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75 results for Administrative Assistantaccounts Payable in Morgantown, PA

Accounts Payable Clerk

Wilmington, DE
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a highly organized and detail-oriented Accounts Payable Clerk to join a team on a contract basis in Wilmington, Delaware. In this role, you will be responsible for managing essential financial tasks such as cash postings, collections, and account reconciliations. This is a great opportunity to contribute to the success of the finance team while ensuring accuracy and efficiency in accounts receivable operations. Responsibilities:• Accurately post daily cash receipts and ensure payments are applied to the correct customer accounts.• Conduct outbound calls to customers to address outstanding invoices and follow up on overdue payments.• Maintain and organize financial records to ensure easy accessibility and compliance.• Regularly update customer account details and payment information in accounting systems.• Prepare and distribute monthly account statements to customers, ensuring accuracy and completeness.• Reconcile the accounts receivable ledger to confirm all payments are accounted for and properly recorded.• Collaborate with internal teams to resolve billing discrepancies and address customer inquiries promptly.• Support month-end close processes by performing tasks related to accounts receivable.• Assist in improving accounts receivable procedures to enhance operational efficiency.
2026-05-14T00:00:00Z

Accounts Payable Clerk

Leola, PA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
We are looking for an Accounts Payable/Payroll Accountant to join a busy accounting team in Pennsylvania. This role supports essential payables and payroll activities in a manufacturing environment and is well suited for someone who works carefully, stays organized, and adapts well to changing priorities. The position offers the chance to build broad accounting knowledge while contributing to accurate financial operations each day. Responsibilities:• Manage day-to-day accounts payable activities along with payroll-related administrative tasks.• Review incoming invoices and vendor statements, reconcile discrepancies, and maintain accurate payment records.• Pair supporting documentation with payment approvals and prepare checks for mailing.• Scan, organize, and retain payable records in both electronic and paper filing systems.• Process weekly payroll for approximately 170 to 185 contract and direct employees.• Use spreadsheets and payroll software to calculate wages, confirm pay accuracy, and complete related submissions.• Handle internal payroll payment requests and record associated accounting activity.• Prepare journal entries and account reconciliations connected to payroll and general ledger reporting.• Build proficiency across accounting processes and provide backup support in functions such as receivables, invoicing, costing, or HR as needed
2026-05-19T00:00:00Z

Accounts Payable Clerk

Lancaster, PA
onsite
Temporary / Contract
21 - 21.75 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day invoice and payment activities for a busy team in Lancaster, Pennsylvania. This Long-term Contract position is well suited to someone who is organized, detail-oriented, and comfortable managing high-volume financial transactions with accuracy. The ideal candidate will help maintain efficient accounts payable operations while ensuring documentation, coding, and payment processing are handled in a timely manner. Responsibilities:• Review incoming invoices for completeness, accuracy, and proper approval before entering them into the system.• Assign correct general ledger or expense codes to vendor invoices and supporting documentation.• Process accounts payable transactions efficiently to keep payments current and records up to date.• Prepare and coordinate check runs according to established payment schedules and internal controls.• Reconcile invoice details with purchase orders, receipts, or related backup when needed.• Communicate with vendors and internal departments to resolve billing discrepancies or missing information.If interested, please send resume on a word document to Jim.Kirk@Roberthalf com• Maintain organized payment files and ensure accounts payable records are accurate and audit-ready.
2026-05-05T00:00:00Z

Accounts Payable Clerk

Wilmington, DE
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Accounts Payable Clerk to support daily payment and invoice activities for an onsite team in Wilmington, Delaware. This Long-term Contract opportunity is well suited for someone who works carefully with financial records, enjoys structured accounting tasks, and can manage a steady volume of transactions with accuracy. The role focuses on invoice entry, payment support, record maintenance, and coordination with vendors and internal staff to keep accounts payable operations running smoothly. Responsibilities: • Enter invoices, billing details, and vendor information into the accounting system with a strong focus on accuracy and timeliness. • Examine submitted invoices for completeness, confirm key details, and record transactions correctly in Sage Intacct. • Apply appropriate coding to invoices, assist with matching documentation, and keep supporting records organized for review. • Help prepare check runs under guidance, verifying that approvals and backup materials are in place before payments are issued. • Maintain orderly accounts payable files so documents can be retrieved quickly and audit readiness is supported. • Respond to vendor and internal team inquiries related to invoice status, payment questions, and account discrepancies. • Track payment deadlines and follow established procedures to help ensure obligations are processed on schedule. • Provide additional clerical and accounting support as needed to help the department reduce backlog and maintain workflow. • Work onsite with flexibility in scheduling while supporting approximately 4 hours per week of accounts payable activity.
2026-05-26T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-05-26T00:00:00Z

