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31 results for Office Specialist in Mount Laurel, NJ

Office Assistant

Princeton Junction, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, handling document processing, and keeping office tasks running smoothly. The role requires strong attention to detail, a detail-oriented approach, and the ability to balance receptionist and clerical responsibilities in a fast-paced environment. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping maintain an efficient office environment. • Manage inbound phone calls, direct inquiries to the appropriate contacts, and relay messages accurately. • Scan, organize, and maintain documents so records remain accessible and properly filed. • Perform a range of administrative tasks such as data entry, document preparation, and general office support. • Prepare correspondence and bulk communications using mail merge tools when needed. • Sort, file, and retrieve paperwork to support daily business operations and recordkeeping. • Assemble outgoing mailings, including preparing and stuffing envelopes for distribution.
2026-06-30T00:00:00Z

Office Manager

Trenton, NJ
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Office Manager to support daily business operations and oversee key administrative and HR-related activities. This is a Contract position suited for someone who can create an efficient office environment while balancing front-desk coordination, employee support, and vendor communication. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities in a structured setting. Responsibilities: • Oversee day-to-day office operations to maintain an organized, productive, and well-supported workplace. • Coordinate front desk and reception activities, including greeting visitors and directing inquiries in a courteous manner. • Monitor inventory levels for workplace materials and arrange timely purchasing of office supplies as needed. • Support hiring efforts by coordinating full-cycle recruiting activities such as scheduling, candidate communication, and related administrative tasks. • Facilitate onboarding for new hires by preparing documentation, coordinating orientation steps, and ensuring a smooth start. • Assist with employee benefits administration by handling records, responding to routine questions, and supporting enrollment processes. • Build and maintain effective relationships with external vendors to help ensure reliable office services and supply delivery. • Maintain accurate administrative and HR records while supporting general office procedures and employee-facing needs.
2026-06-25T00:00:00Z

General Office Clerk

Lakewood, NJ
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a dependable General Office Clerk to join a fast-moving document operations team in New Jersey. This contract opportunity with permanent potential is well suited for someone who enjoys structured, hands-on work, values accuracy, and can stay productive in a high-volume office setting. The role supports document processing activities and may involve rotating across workstations based on daily business needs. Candidates who are organized, adaptable, and comfortable with repetitive tasks will do well in this position. Responsibilities: • Process incoming mail by receiving, sorting, and routing materials to the appropriate workflow. • Prepare physical records for digital capture by arranging, separating, and organizing paperwork before scanning. • Operate scanning equipment to convert high volumes of documents into electronic files while maintaining quality standards. • Compare scanned or received documents against loan-related records to confirm they are matched correctly and completely. • Identify discrepancies, missing items, or file issues and raise them to the appropriate team for resolution. • Maintain orderly filing systems and assist with packaging or sending documents as required. • Provide flexible support across multiple teams and assignments as workload demands shift throughout the day. • Follow required pre-employment clearance steps before beginning work and comply with established office procedures.
2026-06-30T00:00:00Z

General Office Clerk

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a dependable General Office Clerk to provide onsite administrative and operational support in Conshohocken, Pennsylvania. This Long-term Contract opportunity is ideal for someone who enjoys keeping office activities organized, handling mail and supplies, and supporting day-to-day back-office functions. The role requires strong attention to detail, comfort with routine clerical tasks, and confidence using Microsoft Office tools in a fast-paced office setting. Responsibilities:• Manage incoming and outgoing mail, including sorting deliveries, preparing items for shipment, and ensuring timely distribution across the office.• Maintain office supply levels by tracking inventory, placing orders, and restocking commonly used materials for staff.• Receive deliveries and verify incoming items, keeping records accurate and ensuring supplies are stored in the proper locations.• Perform scanning, filing, and document organization tasks to support efficient recordkeeping and easy retrieval of information.• Enter and update data in internal files and spreadsheets with a high level of accuracy and consistency.• Provide general back-office assistance, helping the team stay organized and supporting daily administrative needs.• Use Outlook and Excel to manage communications, track information, and support clerical reporting activities.
2026-06-30T00:00:00Z

