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48 results for Executive Assistant in Mount Olive, NJ

Executive Assistant
  • Red Bank, NJ
  • onsite
  • Contract / Temporary to Hire
  • 38.00 - 44.00 USD / Hourly
  • <p>We are looking for a dedicated Executive Assistant to provide high-level support to the Finance Team. This position will work closely with the Chief Financial Officer, Head of Investor Relations, and Head of Strategy to ensure seamless operations and organizational efficiency within the department. Ideal candidates will possess exceptional organizational skills, professionalism, and a proactive mindset that fosters collaboration and anticipates needs. This is a contract opportunity with the potential for long-term employment.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars for finance leadership, ensuring prioritization of meetings and resolving conflicts proactively.</p><p>• Assist with email management for the CFO, identifying high-priority communications and addressing urgent items.</p><p>• Arrange detailed travel plans, including itineraries, logistics, and last-minute changes, for Finance leadership.</p><p>• Prepare and track expense reports for the CFO, Head of Investor Relations, and Head of Strategy.</p><p>• Organize logistics for investor meetings, earnings-related activities, and audit engagements.</p><p>• Provide administrative support for Board of Directors meetings, such as scheduling, coordinating materials, and managing follow-ups.</p><p>• Maintain office supplies and ensure readiness of computer hardware and printers for the Finance team.</p><p>• Support large-scale meeting coordination and special projects for the Finance department as needed.</p><p>• Collaborate with leadership to streamline operations and enhance team productivity.</p>
  • 2026-03-06T18:23:43Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary
  • 25.65 - 27.00 USD / Hourly
  • <p>We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.</p><p>• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.</p><p>• Process and manage expense reports accurately and in a timely manner using Concur.</p><p>• Provide day-to-day administrative support, including handling correspondence and meeting preparation.</p><p>• Collaborate with internal teams to ensure smooth communication and operational efficiency.</p><p>• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.</p><p>• Maintain confidentiality while managing sensitive information related to executive activities.</p><p>• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.</p><p>• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.</p><p>• Adapt quickly to shifting priorities and demands in a high-profile environment.</p>
  • 2026-03-03T20:23:43Z
Executive Assistant
  • Center Valley, PA
  • onsite
  • Contract / Temporary to Hire
  • 23.00 - 25.00 USD / Hourly
  • <p>Are you a proactive professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations and driving positive outcomes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.</li><li>Liaise between executives and internal/external stakeholders to facilitate communication and project follow-through.</li><li>Handle confidential information with discretion.</li><li>Organize and prioritize incoming requests, ensuring timely responses and completion of tasks.</li><li>Assist with event planning, expense reporting, and operational coordination.</li><li>Support ad hoc projects and contribute to a positive office culture.</li></ul><p><br></p>
  • 2026-03-13T13:53:44Z
Administrative Assistant
  • Woodside, NY
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 25.00 USD / Hourly
  • We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure smooth office operations.<br>• Answer incoming phone calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including welcoming visitors and managing inquiries.<br>• Provide support to team members with scheduling, correspondence, and document preparation.<br>• Coordinate office supplies and ensure all materials are adequately stocked.<br>• Assist with filing, scanning, and other clerical tasks as needed.<br>• Collaborate with team members to ensure efficient workflow and task completion.
  • 2026-03-11T14:33:43Z
Administrative Assistant
  • Jim Thorpe, PA
  • onsite
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • <p>Are you an organized, proactive professional with a passion for supporting teams and helping organizations succeed? Our company is seeking an Administrative Assistant to provide essential support to operations and leadership, ensuring smooth daily functioning and a positive workplace experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare and edit documents, correspondence, and presentations with attention to detail.</li><li>Answer and direct phone calls, greet visitors, and provide exceptional customer service.</li><li>Maintain and organize files, office supplies, and records.</li><li>Assist with invoicing, expense reporting, and basic data entry.</li><li>Support event planning and logistics for team meetings and company activities.</li><li>Collaborate with team members to complete special projects as needed.</li></ul><p><br></p>
  • 2026-03-13T13:58:44Z
Administrative Assistant
  • Woodbridge, NJ
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • <p>We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.</p><p>• Manage accounts payable processes, including invoice handling and inventory updates.</p><p>• Maintain accurate records of customer interactions and referrals in daily logs.</p><p>• Organize and distribute incoming mail promptly.</p><p>• Handle petty cash transactions and report branch deposits and credit card activities to corporate.</p><p>• Scan and file final recap packages and sales transaction documents following established guidelines.</p><p>• Assist the Finance & Insurance Manager by providing backup support as needed.</p><p>• Verify and process vehicle titles upon receipt.</p><p>• Perform copying, scanning, and filing tasks in adherence to audit standards.</p><p>• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.</p>
  • 2026-03-11T17:33:59Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.<br><br>Responsibilities:<br>• Process vendor bills and payments efficiently using Bill.com.<br>• Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge.<br>• Generate queries and reports within Raiser’s Edge to support data analysis.<br>• Execute mail merges and prepare documents using Microsoft Word.<br>• Coordinate calendars and schedules using Outlook for seamless team collaboration.<br>• Manage document handling tasks, including printing, scanning, and filing.<br>• Access payment processors like GiveSmart and PayPal to retrieve and run reports.<br>• Update and maintain donation pages on GiveSmart to support fundraising efforts.<br>• Reconcile monthly financial records, including donor gifts and Divvy card transactions.
