<p><strong>Payroll Administrator – Construction Industry (Prevailing Wage)</strong></p><p><strong>Presented by David Bizub, Vice President – Robert Half</strong></p><p>Robert Half is working with a well-established construction company in <strong>Los Alamitos, California</strong>, seeking an experienced <strong>Payroll Administrator</strong> to join their dynamic accounting team. This role is essential for managing payroll operations across both office and field staff and requires strong knowledge of <strong>certified payroll reporting, prevailing wage compliance, and union payroll processes</strong>.</p><p>This is a great opportunity for a payroll professional who understands the specialized compliance demands of public works projects and wants to make an impact in a stable, growing company.</p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly and bi-weekly payroll for office and field employees</li><li>Ensure accurate and timely submission of certified payroll reports through the Department of Industrial Relations (DIR) portal</li><li>Manage compliance with prevailing wage and union payroll reporting requirements</li><li>Prepare and file payroll tax documents in accordance with federal, state, and local regulations</li><li>Handle union reporting and monitor labor classifications and rate determinations</li><li>Oversee workers’ compensation documentation and related reporting</li><li>Assist with internal and external audits, particularly those related to insurance and union agreements</li><li>Collaborate with HR and project managers to ensure accurate timekeeping and labor allocations</li><li>Maintain organized and thorough payroll records and documentation for audit readiness</li><li>Support the accounting team with general bookkeeping and administrative functions when needed</li></ul><p><strong>Requirements:</strong></p><ul><li>Minimum 2 years of payroll experience in the construction industry</li><li>Strong understanding of prevailing wage laws, certified payroll requirements, and DIR compliance</li><li>Experience with union payroll, multi-rate pay structures, and fringe benefit tracking</li><li>Familiarity with payroll systems such as ADP, Paychex, or similar software</li><li>High level of accuracy and attention to detail in a deadline-driven environment</li><li>Strong communication skills and ability to work cross-functionally with operations and accounting teams</li><li>Proficiency in Microsoft Excel; experience with accounting or ERP systems is a plus</li><li>Ability to maintain confidentiality and handle sensitive payroll information</li><li>Familiarity with eCPR (Electronic Certified Payroll Reporting) systems</li></ul><p><strong>Why This Role:</strong></p><ul><li>Be part of a reputable and growing construction company with a strong local presence</li><li>Work closely with leadership and contribute directly to project compliance and success</li><li>Join a collaborative team in a high-responsibility, high-impact role</li><li>Opportunity to expand your expertise in certified payroll and compliance reporting</li><li>Competitive pay and long-term career potential</li></ul><p>Confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number</p><p>00460-0013306750 . email resume to david.bizub@roberthalf.</p>
<p>Are you a detail-driven payroll professional looking for an exciting opportunity to advance your career? Robert Half is currently working with a dynamic client in search of a meticulous and experienced Payroll Specialist to join their team. If you have a knack for numbers and a passion for delivering accurate payroll services, this could be the perfect role for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Process payroll accurately and in a timely manner for all employees, ensuring compliance with federal, state, and local tax regulations.</li><li>Manage employee benefits deductions, direct deposit setup, and garnishments.</li><li>Ensure accurate data entry and maintenance of employee records in the payroll system.</li><li>Address and resolve payroll discrepancies and employee inquiries efficiently.</li><li>Assist in preparing payroll reports for management and support month-end close processes related to payroll.</li><li>Stay updated on current payroll legislation and compliance requirements.</li><li>Collaborate with HR and Accounting teams to ensure seamless communication and process flow between departments.</li></ul><p><br></p>
We are looking for an experienced Payroll Specialist to join our team on a long-term contract basis in Irvine, California. The ideal candidate will bring expertise in full-cycle payroll processing, multi-state payroll management, and proficiency with payroll systems such as ADP Workforce Now and UKG Pro. This role requires strong analytical skills and a keen eye for detail to ensure the accurate and efficient management of payroll operations.<br><br>Responsibilities:<br>• Prepare detailed payroll reports utilizing advanced Excel functions such as pivot tables and VLOOKUPs.<br>• Process payroll data entries, including deductions, earnings, and adjustments, to ensure accuracy.<br>• Manage payroll uploads, including batch processing, accruals, payouts, and retroactive payments.<br>• Oversee multi-state payroll operations for a workforce exceeding 500 employees.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Collaborate with HR and finance teams to resolve payroll discrepancies and provide necessary support.<br>• Maintain and update employee payroll records in systems such as ADP Workforce Now and UKG Pro.<br>• Assist in audits and reporting by providing accurate payroll data as needed.<br>• Identify opportunities to improve payroll processes and implement best practices.<br>• Respond to employee inquiries regarding payroll, deductions, and related issues in a timely and efficient manner.