Administrative Assistant

Harrisburg, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Are you organized, detail-oriented, and love keeping things running smoothly? We’re looking for an Administrative Assistant to support a busy team in the Harrisburg area. This is a great opportunity for someone who enjoys a mix of office coordination, communication, and hands-on support. What You’ll Be Doing:<ul><li>Provide day-to-day administrative support to the team</li><li>Answer phones, greet visitors, and manage incoming communications</li><li>Schedule meetings, coordinate calendars, and assist with appointments</li><li>Maintain and organize files, records, and documentation</li><li>Assist with data entry, reporting, and Excel tracking</li><li>Order office supplies and help keep the office running efficiently</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-11T00:00:00Z

Administrative Assistant

Media, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
One of our premier financial services clients is looking to staff an Administrative Assistant with previous client-facing or client support experience. This highly organized Administrative Assistant will support daily operations within a fast-paced financial services environment while playing a key role assisting with administrative tasks, client interactions, and internal processes. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-05-04T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-27T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply. Here’s how you’ll contribute each day: • Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.• Utilize Microsoft Word to create, format, and edit documents with accuracy.• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.• Maintain organized filing systems to support easy retrieval of records.• Collaborate with team members to support administrative projects and deadlines.• Prepare correspondence and reports as needed.• Assist in scheduling meetings and managing calendars for staff.• Ensure a welcoming and detail-oriented environment for visitors and callers.• Handle confidential information with discretion and attention to detail.
2026-05-15T00:00:00Z

Administrative Assistant

York, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Ready to bring your organizational skills to a team that truly values what you do? We’re looking for a detail-oriented and dependable Administrative Assistant to help keep our office running smoothly and efficiently. What You’ll Be Doing:<ul><li>Provide administrative support across departments</li><li>Answer phones, manage emails, and greet visitors with professionalism</li><li>Handle data entry, filing, and document management</li><li>Assist with scheduling meetings, calendars, and office coordination</li><li>Support special projects and day-to-day office needs</li></ul>
2026-05-18T00:00:00Z

Accounts Payable Specialist

Camden, NJ
onsite
Permanent / Full Time
40000 - 48000 USD / Yearly
Robert Half is seeking a skilled Accounts Payable Specialist to join our client's team in South Jersey. In this Accounts Payable Specialist role, you’ll manage essential financial operations, ensuring accurate and timely processing of invoices and payments while fostering strong vendor relationships. If you bring exceptional attention to detail, strong organizational abilities, and a commitment to compliance, we’d love to hear from you. Responsibilities:<ul><li>Manage and monitor the accounts payable ledger, ensuring timely follow-up on outstanding balances and accurate record-keeping.</li><li>Review aging reports regularly to identify overdue bills and take necessary action to resolve them.</li><li>Process payments to vendors accurately and on time, ensuring compliance with company policies.</li><li>Resolve invoice discrepancies and disputes professionally, collaborating with vendors to ensure accuracy.</li><li>Create and monitor certifications of insurance and W-9 tracking, ensuring vendor compliance.</li><li>Maintain and update the vendor database, ensuring accurate and current information.</li><li>Compare purchase orders, payment terms, and charges to ensure alignment and accuracy.</li><li>Provide regular reports and updates on outstanding balances and payment processes to management.</li><li>Adhere to all relevant regulations and company policies, maintaining confidentiality and security of sensitive financial data.</li></ul>
2026-05-01T00:00:00Z

Accounts Payable Specialist

Boothwyn, PA
onsite
Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-focused Accounts Payable Specialist to support day-to-day financial operations in Pennsylvania. This onsite contract opportunity with potential for a permanent role is well suited for someone who enjoys working in a fast-paced environment, maintaining accurate records, and helping ensure timely payment activity and account accuracy. The role will contribute to both payables and receivables processes while assisting with reconciliations and month-end reporting. Responsibilities:• Manage invoice intake, review account coding, and enter payable transactions accurately within the accounting system.• Apply incoming payments and record receivable activity to keep customer accounts current and well documented.• Coordinate payment processing through ACH transactions and scheduled check runs while meeting established deadlines.• Reconcile vendor, customer, and bank accounts, researching variances and resolving issues in a timely manner.• Track open balances and communicate with customers or vendors regarding payment questions, past-due items, and account discrepancies.• Support month-end close by preparing reports, organizing financial data, and assisting with statement-related activities.• Maintain orderly financial files and ensure supporting documentation is complete, accurate, and easy to retrieve.• Work closely with internal departments to address billing concerns and improve the flow of financial information.
2026-05-07T00:00:00Z