  • 2026-03-04T14:44:05Z
Legal Administrative Assistant
  • New York, NY
  • onsite
  • Permanent
  • 85000.00 - 130000.00 USD / Yearly
  • We are looking for a skilled Legal Administrative Assistant to provide dedicated support to two attorneys in leadership positions within a dynamic legal team. This role involves managing a variety of litigation and administrative tasks while ensuring the seamless execution of workflows and schedules. The ideal candidate will thrive in a fast-paced, client-focused environment, demonstrating exceptional organizational skills and attention to detail.<br><br>Responsibilities:<br>• Oversee administrative processes, ensuring tasks related to legal, billing, and client services are completed accurately and on time.<br>• Manage complex attorney calendars, resolving scheduling conflicts and maintaining punctuality for meetings and appointments.<br>• Coordinate communication across departments, including billing and business development, to facilitate smooth operations.<br>• Prepare, format, and finalize legal documents with precision and professionalism.<br>• Utilize advanced task management tools, including AI-integrated systems, to monitor workflows and maintain accountability.<br>• Uphold confidentiality and exercise sound judgment when handling sensitive information.<br>• Provide support during attorney onboarding and assist with training related to practice areas.
  • 2026-03-11T18:24:04Z
Sr. Administrative Assistant
  • Bridgewater, NJ
  • onsite
  • Permanent
  • 60000.00 - 75000.00 USD / Yearly
  • <p>This position is paying between $60,000-75,000 base</p><p><br></p><p>benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses</p><p><br></p><p>Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a</p>
  • 2026-03-03T17:48:41Z
Administrative Assistant
  • Bath, PA
  • onsite
  • Permanent
  • 33000.00 - 45000.00 USD / Yearly
  • <p><strong>Our client</strong> is seeking a highly skilled Administrative Assistant to provide advanced clerical and administrative support to an executive leader or department. This role requires strong judgment, discretion, and the ability to work independently while managing multiple complex projects.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and generate correspondence, memos, agendas, minutes, permits, reports, and other documents.</li><li>Serve as receptionist and executive assistant, handling inquiries and providing information on organizational policies and procedures.</li><li>Manage schedules, meetings, travel arrangements, and event coordination.</li><li>Create, update, and maintain filing systems, reports, manuals, forms, and records.</li><li>Handle incoming/outgoing mail, phone calls, and public inquiries.</li><li>Support billing functions, including collections, delinquencies, monthly reporting, and annual submissions.</li><li>Maintain office supply inventory and process orders for various departments.</li><li>Review reports, plans, and applications for accuracy.</li><li>Liaise with internal staff, external agencies, and the general public on behalf of leadership.</li><li>Assist with special events and projects as needed.</li><li>Operate a full range of office equipment and assist other employees in its use.</li><li>Provide switchboard coverage and support interns when required.</li><li>Perform specialized clerical work, including tasks requiring knowledge of legal terminology.</li><li>Carry out additional administrative tasks as assigned by leadership.</li></ul><p><br></p>
  • 2026-02-11T21:44:05Z
Administrative Assistant
  • West Caldwell, NJ
  • onsite
  • Permanent
  • 60000.00 - 65000.00 USD / Yearly
  • <p>A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: </p><p><br></p><p><strong><u>Administrative Assistant Key Responsibilities:</u></strong></p><p><br></p><p><u>Administrative Support</u></p><ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul><p><u>Sales Support</u></p><ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul><p>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today! </p>
  • 2026-03-04T15:09:01Z
Administrative Assistant
  • Morristown, NJ
  • remote
  • Temporary
  • 27.71 - 32.09 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and organize meetings to facilitate project launches.</p><p>• Send timely follow-up communications to maintain progress and ensure deadlines are met.</p><p>• Coordinate responses and gather input from subject matter experts</p><p>• Manage inbound calls, addressing inquiries and directing them appropriately.</p><p>• Perform general administrative office tasks to support daily operations.</p><p>• Accurately handle data entry to maintain and update records.</p><p>• Collaborate with team members to ensure effective workflow and communication.</p><p>• Handle multiple tasks simultaneously while maintaining attention to detail.</p>
  • 2026-02-23T16:18:43Z
Administrative Assistant
  • Bronx, NY
  • onsite
  • Temporary