Operations Specialist

Philadelphia, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a detail-oriented Operations Specialist to join a team in Philadelphia, Pennsylvania in a Contract to Permanent role. This position supports day-to-day operational activity by coordinating order processing, documentation, billing tasks, and communication tied to incoming goods and outbound shipments. The ideal candidate is comfortable working in a structured environment, enjoys keeping processes organized, and can contribute ideas that improve efficiency over time. Responsibilities: • Process customer and internal orders accurately while maintaining organized transaction records. • Prepare invoices, verify supporting documents, and reconcile order details with receipts and related paperwork. • Track incoming goods and ensure receiving information is documented correctly and promptly. • Support basic bookkeeping and collections activities, including following up on outstanding items when needed. • Coordinate with trucking contacts, vendors, and internal team members regarding materials and delivery activity. • Work with raw material and shipment information to help maintain smooth operational flow. • Use spreadsheets and operational systems to review data, update records, and monitor routine tasks. • Identify opportunities to improve workflows and help build more efficient, dependable procedures.
2026-06-25T00:00:00Z

Operations Specialist

Hockessin, DE
onsite
Temporary / Contract
25 - 25 USD / Hourly
Our company is seeking a detail-oriented Banking Operations Specialist to join our team. This role requires strong checking account balancing and math skills, experience with Microsoft Excel, accurate data entry, and familiarity with banking industry practices and financial data. The candidate will also support processing loans as part of daily responsibilities. Key Responsibilities:<ul><li>Balance checking accounts and reconcile daily banking transactions with high accuracy.</li><li>Review, validate, and enter financial data into internal systems, maintaining strict attention to detail.</li><li>Utilize Microsoft Excel to organize, track, and analyze transaction records and account balances.</li><li>Identify and resolve discrepancies in financial records and escalate issues as needed.</li><li>Ensure compliance with banking regulations, company policies, and confidentiality practices.</li><li>Collaborate with internal departments to ensure accurate and timely processing of customer accounts.</li><li>Assist customers and colleagues with transactional issues related to checking accounts and loans.</li></ul>
2026-06-01T00:00:00Z