Accounts Payable Specialist

Norristown, PA
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for an Accounts Payable Specialist to join a growing organization in Pennsylvania. This long-term contract opportunity is ideal for someone who thrives in a fast-paced accounting environment and can manage a substantial invoice volume with precision and urgency. The role requires strong experience in accounts payable operations, financial data review, and payment processing, along with the ability to work both independently and as part of a collaborative team. Responsibilities:• Manage the full accounts payable cycle, including reviewing, coding, and entering a high volume of invoices accurately and on time.• Process weekly invoice activity of approximately 1,000 transactions while maintaining strong attention to detail and meeting department deadlines.• Prepare and execute vendor payments through ACH and check runs in accordance with established schedules and controls.• Reconcile invoice details, investigate discrepancies, and resolve payment-related issues by working closely with internal teams and external vendors.• Use Sage Intacct and Excel to organize financial information, support reporting needs, and maintain accurate accounts payable records.• Analyze payable data and assist with preparing reports that support accounting operations and decision-making.• Ensure invoices are properly classified to the correct accounts and aligned with internal financial procedures.• Communicate effectively with team members and stakeholders to prioritize urgent items and support smooth daily AP operations.
2026-05-26T00:00:00Z

Accounts Payable Specialist

Norristown, PA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Accounts Payable Specialist to join a resources organization in Norristown, Pennsylvania on a Contract basis. This hybrid opportunity is suited for someone who is comfortable managing invoice workflows, supporting payment processing, and maintaining accurate financial records in a fast-paced environment. The role offers part-time hours of approximately 25 to 35 per week and will play an important part in day-to-day accounts payable operations. Responsibilities: • Process vendor invoices accurately by reviewing documentation, entering details into the company’s accounting platform, and routing items appropriately for payment • Apply correct general ledger or account coding to invoices to support accurate financial tracking and reporting • Record and post cash payments in a timely manner while ensuring transactions are matched and documented correctly • Assist with payment activities such as ACH transactions and check runs in accordance with established schedules and controls • Manage order entry tasks with a high level of accuracy to help maintain organized and up-to-date financial records • Verify invoice information, identify discrepancies, and follow up as needed to resolve issues before payment is issued • Maintain consistent accounts payable records and support the overall efficiency of the finance function through careful data handling
2026-05-12T00:00:00Z

Accounts Receivable Clerk

Norristown, PA
onsite
Temporary to Hire
21 - 24.2 USD / Hourly
We are looking for an Accounts Receivable Clerk to support billing and collections activities for a growing organization in Pennsylvania. This contract opportunity is a long-term contract role is ideal for someone who is organized, attentive to detail, and confident communicating with clients about account balances and payment activity. In this role, you will help maintain healthy cash flow by managing receivables, applying payments accurately, and keeping account records current and well documented. Responsibilities:• Oversee a portfolio of customer accounts, review aging reports, and take appropriate action on outstanding balances, including significantly past-due invoices.• Follow up with clients regarding open invoices to encourage timely payment and support consistent cash collection results.• Prepare and send recurring account statements and account status updates to provide clients with clear visibility into their balances.• Respond to client questions, resolve billing concerns, and escalate complex account issues when additional review is needed.• Post cash receipts, apply payments accurately, and process credit card transactions in a timely manner.• Explain invoice details and charge calculations clearly so clients understand billing activity and payment expectations.• Maintain complete and accurate records of collection efforts, client communications, and payment arrangements.• Work within established company guidelines and departmental procedures to ensure compliant and consistent collection practices.
2026-05-18T00:00:00Z