  • 25.65 - 29.70 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Coordinate and schedule lunches, including confirming and tracking deliveries.<br>• Manage conference room bookings and ensure rooms are properly prepared for meetings.<br>• Oversee visitor security by tracking arrivals and directing them to appropriate areas.<br>• Welcome and assist visitors by offering refreshments and guiding them to designated locations.<br>• Prepare FedEx shipping labels and organize outgoing packages.<br>• Sort and distribute incoming mail efficiently.<br>• Greet and support individuals in the reception area with a friendly and attentive approach.<br>• Provide assistance to hybrid employees who require office-related support.<br>• Ensure smooth communication and collaboration across the office environment.
  • 2026-02-23T20:29:03Z
Administrative Assistant
  • Tarrytown, NY
  • onsite
  • Permanent
  • 70000.00 - 80000.00 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
  • 2026-02-13T17:53:40Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in New York, NY. This is a contract position ideal for someone who excels in customer service and administrative tasks. The successful candidate will play a key role in supporting office operations and ensuring the smooth handling of day-to-day activities.<br><br>Responsibilities:<br>• Deliver exceptional customer service to staff and assist with inquiries or requests.<br>• Maintain and update information accurately within company databases.<br>• Provide support for office services, including handling mail and packages.<br>• Perform general administrative duties to ensure efficient office functioning.<br>• Collaborate with team members to complete assigned projects on time.<br>• Organize and manage office supplies, ensuring availability as needed.<br>• Communicate effectively with internal and external stakeholders.<br>• Assist in preparing reports or documents as required.
  • 2026-03-04T18:43:40Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position offers an excellent opportunity to support day-to-day office operations within the real estate and property industry. The ideal candidate will bring strong organizational skills and a commitment to providing exceptional customer service.<br><br>Responsibilities:<br>• Deliver high-quality customer service support to team members and staff.<br>• Maintain and update records and information within company databases.<br>• Handle mail and packages, ensuring timely distribution and assistance with office logistics.<br>• Provide general support for office services and administrative projects.<br>• Collaborate with colleagues to ensure smooth workflow and efficient operations.
  • 2026-03-04T18:43:40Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 20.00 USD / Hourly
  • <p>Robert Half is seeking a highly organized and proactive Administrative Assistant to join a local team. In this role, you will provide crucial support to ensure smooth daily operations within a fast-paced office environment. </p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare and edit documents, reports, and presentations</li><li>Handle phone calls, emails, and correspondence with professionalism</li><li>Maintain accurate filing systems and organize office records</li><li>Support accounts payable/receivable and expense reporting</li><li>Order office supplies and manage inventory</li><li>Welcome guests and provide outstanding customer service</li><li>Assist with special projects as needed</li></ul><p><br></p>
  • 2026-03-04T18:58:40Z
Administrative Assistant
  • Fairfield, NJ
  • onsite
  • Contract / Temporary to Hire
  • 15.84 - 18.34 USD / Hourly
  • <p>We are looking for a detail-oriented and adaptable Administrative Assistant to join our team in Fairfield, New Jersey. In this Contract to permanent position, you will provide vital support across various administrative and personal tasks, ensuring smooth day-to-day operations. This role offers a dynamic environment where responsibilities may evolve based on business needs.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and execute a variety of ad hoc projects and requests, adapting to changes in priorities as needed.</p><p>• Organize and arrange travel plans, including booking flights, securing accommodations, and preparing for trips.</p><p>• Perform personal assistance tasks such as running errands and managing office responsibilities.</p><p>• Uphold confidentiality and professionalism while handling sensitive information and situations.</p><p>• Provide backup support to other administrative staff when required.</p>
  • 2026-03-12T22:04:07Z
Administrative Assistant
  • Manhasset, NY
  • onsite
  • Temporary
  • 22.80 - 26.40 USD / Hourly
