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6 results for Administrative Associate 3 in Moon, PA

Administrative Asst/Exec. Asst 3 (5+ years)

Pittsburgh, PA
remote
Temporary / Contract
20.00 - 24.00 USD / Hourly
Our client in North Hills, PA is hiring June 5th - October 2nd but has potential to go longer. Monday - Friday 8AM - 5PM. Pay: $20-24 The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping workPrepare invoices reports memos letters financial statements and other documentsFile and retrieve corporate documents records and reportsRead and analyze incoming memos submissions and reports to determine their significance and plan their distributionPrepare agendas and make arrangements for committee board and other meetings ResponsibilitiesPerform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping workPrepare invoices reports memos letters financial statements and other documentsFile and retrieve corporate documents records and reportsRead and analyze incoming memos submissions and reports to determine their significance and plan their distributionPrepare agendas and make arrangements for committee board and other meetings SkillsVerbal and written communication skills multi-tasking customer service skills and interpersonal skillsAbility to work independently and manage oneís timeAbility to keep information organized and confidentialBasic mentoring skills necessary to provide support and constructive performance feedbackPrevious experience with computer applications such as Microsoft Word Excel and PowerPoint Education and Experience High school diploma or GED required5-7 years experience requiredExperience working with executives highly preferred
2026-06-05T20:23:45Z

Benefits Specialist

Pittsburgh, PA
remote
Temporary / Contract
26.00 - 31.00 USD / Hourly
Our Pittsburgh client is seeking a Benefits Specialist for a hybrid, contract opportunity. This role will support the administration of employee benefits programs and play a key role in open enrollment, employee education, and ongoing benefits support. The ideal candidate is detail-oriented, service-focused, and comfortable working directly with employees and vendors. Hours: 40 hours a week, M-F. Hours are flexible: 7-3. 8-4, 9-5, or 10-6 with a half hour lunch. Pay: $26–31/hr Free parking available and easily accessible by bus.
2026-05-29T14:58:49Z

Paralegal

Grove City, PA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for an experienced and detail-oriented Trust and Estates Paralegal to join our team in Grove City, Pennsylvania. In this role, you will manage estate administration and tax matters while providing exceptional support to clients. The ideal candidate thrives in a client-focused, relaxed work environment and is capable of handling multiple cases independently. Responsibilities: • Oversee the administration of up to 25 trust and estate cases simultaneously, ensuring accuracy and progress at various stages. • Prepare and submit Pennsylvania inheritance tax returns while handling all related estate administration tasks. • Support estate planning and succession planning by maintaining thorough documentation and compliance standards. • Coordinate residential and commercial real estate transactions associated with estate matters. • Build and maintain strong client relationships by providing clear communication and updates throughout each process. • Work onsite five days a week to collaborate with team members and provide a consistent presence. • Utilize the Lackner System or similar estate management software efficiently for case tracking and administration.
2026-06-08T17:54:14Z

Benefits Coordinator

Pittsburgh, PA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Benefits Coordinator to support day-to-day benefits operations for a long-term contract opportunity based in Pittsburgh, Pennsylvania. This position focuses on delivering accurate employee benefits support, resolving coverage-related questions, and helping maintain efficient administration across leave, COBRA, and related programs. The ideal candidate brings hands-on experience in benefits coordination and a strong understanding of compensation and benefits processes in a fast-paced environment. Responsibilities: • Administer employee benefit programs by coordinating enrollments, updates, and ongoing coverage changes with accuracy and timeliness. • Serve as a point of contact for benefits-related inquiries, providing clear guidance on plan options, eligibility, and employee participation. • Manage COBRA processes, including notifications, documentation, and coordination of continuation coverage activities. • Support leave of absence administration by tracking cases, maintaining records, and communicating with employees and relevant partners. • Review benefits data and reports to identify discrepancies, support audits, and help ensure compliance with plan requirements. • Partner with internal stakeholders and external vendors to resolve benefits issues and maintain smooth program administration. • Assist with compensation and benefits coordination by maintaining records and supporting related administrative processes. • Prepare and organize benefits documentation, communications, and status updates to promote consistent and effective operations.
2026-06-08T22:43:43Z

Executive Assistant

Boardman Nt, OH
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Ohio within the telecom services industry. This contract opportunity with permanent potential is well suited for someone who can keep executive operations running smoothly, communicate with professionalism, and manage competing demands in a fast-moving environment. The role calls for sound judgment, strong attention to detail, and the ability to handle confidential matters with discretion while partnering across internal teams and external contacts. Responsibilities: • Provide high-level administrative support to executive leadership, ensuring daily activities and priorities are organized effectively. • Oversee complex calendar scheduling, coordinate meetings, and adjust plans quickly as business needs change. • Create and refine correspondence, reports, presentations, and other materials for executive use. • Arrange travel logistics, itineraries, and related meeting details to support business objectives. • Serve as a point of coordination between leadership, internal departments, and external business partners. • Monitor developments within the telecommunications and carrier services space to help leadership stay informed. • Maintain confidentiality when managing sensitive information, executive communications, and business documentation. • Support executive meeting preparation by organizing agendas, materials, follow-up items, and scheduling needs.
2026-05-27T15:13:44Z

Accounts Payable / Staff Accountant

Pittsburgh, PA
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an Accounts Payable / Staff Accountant to support daily accounting operations. This position plays an important role in managing payables, maintaining tax-related records, and helping the organization meet reporting deadlines with accuracy and consistency. The ideal candidate brings solid accounting knowledge, sound judgment, and the ability to work effectively with vendors, internal teams, and project stakeholders. Responsibilities:• Oversee vendor communication and coordinate payment activity by reviewing authorized invoices for accuracy, completeness, and timely disbursement.• Reconcile open invoice balances using three-way matching to confirm that purchase orders, receipts, and billing documents align before payment is issued.• Maintain supplier tax records and prepare annual 1099 reporting to support accurate year-end filing requirements.• Research state sales and use tax obligations, update tax data as needed, and submit returns within required deadlines.• Administer the company purchase order records to help ensure reliable tracking and documentation across transactions.• Evaluate accounts payable workflows, identify opportunities to improve efficiency, and recommend stronger processes and internal controls.• Support month-end, quarter-end, and year-end close activities by ensuring payable-related deadlines are met and by providing documentation for audit requests.• Review accounts payable activity for compliance with established procedures, investigate invoice issues, and document resolutions to improve consistency.• Partner with project managers and subcontractors to address payment questions, resolve discrepancies, and maintain smooth financial coordination.
2026-06-04T20:04:10Z