Accounts Receivable Clerk

Coopersburg, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounts Receivable/ invoicing specialist to join a team in the Lehigh Valley. This position supports daily invoicing operations in a fully onsite Monday through Friday environment and plays an important role in maintaining accurate billing records and responsive customer service. The ideal candidate brings hands-on experience working from bills of lading, strong Excel capabilities, and a careful approach to validating financial and shipping documentation. Responsibilities:• Process customer invoices by reviewing bills of lading and confirming that shipped materials are complete, accurate, and ready for billing.• Enter and maintain billing-related transactions in the company system while ensuring records are current and properly documented.• Compare shipment weights, quantities, and sales order details to identify mismatches and resolve billing variances promptly.• Generate invoices, credits, and pro forma invoices as needed, making sure each document is prepared correctly and issued on time.• Scan, index, and organize daily billing documents to support reliable record retention and easy retrieval of archived files.• Respond to customer inquiries related to invoices, charges, and billing status with clear and effective communication.• Track daily billing activity by maintaining reports on deposits, invoiced volumes, and overall invoice output.• Partner with sales, shipping, warehouse, and other internal teams to address documentation questions and support efficient billing workflows.
2026-05-26T00:00:00Z

Accounts Payable / Payroll Specialist

York, PA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Accounts Payable / Payroll Specialist to support daily financial operations in York, Pennsylvania. This position combines invoice management and payroll administration, requiring strong accuracy, sound judgment, and consistent follow-through. The ideal candidate will help maintain organized records, support timely payments and payroll processing, and contribute to reliable accounting practices across the organization. Responsibilities: • Handle the full cycle of vendor invoice processing, ensuring entries are complete, properly authorized, and recorded in the correct accounts. • Prepare and issue payments through approved methods, while tracking deposits, prepayments, and related reconciliations. • Maintain vendor records, assist with onboarding new suppliers, and resolve statement discrepancies or outstanding balances. • Support month-end activities by completing account reconciliations and preserving clear documentation for audit readiness. • Review incoming invoices, organize distribution for approval, and help improve accounts payable workflows and team procedures. • Process regular payroll in a timely manner using payroll software, verifying hours worked, earnings adjustments, deductions, and status changes. • Partner with Human Resources to reflect new hires, separations, and employee updates accurately in payroll records. • Respond to payroll-related questions with professionalism while safeguarding sensitive employee information. • Assist with payroll balancing, journal entries, year-end tasks such as W-2 support, and compliance with applicable payroll regulations.
2026-05-12T00:00:00Z

Senior Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leaders and teams within the organization. This role requires strong communication skills, sound judgment, attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable and able to handle confidential information with professionalism. Key Responsibilities:<ul><li>Provide high-level administrative support to managers, departments or senior leadership. </li><li>Manage complex calendars, schedule meetings and coordinate appointments. </li><li>Prepare correspondence, reports, presentations and other business documents. </li><li>Coordinate travel arrangements, expense reports and meeting logistics. </li><li>Serve as a point of contact for internal and external communications. </li><li>Maintain organized records, files and documentation. </li><li>Assist with project coordination, follow-up on action items and process improvements. </li><li>Support office operations and help ensure administrative processes run efficiently. </li><li>Handle sensitive and confidential information with discretion. </li></ul>
2026-05-15T00:00:00Z

PART TIME Accounts Receivable Clerk

Bethlehem, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a PART TIME Accounts Receivable Clerk to support daily receivables activity for a Long-term Contract opportunity in Bethlehem, Pennsylvania. This fully onsite, first-shift role offers a flexible 10-hour-per-week schedule and is ideal for someone who can step in quickly to help reduce a backlog of accounting work. The position focuses on maintaining accurate cash flow records, processing incoming payments, and supporting consistent billing and collection efforts. Responsibilities:• Record incoming payments and apply cash accurately to customer accounts in a timely manner.• Prepare bank deposits, process received checks, and ensure all receipts are documented correctly.• Review outstanding balances and follow up with commercial customers to support collection efforts.• Generate invoices and assist with routine billing activities to keep accounts current.• Reconcile accounts receivable transactions and investigate discrepancies or unapplied payments.• Maintain organized financial records and provide updates on aging accounts and payment status.• Assist the team with clearing delayed workload related to recent organizational changes.• Collaborate with internal staff onsite to support smooth day-to-day receivables operations.
2026-05-22T00:00:00Z