  • <p>We are looking for a skilled Administrative Assistant to join our team. In this long-term contract position, you will provide essential support to the Social Justice Coordinator and assist with general administrative tasks. This role requires strong organizational abilities and proficiency in Microsoft products, including Word, Excel, Teams, and Zoom.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the Social Justice Coordinator, ensuring smooth day-to-day operations.</p><p>• Serve as a backup for general administrative tasks, including data entry and receptionist duties.</p><p>• Manage inbound calls professionally and direct inquiries to the appropriate personnel.</p><p>• Coordinate and schedule meetings using Teams and Zoom platforms.</p><p>• Maintain accurate records and documentation to support office functions.</p><p>• Organize and manage files, ensuring easy access to information when needed.</p><p>• Assist with correspondence, including drafting and editing documents.</p><p>• Perform other office-related duties to support team members and operational efficiency.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
  • 2026-03-13T13:58:44Z
Administrative Assistant
  • Eatontown, NJ
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 25.00 USD / Hourly
  • <p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
  • 2026-02-16T21:48:41Z
Administrative Assistant
  • Secaucus, NJ
  • onsite
  • Temporary
  • 18.21 - 21.09 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
  • 2026-02-25T18:43:43Z
Administrative Assistant
  • Long Island City, NY
  • onsite
  • Permanent
  • 60000.00 - 75000.00 USD / Yearly
  • <p>We are looking for an Administrative Assistant to support our client's team in Long Island City, New York. This role involves managing administrative tasks efficiently while contributing to the coordination of construction-related activities. The ideal candidate will have a strong background in administrative support in construction and be comfortable working with data entry and spreadsheets.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including filing, organizing documents, and managing correspondence.</p><p>• Maintain accurate records and ensure data entry tasks are completed with precision.</p><p>• Utilize spreadsheets and computer software to track and analyze information.</p><p>• Support construction administration by coordinating documentation and ensuring compliance with procedures.</p><p>• Monitor and manage vehicle fleet systems to ensure smooth operations.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Assist in scheduling and calendar management for project-related tasks.</p><p>• Prepare reports and summaries based on collected data and observations.</p><p>• Communicate effectively with internal teams and external stakeholders to address inquiries.</p><p>• Uphold confidentiality and professionalism in handling sensitive information.</p>
  • 2026-03-06T14:33:40Z
Administrative Assistant
  • New York, NY
  • onsite
  • Temporary
  • 19.79 - 22.91 USD / Hourly
  • <p>We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this 3 months (or longer) contract position, you will play a crucial role in ensuring smooth communication and efficient administrative operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with both internal teams and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls and accurately identify concerns to relay them to the appropriate staff members.</p><p>• Manage and organize a shared inbox, addressing inquiries from landlords and program participants.</p><p>• Prepare outgoing mail by assembling checks, letters, and other documents, ensuring they are properly stamped and ready for dispatch.</p><p>• Enter demographic and other relevant data into a basic system with precision and attention to detail.</p><p>• Utilize basic Excel skills to complete administrative tasks and organize information effectively.</p><p>• Maintain clear and attentive email communication with stakeholders to address and resolve inquiries.</p><p>• Support receptionist duties by welcoming visitors and assisting with general inquiries.</p><p>• Process checks and ensure all related documentation is handled securely and accurately.</p>
  • 2026-03-12T17:28:47Z
Administrative Assistant
  • Whitehall, PA
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 24.00 USD / Hourly
  • <p>Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul><p><br></p>
  • 2026-03-06T22:18:41Z
Legal Assistant
  • New York, NY
  • onsite
  • Permanent
  • 85000.00 - 95000.00 USD / Yearly
  • <p>Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. </p><p><br></p><p>About the Role</p><p><br></p><p>The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Provide comprehensive administrative support to multiple attorneys</p><p><br></p><p>Prepare, edit, proofread, and format legal documents</p><p><br></p><p>Manage electronic and paper files in accordance with firm protocols</p><p><br></p><p>Assist with court and agency filings</p><p><br></p><p>Support billing, time entry, and month-end closing processes</p><p><br></p><p>Handle client and matter intake, including engagement letters</p><p><br></p><p>Coordinate with internal teams to meet deadlines and client needs</p><p><br></p><p>Maintain trust account information and assist with trust operations</p><p><br></p><p>Serve as Notary Public and witness document signings as needed</p><p><br></p>
  • 2026-02-26T16:38:41Z
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