<p>Are you passionate about ensuring employees are paid accurately and on time? Our client, is looking for a skilled Payroll Specialist to join their team. This role is perfect for someone detailed-oriented and proactive, with a deep understanding of payroll systems and compliance.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process timely and accurate payroll for [insert employee size] employees across multiple pay cycles.</li><li>Maintain, update, and verify payroll data, including attendance, time records, and deductions.</li><li>Manage employee payroll inquiries and resolve discrepancies quickly and professionally.</li><li>Ensure compliance with federal, state, and local wage and hour regulations.</li><li>Prepare payroll reports for management and auditing purposes.</li><li>Collaborate with HR and Accounting departments to ensure all payroll-related data is accurate.</li></ul><p><br></p>
<p>A reputable and growing company in <strong>Rancho Santa Fe</strong> is seeking a <strong>Payroll Specialist</strong> to join their dynamic accounting team. This is an excellent opportunity for an experienced payroll professional who enjoys accuracy, organization, and teamwork in a supportive and fast-paced environment. You’ll take ownership of payroll processing from start to finish, ensuring every employee is paid correctly and on time. This role requires a high level of attention to detail, confidentiality, and a genuine passion for numbers.</p><p><br></p><p><u>🔹 </u><strong><u>Key Responsibilities:</u></strong></p><ul><li>Process biweekly payroll for exempt and non-exempt employees with accuracy and timeliness.</li><li>Maintain employee payroll records and ensure compliance with federal, state, and local wage laws.</li><li>Review and reconcile payroll reports and resolve discrepancies.</li><li>Manage deductions, garnishments, and benefits-related adjustments.</li><li>Support HR and Accounting teams with payroll data, audits, and reporting.</li><li>Stay current with payroll laws, regulations, and best practices.</li></ul>
<p>Our client, a <strong>large-scale construction and development firm</strong> located in <strong>Escondido</strong>, is looking for a reliable and analytical <strong>Certified Payroll Administrator</strong> to oversee payroll reporting for public works and government-funded projects. This role is ideal for someone who understands the nuances of certified payroll, enjoys working in a fast-paced office setting, and is confident navigating the detailed compliance requirements that come with managing multi-state projects.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Prepare, audit, and submit certified payroll reports for various public works contracts.</li><li>Ensure accurate and timely entry of employee hours, classifications, and project data.</li><li>Maintain compliance with the <strong>Davis-Bacon Act</strong> and state prevailing wage regulations.</li><li>Work closely with HR to track apprenticeship ratios, union reporting, and fringe benefits.</li><li>Manage document control for all labor compliance reporting, including LCP Tracker and DIR submissions.</li><li>Support the accounting department with payroll journal entries and reconciliations as needed.</li></ul><p><br></p><p><br></p>
<p>A well-established <strong>engineering and infrastructure company in Carlsbad</strong> is seeking a meticulous and deadline-driven <strong>Certified Payroll Specialist</strong> to join their growing accounting team. This position plays a vital role in ensuring accuracy and compliance in all payroll-related reporting for prevailing wage projects. If you’re someone who thrives on organization, precision, and accountability — and you take pride in getting every detail right — this is an excellent opportunity to bring your skills to a company that values integrity and quality in everything they do.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process certified payroll for multiple projects in accordance with federal, state, and local regulations.</li><li>Review and verify timecards, wage determinations, and labor classifications to ensure compliance.</li><li>Maintain complete and accurate payroll records for audits and project closeouts.</li><li>Submit certified payroll reports (CPRs) and compliance documents on time to relevant agencies.</li><li>Coordinate with project managers, HR, and accounting teams to resolve payroll discrepancies.</li><li>Stay current with prevailing wage laws and reporting requirements, updating internal processes as needed.</li></ul>
<p>A well-established <strong>construction management company</strong> in Vista is looking for an experienced <strong>HR Administrator</strong> to support their busy operations and field staff. This role will manage employee records, assist with payroll coordination, and support hiring efforts for project sites across North County.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Maintain and update employee personnel files, certifications, and compliance documentation.</li><li>Prepare new hire packets, background checks, and onboarding schedules.</li><li>Assist the HR Manager with job postings, recruiting, and interview coordination.</li><li>Process timecards and assist with weekly payroll using <strong>Paylocity</strong>.</li><li>Coordinate safety and compliance training sessions.</li><li>Serve as a point of contact for benefits enrollment and workers’ compensation claims.</li></ul>