Legal Assistant

Toms River, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy litigation practice in New Jersey. This permanent opportunity is well suited for someone who thrives in a collaborative environment and can keep case activity moving efficiently. The ideal candidate brings hands-on experience with court procedures, document preparation, and schedule coordination while maintaining a high level of accuracy and discretion. Responsibilities: • Prepare, revise, and submit legal documents such as pleadings, motions, discovery materials, and related filings in accordance with court requirements. • Coordinate attorney schedules by tracking hearings, depositions, filing deadlines, meetings, and other case-related commitments. • Compose, edit, and review correspondence and litigation documents to ensure clarity, completeness, and accuracy before distribution or filing. • Maintain organized case records across digital and physical files so materials are accessible, current, and properly documented. • Serve as a reliable point of contact for clients, court personnel, experts, and opposing counsel regarding case logistics and documentation. • Support case administration by handling time entry, billing-related tasks, and other operational duties tied to active matters. • Monitor filing procedures and manage electronic submissions through applicable state court e-filing platforms. • Assist attorneys with day-to-day litigation support to help keep matters progressing on schedule and in compliance with deadlines.
2026-06-23T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a proactive Legal Assistant to support a busy corporate law team in Pennsylvania. This position works closely with attorneys and legal staff to keep matters organized, filings on schedule, and department operations running efficiently. The ideal candidate brings strong law firm experience, sound judgment, and a careful approach to managing multiple priorities in a fully onsite environment. Responsibilities: • Provide administrative and legal support across the department, partnering with attorneys and legal staff to maintain efficient daily operations. • Prepare, review, and submit court and electronic filings accurately and within required deadlines. • Manage calendars for attorneys, including hearings, meetings, deadlines, and other time-sensitive commitments. • Organize case and corporate matter files, ensuring documents are properly maintained in electronic and physical records. • Draft, format, and revise legal correspondence, forms, and other documentation as directed by the legal team. • Track key dates and follow up on outstanding items to help keep matters progressing without delays. • Coordinate communications with internal team members, clients, courts, and outside parties in a thorough and organized manner. • Assist with general legal secretary and administrative duties to support a high-volume corporate practice. • Help maintain orderly workflows by prioritizing tasks, handling changing demands, and supporting department-wide needs onsite five days per week.
2026-06-30T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-06-29T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-06-15T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Temporary to Hire
27.7115 - 35 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a litigation team handling substantial plaintiff personal injury and medical malpractice matters in Philadelphia, Pennsylvania. This contract opportunity with potential for a permanent position is ideal for someone who is comfortable managing case-related administrative work, maintaining consistent communication, and helping attorneys keep matters organized and moving forward. The role offers close collaboration with legal staff, including coordination with a litigation paralegal on overlapping tasks, while using tools such as NEOS and Microsoft Office to support daily operations. Responsibilities:• Organize attorney calendars and arrange meetings, depositions, and other case-related appointments to keep deadlines and schedules on track.• Prepare, submit, and track court filings, including electronic filings, while ensuring documents meet procedural and formatting requirements.• Request, obtain, and manage medical, legal, and other case records needed to support active matters.• Communicate with clients to provide updates, gather information, and ensure timely follow-up on outstanding items.• Coordinate with expert witnesses and outside parties to support scheduling, documentation, and case preparation needs.• Maintain accurate case information and supporting documentation within case management systems, including NEOS.• Partner with attorneys and the litigation paralegal on shared tasks that support case progression before and during litigation.• Create, revise, and format correspondence, legal documents, and internal materials using Microsoft Office applications.
2026-06-25T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-06-08T00:00:00Z

Office Manager-AIA

Newark, DE
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Office Manager AIA Construction Billing Location Greater Newark DE Area Compensation 70000 to 100000 Type permanent Onsite Confidential Opportunity A growing construction organization is seeking an experienced Office Manager with AIA construction billing experience to join its team This role supports project operations accounting and leadership while ensuring accurate and timely billing across multiple active construction projects The company offers a stable long tenured environment with strong growth potential and a proactive approach to succession planning This is a key position with high visibility and direct impact on project financial performance and operational efficiency Position Summary The Office Manager will manage the full construction billing cycle including AIA billing progress billing change orders retainage tracking lien waivers and project invoicing This role also provides administrative and operational support across project teams and accounting functions to ensure smooth day to day workflow The role works closely with Project Managers and Accounting to ensure accuracy compliance and timely processing of billing and project documentation Key Responsibilities Prepare and submit AIA billings and progress billings Generate customer invoices and maintain billing schedules Review contracts purchase orders and project documentation for billing accuracy Track and process change orders retainage and contract modifications Prepare and manage lien waivers and supporting documentation Monitor project billing status and outstanding receivables Partner with Project Managers to reconcile billing and project costs Assist with project closeouts and final billing Maintain accurate records within accounting and project management systems Respond to billing inquiries and resolve discrepancies Support month end reporting and project financial reviews Provide general office and operational support to project and accounting teams Qualifications 3 plus years of AIA construction billing experience Construction industry experience required Experience supporting multiple Project Managers or field teams Strong understanding of progress billing retainage and change orders Proficiency in Microsoft Excel Strong organizational and communication skills Ability to manage multiple priorities in a deadline driven environment Strong attention to detail and problem solving skills Preferred Experience Commercial or specialty construction experience Electrical or mechanical contracting background a plus Job costing and project accounting experience ERP or construction accounting software experience Office administration or operations support experience Compensation and Benefits 70000 to 100000 base salary 401k with employer match Comprehensive health benefits Paid time off Career growth opportunities within a stable and growing organization Interview Process One and Done The organization is actively interviewing and moving quickly through the hiring process
2026-06-22T00:00:00Z

