reconciliations</li><li>Serve as a primary point of contact for customer inquiries related to billing and pickups</li></ul>