<p>We are looking for a detail-oriented Payroll Clerk to join our team in Corona, CA. In this role, you will play a key part in managing payroll operations for a diverse workforce across multiple states. This position requires strong organizational skills, knowledge of wage laws, and the ability to work effectively in a fast-paced environment. This is a Contract-to-long-term opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with payroll administrators to compile and verify timekeeping records for payroll processing.</p><p>• Coordinate payroll activities across multiple divisions, ensuring timely and accurate reporting.</p><p>• Process payroll for a mix of union and non-union employees, including both hourly and salaried staff.</p><p>• Manage electronic timesheets on a weekly basis for approximately 1,200 employees.</p><p>• Handle multi-state payroll processing, adhering to state-specific regulations including California.</p><p>• Ensure compliance with prevailing wage laws and certified payroll requirements.</p><p>• Utilize Excel and payroll systems to manage imports, analyze data, and generate reports.</p><p>• Communicate effectively with accounting team members and division representatives to resolve payroll-related issues.</p><p>• Maintain accurate records of garnishments and other deductions in accordance with legal standards.</p><p>• Support the overall payroll function to ensure smooth and efficient operations.</p>
<p>Robert Half is recruiting for an HR Manager/ Consultant to lead our Paycom system rollout and oversee HR operations for our private equity owned client in the Construction industry. This role combines HR leadership with hands-on support for field teams, including hourly pay validation, compliance, and employee relations. this opportunity will be located onsite in Ontario, CA. </p><p>Responsibilities:</p><p>-Paycom Implementation experience ( ideal to have) </p><p>-Coordinate with payroll and operations to ensure accurate time tracking and job costing</p><p>- Train managers and employees on system use and mobile access</p><p>- Validate hourly pay data and troubleshoot discrepancies</p><p>HR Operations:</p><p>- Support hiring, onboarding, terminations, and compliance for field and office staff</p><p>- Manage employee relations, performance reviews, and policy updates</p><p>- Ensure labor law compliance across job sites (e.g., wage and hour, safety)</p><p>- Maintain accurate records and support audits</p><p>Requirements:</p><p>- 5+ years in HR, preferably in construction or field-based industries</p><p>- Experience with HRIS systems (Paycom preferred)</p><p>- Strong understanding of hourly payroll, timekeeping, and labor compliance</p><p>- Excellent communication and project management skills</p><p>- Bachelor’s degree in HR or related field</p><p>Bonus Skills</p><p>- Experience with union labor or prevailing wage projects</p><p>- Familiarity with mobile time tracking and geofencing tools</p>
<p>A respected and fast-growing <strong>manufacturing and distribution company in Oceanside</strong> is searching for an experienced <strong>Accounting Manager</strong> to take the lead in overseeing daily accounting operations, ensuring accuracy across all financial processes, and mentoring a collaborative accounting team.</p><p>This position is ideal for a results-driven leader who thrives in a hands-on role — someone who can balance managing the details with driving strategy. The Accounting Manager will work directly with executive leadership to strengthen reporting systems, streamline workflows, and deliver insights that influence business decisions.</p><p><br></p><p><u>🌟 </u><strong><u>Key Responsibilities</u></strong></p><ul><li>Oversee general ledger, AR/AP, payroll, and month-end close activities.</li><li>Manage a small accounting team, ensuring timely completion of all deliverables.</li><li>Prepare and review financial statements, reconciliations, and variance reports.</li><li>Partner with operations and supply chain departments to ensure accurate inventory and costing data.</li><li>Lead annual budgeting and forecasting processes.</li><li>Maintain compliance with GAAP and assist with external audits.</li><li>Identify opportunities to improve accounting systems and internal controls.</li></ul>