Office Svcs Manager

Toms River, NJ
onsite
Temporary / Contract
37 - 39 USD / Hourly
What You’ll Do<ul><li>Manage and maintain relationships with multiple vendors, ensuring strong performance and service delivery</li><li>Monitor vendor contracts and ensure compliance with agreed terms, deliverables, and timelines</li><li>Partner with internal teams to align vendor services to business needs and priorities</li><li>Track vendor performance metrics and identify opportunities for improvement</li><li>Support invoice reconciliation, budgeting, and vendor-related financial processes</li><li>Communicate effectively with stakeholders across teams to ensure alignment and clarity</li><li>Troubleshoot issues, escalate risks when needed, and help drive resolution</li></ul>
2026-06-11T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-06-30T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who can manage a busy front desk while providing dependable administrative support to leadership and staff. The right Administrative Assistant candidate brings strong organization, sound judgment, and a detail-oriented approach to handling calls, visitors, records, and routine office tasks. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266. As an Administrative Assistant your responsibilities will include but aren't limited to:• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate contacts in a courteous and efficient manner. • Provide day-to-day administrative support by preparing documents, maintaining files, and assisting with general office coordination. • Enter, update, and verify information in internal records and databases with a high degree of accuracy. • Support executives and team members with scheduling, correspondence, and other clerical tasks that keep operations running smoothly. • Monitor front desk activity, manage incoming and outgoing communications, and help maintain an organized office environment. • Handle routine receptionist duties, including greeting guests, responding to basic questions, and relaying messages promptly. Get your career moving in the right direction by clicking the apply button today. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013461266.
2026-06-26T00:00:00Z

Administrative Assistant

Newtown Square, PA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week. Responsibilities:• Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported.• Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests.• Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations.• Oversee the distribution, storage, and upkeep of office supplies and related administrative resources.• Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation.• Provide general administrative support such as scheduling, correspondence handling, and record maintenance.• Help maintain office procedures and support operational updates as business needs evolve.• Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience.
2026-07-01T00:00:00Z

Administrative Assistant

Margate City, NJ
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New Jersey. This onsite role is a contract opportunity for someone who enjoys keeping administrative processes organized, providing courteous front-desk support, and handling a steady flow of communication with accuracy and care. The ideal candidate is comfortable working with Microsoft Office, managing routine office tasks, and contributing to a welcoming and efficient environment. Responsibilities: • Welcome visitors and provide courteous front-desk support while maintaining an organized office presence. • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately. • Perform data entry and maintain administrative records with strong attention to detail and confidentiality. • Prepare, organize, and update documents, spreadsheets, and general correspondence using Microsoft Office applications. • Assist with day-to-day office coordination to help ensure schedules, materials, and administrative workflows run smoothly. • Support general clerical activities such as filing, scanning, copying, and distributing paperwork as needed. • Communicate effectively with internal staff and external contacts to help resolve routine questions and administrative needs.
2026-06-25T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite position is a long-term contract opportunity suited for someone who can balance front desk coverage, scheduling, travel coordination, and general administrative support in a fast-paced office environment. The role will work closely with directors, project managers, and visiting executives while helping keep the workplace organized, responsive, and efficient. Responsibilities:• Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors.• Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities.• Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership.• Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination.• Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace.• Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings.• Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations.• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner.
2026-06-25T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a financial and health insurance organization located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and partners, and handling a variety of office support tasks. The role requires strong Microsoft Office skills, a proactive work style, and the ability to contribute positively within a small office setting. What you get to do every single day:• Manage office inventory by tracking supply levels and placing orders to keep materials available for daily business needs.• Receive, organize, and distribute incoming mail to ensure timely delivery of important documents and correspondence.• Communicate with brokers, agencies, and other contacts to provide follow-up support and maintain effective client-facing interactions.• Enter and update information accurately in internal records, spreadsheets, and administrative documents.• Prepare and refine business materials by formatting documents for clarity, consistency, and clear presentation.• Support general administrative activities that help maintain an efficient and well-organized office environment.• Assist with inbound and outbound communication as needed, responding courteously and directing inquiries appropriately.
2026-06-30T00:00:00Z