Accounts Receivable Manager

Lancaster, PA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an experienced Accounts Receivable Manager to lead and oversee the financial operations of the accounts receivable department for our client in Lancaster. In this role, you will manage collections, maintain accurate financial records, and ensure the smooth functioning of billing processes. Your leadership and organizational skills will be key in fostering an efficient and results-driven team. Responsibilities:• Lead and supervise the Accounts Receivable team, providing training, guidance, and performance evaluations to ensure high efficiency.• Oversee all collection activities, including account assessments, client communications, and resolution of billing discrepancies.• Maintain accurate and up-to-date financial records by monitoring collection reports and updating account details in the accounting system.• Prepare and present reports, correspondence, and updates to internal and external stakeholders.• Identify and address issues contributing to client payment delays, collaborating with management to implement solutions.• Process adjustments, credits, and other account changes in a timely and detail-oriented manner.• Monitor aging reports and ensure timely follow-up to minimize overdue accounts.• Collaborate with other departments to improve billing processes and financial reporting
2026-05-13T00:00:00Z

Accounting clerk

Northampton, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented Accounting Clerk to support daily accounting operations and maintain accurate financial records. This role assists with accounts payable and receivable, data entry, reconciliations, and general administrative support within the accounting department.Responsibilities<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and journal entries into the accounting system</li><li>Perform account reconciliations and resolve discrepancies</li><li>Maintain organized and accurate financial records and documentation</li><li>Support month-end and year-end close processes</li><li>Assist with preparing reports and schedules for management</li><li>Respond to internal and external accounting-related inquiries</li><li>Provide general administrative support to the accounting team</li></ul>
2026-05-15T00:00:00Z

Accounting Clerk

Richboro, PA
onsite
Permanent / Full Time
41600 - 47840 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our client's team in Southampton, Pennsylvania. This role is ideal for someone with a strong background in accounts payable and receivable, who is eager to contribute to maintaining accurate financial records and ensuring smooth accounting operations. You will play a key role in processing invoices, reconciling accounts, and supporting various financial tasks. Responsibilities:• Process vendor invoices and ensure all necessary approvals are obtained before timely payments are made.• Accurately review, code, and enter invoices and employee expense reports into the accounting system.• Perform reconciliations of vendor statements and resolve any discrepancies efficiently.• Generate accounts receivable invoices, record incoming payments, and assist with collection efforts for overdue accounts.• Keep financial records well-organized and maintain a system that guarantees accuracy.• Conduct regular bank and account reconciliations to ensure financial data consistency.• Input financial transactions into the system with precision and verify the correctness of entries.• Assist in preparing financial reports and contribute to month-end closing procedures.• Address inquiries from vendors, customers, and internal staff regarding billing and payment matters.• Provide support with other accounting and administrative tasks as needed.
2026-05-08T00:00:00Z

Accounting Clerk

Wayne, PA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join our team in Radnor, Pennsylvania. In this long-term contract role, you will play an integral part in managing financial transactions, ensuring accuracy, and maintaining compliance with company policies. This position requires a strong focus on data entry, invoice processing, and vendor management while utilizing tools like QuickBooks and Microsoft Excel. Responsibilities:• Manage incoming Finance Department mail by sorting and distributing documents efficiently.• Print, scan, and process fund requests and invoices to ensure timely handling.• Research vendor and client information, verifying available funds for transactions.• Review and approve or deny fund requests based on established organizational guidelines.• Organize and file paid invoices and fund requests systematically for easy retrieval.• Input new vendor information into the system• Maintain records of accounts payable and receivable to support financial reporting.• Utilize QuickBooks and Microsoft Excel to perform accurate data entry and analysis.• Communicate effectively with vendors and clients to resolve discrepancies or inquiries.• Support the Finance Department in maintaining compliance and operational efficiency.
2026-05-12T00:00:00Z

Executive Administrative Assistant

New Castle, DE
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for an Executive Administrative Assistant to provide high-level support to leadership while also contributing to day-to-day finance and office operations at our client located in the Greater Delaware area. This Executive Administrative Assistant role blends executive coordination, administrative organization, and clerical assistance, making it ideal for someone who can manage competing priorities with sound judgment and attention to detail. The successful candidate will help keep schedules, communications, records, and event logistics running smoothly while maintaining a detail oriented and confidential approach. Responsibilities:<ul><li>Oversee the President’s schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities.</li><li>Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics.</li><li>Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication.</li><li>Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation.</li><li>Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently.</li><li>Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination.</li><li>Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork.</li><li>Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events.</li><li>Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment.</li></ul>
2026-05-21T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-05-22T00:00:00Z