<p>We are looking for an experienced Certified Payroll Specialist to join our team in Long Beach California. In this role, you will manage prevailing wage payroll processes while ensuring compliance with state and federal labor regulations. This is a long-term contract position within the construction industry, offering a dynamic opportunity to work on public and private projects.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit accurate certified payroll reports for public works projects, adhering to all necessary deadlines.</p><p>• Ensure compliance with prevailing wage laws, state requirements, and labor compliance standards.</p><p>• Collaborate with project managers to verify job classifications, wage determinations, and fringe benefit allocations.</p><p>• Process multi-state and multi-union payrolls with precision and on time.</p><p>• Maintain detailed payroll records and respond to audit or compliance inquiries as required.</p><p>• Support the preparation and submission of labor compliance documentation for various projects.</p><p>• Utilize payroll systems like ADP Workforce Now or similar platforms to manage payroll processes efficiently.</p><p>• Stay updated on changes in labor laws and regulations to ensure ongoing compliance.</p><p>• Assist in resolving payroll-related discrepancies and employee inquiries in a timely manner.</p>
<p>A leading <strong>commercial construction company in Vista</strong> is seeking a highly organized and detail-oriented <strong>Accounts Payable Specialist</strong> to join their accounting department. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and has experience handling a high volume of invoices from multiple projects and vendors. This company has been a trusted name in the industry for over 30 years, specializing in large-scale commercial builds and public works projects across Southern California. Their accounting team is known for its professionalism, teamwork, and commitment to accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process vendor invoices, purchase orders, and check requests accurately and efficiently.</li><li>Match invoices to POs and receiving documents; resolve discrepancies with project managers.</li><li>Prepare and process weekly check runs and electronic payments.</li><li>Maintain vendor files and ensure W-9 and insurance compliance.</li><li>Reconcile monthly statements and support month-end closing activities.</li><li>Assist with job cost tracking and lien releases.</li><li>Communicate with vendors regarding payment status and account issues.</li><li>Support annual 1099 preparation and audit requests.</li></ul>
We are looking for a dedicated Payroll Clerk to join our team in Orange, California. This position plays a vital role in ensuring the accurate and timely processing of payroll for employees while maintaining compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and committed to providing exceptional employee support while safeguarding confidentiality.<br><br>Responsibilities:<br>• Process semi-monthly payroll for all employee groups, ensuring accuracy and compliance with federal, state, and local regulations.<br>• Input and review payroll data, including adjustments for additional roles, stipends, and extra compensation.<br>• Monitor and resolve discrepancies in timekeeping records, leave balances, and missed punches to ensure accurate payroll.<br>• Oversee compliance with wage and hour laws, including tracking overtime and meal/rest break requirements.<br>• Maintain payroll schedules, deadlines, and holiday calendars within the payroll system.<br>• Prepare and deliver physical payroll checks to ensure timely distribution for employees receiving paper checks.<br>• Collaborate on special projects, such as audits, year-end reporting, and compliance tasks related to housing allowances.<br>• Update and manage employee payroll data in the payroll system, including deductions, earnings, and benefit allocations.<br>• Generate payroll reports and maintain accurate documentation for audits and compliance purposes.<br>• Provide support to employees by addressing payroll-related inquiries and resolving discrepancies in collaboration with the accounting department.
We are looking for an experienced Accounting Manager/Supervisor to join our team in Rancho Cucamonga, California. In this role, you will oversee a team of accounting professionals and ensure the accuracy and efficiency of financial operations within a dynamic construction industry environment. This position offers the opportunity to work closely with leadership and contribute to the financial success of multiple divisions.<br><br>Responsibilities:<br>• Oversee and manage accounting operations, including accounts receivable, accounts payable, and certified payroll submissions.<br>• Supervise a team of three, providing guidance, support, and performance management to ensure optimal productivity.<br>• Handle month-end close processes, including general ledger postings and financial statement preparation and analysis.<br>• Ensure compliance with prevailing wage laws, union contracts, and certified payroll reporting requirements.<br>• Track and process commission advancements, payouts, and accruals specific to each division.<br>• Utilize advanced Excel functions, such as pivot tables and macros, for financial data analysis and reporting.<br>• Collaborate with division leaders to ensure accurate job costing and financial projections.<br>• Maintain a quick 10-day close cycle to meet organizational deadlines and objectives.<br>• Work independently in an open office environment, ensuring tasks are completed with minimal supervision.<br>• Ensure accurate data entry and reporting using Q360 and Dayforce software.