Administrative Assistant

Boothwyn, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a reliable and organized Administrative Assistant to support daily operations for a busy construction company in Boothwyn, PA. This role is responsible for providing administrative support to office staff, project managers, and leadership while helping ensure smooth communication, accurate documentation, and efficient coordination of day-to-day activities. Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries</li><li>Provide general administrative support to office staff and project teams</li><li>Prepare, organize, and maintain project files, contracts, correspondence, and other documentation</li><li>Assist with scheduling meetings, appointments, and project-related calendars</li><li>Support data entry, filing, scanning, and recordkeeping activities</li><li>Track invoices, purchase orders, and vendor documentation</li><li>Help coordinate subcontractor paperwork, insurance certificates, and compliance documents</li><li>Assist with preparing bid packages, proposals, and project reports</li><li>Maintain office supplies and support general office organization</li><li>Communicate with clients, vendors, subcontractors, and internal team members in a professional manner</li><li>Support timesheet collection, payroll-related paperwork, and other administrative processes as needed</li><li>Perform additional administrative duties to support construction operations and project deadlines</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and professional Administrative Assistant to support daily operations within our insurance office in Wilmington, Delaware. This role is responsible for providing administrative support to leadership and staff, maintaining office organization, assisting with client communications, and helping ensure efficient workflow in a fast-paced insurance environment. The ideal candidate is organized, customer-focused, and able to manage multiple priorities with accuracy and professionalism. Key Responsibilities:<ul><li>Provide administrative support to managers, agents, and office staff</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Greet clients and visitors in a professional and courteous manner</li><li>Schedule meetings, appointments, and calendar updates</li><li>Prepare, format, and maintain documents, reports, and spreadsheets</li><li>File, scan, and organize records, policies, and other office documentation</li><li>Assist with data entry, policy updates, and general office recordkeeping</li><li>Support client service activities by responding to basic inquiries and routing requests appropriately</li><li>Process mail, handle office supplies, and coordinate general office operations</li><li>Maintain confidentiality of client and company information</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-06-24T00:00:00Z

Administrative Assistant

Clarksboro, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for a highly organized Administrative Assistant to support daily operations in our client's South Jersey office. This Administrative Assistant position plays an important role in keeping schedules, records, and communications running smoothly while assisting an accounting-focused team with administrative coordination. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced office environment. Responsibilities:<ul><li>Coordinate daily administrative activities for leadership, accounting team members, and office staff to help maintain efficient workflow.</li><li>Organize calendars, arrange meetings, and schedule calls while keeping appointments and commitments up to date.</li><li>Draft, edit, and distribute letters, reports, and other business documents with strong attention to formatting and accuracy.</li><li>Maintain both digital and paper filing systems, ensuring records are complete, accessible, and handled with appropriate confidentiality.</li><li>Assist with new client setup by gathering documentation, supporting engagement paperwork, and helping track onboarding progress.</li><li>Monitor office supply levels and place replenishment orders to keep the workplace stocked and operational.</li><li>Update client information in internal records and databases and complete data entry and clerical tasks as needed.</li><li>Handle confidential business and client information with discretion at all times.</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations within an education-focused environment located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who is organized, dependable, and comfortable managing a wide range of administrative tasks that help teams stay efficient and responsive. The role offers an opportunity to contribute to a busy workplace by coordinating schedules, handling communications, and maintaining accurate records. What you get to do every single day:• Coordinate calendars, meetings, and appointments to ensure smooth day-to-day operations.• Prepare, organize, and maintain records, reports, and other administrative documents with accuracy.• Respond to phone calls, emails, and general inquiries in a timely and attentive manner.• Support office workflow by ordering supplies, tracking inventory, and assisting with routine administrative processes.• Assist staff and leadership with scheduling, correspondence, and follow-up on key administrative matters.• Maintain organized filing systems and update information across internal documents and databases as needed.
2026-06-30T00:00:00Z