<p>A fast-growing <strong>financial services firm in Vista</strong> is looking for an <strong>accurate and analytical Data Entry Specialist</strong> to join their back-office operations team. This position plays an essential role in maintaining data integrity, supporting internal departments, and ensuring smooth daily workflows for the company’s accounting and finance processes. This firm has earned its reputation by providing exceptional client service and innovative business solutions to small and mid-sized companies throughout California. They pride themselves on accuracy, accountability, and teamwork — and they’re looking for someone who shares that same drive for excellence. If you’re someone who finds satisfaction in order, precision, and process — and you take pride in spotting data inconsistencies before anyone else does — this could be a perfect fit. You’ll work closely with accounting, HR, and compliance teams to input and validate financial and employee data, reconcile records, and generate reports used for business decision-making.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Accurately enter large volumes of client and financial data into internal databases.</li><li>Review and verify documentation for completeness and consistency.</li><li>Assist in reconciling discrepancies in billing, payroll, and expense records.</li><li>Generate daily, weekly, and monthly reports for management review.</li><li>Support accounting and HR teams with data organization and document archiving.</li><li>Identify process gaps and collaborate with leadership to improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Perform routine quality checks to ensure data accuracy and compliance with company policies.</li></ul>
<p>An established and rapidly growing company in <strong>San Marcos</strong> is seeking a detail-oriented and proactive <strong>HR Specialist</strong> to join their Human Resources team. This position offers the opportunity to work across multiple HR functions, supporting both day-to-day operations and long-term strategic initiatives. The ideal candidate is someone who enjoys balancing compliance and employee engagement — someone who’s equally comfortable processing paperwork as they are improving HR processes.</p><p><br></p><p><u>🔹 </u><strong><u>Key Responsibilities:</u></strong></p><ul><li>Support employee onboarding, benefits administration, and performance review coordination.</li><li>Assist in implementing HR policies and ensuring compliance with state and federal laws.</li><li>Maintain accurate and confidential employee records and HR data systems.</li><li>Respond to employee inquiries regarding benefits, policies, and payroll.</li><li>Collaborate with managers to support employee relations and engagement activities.</li><li>Assist with HR reporting, audits, and process improvements.</li></ul>
<p>A dynamic and forward-thinking <strong>Construction company in Carlsbad</strong> is looking for a meticulous <strong>Accounts Payable Administrator</strong> to join their accounting department. This individual will be at the center of financial operations — ensuring vendors are paid accurately, invoices are processed on time, and the team maintains best-in-class organization and compliance.</p><p>The ideal candidate is detail-oriented, tech-savvy, and thrives in a collaborative setting where accuracy and communication are key.</p><p><br></p><p>📌 <strong>Responsibilities</strong></p><ul><li>Process and verify high volumes of vendor invoices and payments.</li><li>Match purchase orders, receipts, and invoices for accuracy.</li><li>Reconcile AP accounts and vendor statements monthly.</li><li>Maintain vendor records and manage W-9 and 1099 documentation.</li><li>Support expense reporting and credit card reconciliation.</li><li>Assist with month-end closing and provide support for audits.</li><li>Communicate with vendors and internal teams to resolve discrepancies.</li></ul>
Keys:<br>BS/BA Degree in Human Resources, Bus, Admin. or a related field<br>8+ years of HR experience, at least 3 years in a Sr. HR role<br>SHRM-CP, SHRM-SCP, PHR of similar relevant certifications required<br>Automotive parts/accessories, distribution or import experience a distinct <br>Experience with total rewards plans, KPI metrics, and applicable HR laws and compliance<br>Excellent leadership, interpersonal and communication skills expected<br>Capable of working autonomously, prioritizing your low work and understanding when to seek guidance.<br>Proven project management skills with the ability to prioritize tasks and manage multiple projects<br>Strong analytical and problem-solving abilities, with a focus on continuous improvement<br>Proficiency in HRIS and HR related software. Payroll is on PAYCOR<br>Will supervise 2, and HR Manager and Generalist for now<br>Language skills: Bi-lingual in Spanish, Mandarin, German or Frensh a plus but not required
<p>A well-established <strong>professional services firm in Fallbrook </strong>is seeking an energetic and detail-oriented <strong>Human Resources Assistant</strong> to support their growing HR department. This is a great opportunity for someone looking to grow their career in human resources within a collaborative, professional, and people-first organization.</p><p><br></p><p>The company is known for its strong commitment to employee development, ethical business practices, and long-term relationships with clients. They operate with a “people before process” mindset and take pride in maintaining a positive, inclusive culture where employees are encouraged to learn, take initiative, and contribute ideas. As the <strong>Human Resources Assistant</strong>, you’ll be responsible for providing day-to-day administrative and clerical support to the HR Manager and leadership team. This position offers exposure to multiple areas of HR, including recruitment, onboarding, payroll support, benefits administration, and employee engagement. You’ll play an integral role in keeping HR operations running smoothly while helping to maintain the friendly and supportive company culture that employees love.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support full-cycle recruitment including job postings, resume screening, interview coordination, and candidate communication.</li><li>Prepare and maintain employee files, ensuring compliance with company policies and state/federal regulations.</li><li>Assist with onboarding and offboarding processes—preparing offer letters, new hire paperwork, and termination documents.</li><li>Process employee changes, benefits enrollments, and PTO requests.</li><li>Maintain HRIS database (ADP or similar), ensuring accurate and up-to-date information.</li><li>Support payroll processing by auditing timesheets and verifying attendance data.</li><li>Assist with HR reporting, compliance audits, and employee communications.</li><li>Coordinate company events, trainings, and employee recognition programs.</li><li>Provide excellent internal customer service and uphold confidentiality at all times.</li></ul>
<p>A rapidly growing company in <strong>Carlsbad</strong> is looking for an organized and detail-oriented <strong>Accounts Payable Specialist</strong> to join their accounting team. This role is perfect for someone who enjoys working in a collaborative environment and takes pride in maintaining accuracy in every transaction. You’ll handle full-cycle accounts payable duties while assisting with vendor management, expense reconciliation, and month-end close support.</p><p><br></p><p><u>🔹 </u><strong><u>Responsibilities:</u></strong></p><ul><li>Process a high volume of invoices, expense reports, and payments.</li><li>Review and match purchase orders, receipts, and vendor statements.</li><li>Reconcile AP accounts and assist with month-end accruals.</li><li>Maintain vendor files and ensure all W-9s and payment information are current.</li><li>Communicate with internal departments and vendors to resolve discrepancies.</li><li>Support the accounting team with additional administrative or reporting tasks.</li></ul>
<p>Are you ready to take the next step in your accounting career? Robert Half has an exclusive opportunity for an Accounts Receivable Specialist with a growing and innovative biotech company. This position offers the chance to work in a dynamic industry dedicated to advancing science and improving lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Monitor and process incoming payments, ensuring accuracy and timely application.</li><li>Generate and maintain invoices for clients, vendors, and internal teams.</li><li>Investigate and resolve invoice discrepancies or issues.</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly documented.</li><li>Communicate with customers to follow up on outstanding payments and maintain positive relationships.</li><li>Execute month-end closing functions related to accounts receivable.</li><li>Collaborate with cross-functional teams to drive process improvements.</li></ul><p><br></p>
<p>A respected <strong>property management company in San Marcos</strong> is seeking an <strong>Accounts Receivable Specialist</strong> to handle tenant billing, rent payments, and account reconciliation for a diverse portfolio of commercial and residential properties. This is a great fit for someone with strong attention to detail and a customer service mindset.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and send monthly rent invoices and account statements.</li><li>Record and reconcile rent payments, deposits, and adjustments.</li><li>Communicate with tenants regarding past-due accounts and payment plans.</li><li>Maintain accurate tenant ledgers and update lease information as needed.</li><li>Support the accounting team with financial reporting and collections efforts.</li><li>Assist property managers with tenant correspondence and documentation.</li></ul>
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in San Clemente, California. If you are detail-oriented with a strong background in accounts receivable, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile accounts receivable transactions to ensure accuracy and compliance.</p><p>• Manage cash activity by tracking payments and applying them to the correct accounts.</p><p>• Conduct commercial collections by identifying overdue invoices and communicating with clients to resolve discrepancies.</p><p>• Prepare and issue billing statements in a timely manner.</p><p>• Maintain detailed records of all accounts receivable activities for reporting purposes.</p><p>• Collaborate with internal teams to address customer inquiries related to payments and invoices.</p><p>• Support audits by providing accurate and organized documentation when required.</p><p>• Monitor aging reports and assist in developing strategies to minimize outstanding balances.</p>
<p>Looking for your next opportunity in accounts receivable? Our client, needs a skilled Accounts Receivable Specialist to streamline financial operations and support their accounting team. If you're detail-oriented, thrive in numbers-driven roles, and excel at maintaining customer relationships, this opportunity may be right for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all aspects of accounts receivable, including invoicing, payment posting, and reconciliation.</li><li>Monitor customer accounts for overdue balances and initiate collection efforts as needed.</li><li>Collaborate with internal teams to resolve billing discrepancies and clarifications.</li><li>Prepare periodic reports detailing AR activity and status.</li><li>Maintain accurate and up-to-date customer records within accounting systems.</li><li>Ensure compliance with company policies and procedures related to receivables.</li></ul><p><br></p>
