We are looking for a detail-oriented Office Assistant for a contract position in Saint Paul, Minnesota. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.<br><br>Responsibilities:<br>• Receive, sort, and distribute incoming mail and packages to appropriate recipients.<br>• Maintain an organized and welcoming office environment, ensuring resources align with organizational goals.<br>• Monitor inventory levels and coordinate the replenishment of office supplies and materials.<br>• Process invoices and ensure timely entry into financial systems for payment.<br>• Assist staff with credit card receipt management, expense reimbursements, and submission processes.<br>• Handle donation processing and collaborate with the team to manage donor acknowledgements.<br>• Provide administrative support to the President, including managing schedules and coordinating tasks.<br>• Prepare and distribute materials for Board and Committee meetings, ensuring timely delivery and quorum requirements.<br>• Answer inbound calls professionally and assist with general inquiries.<br>• Scan and organize documents, maintaining accurate records for office use.
<p>Robert Half is currently seeking a <strong>detail-oriented and motivated Office Assistant</strong> to support our client’s daily operations and contribute to their ongoing success. This <strong>temporary-to-hire</strong> position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support across departments</li><li>Manage phone calls, emails, and other correspondence</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li><li>Organize and maintain physical and digital filing systems</li><li>Prepare, proofread, and edit reports, documents, and presentations</li><li>Perform data entry and maintain accurate records</li><li>Maintain a clean and organized office space</li><li>Order and track office supplies as needed</li><li>Assist in planning office events and activities</li><li>Greet and assist visitors in a professional and friendly manner</li><li>Address customer inquiries and direct them to the appropriate department</li><li>Collaborate with team members and departments to support workflow and communication</li></ul><p><br></p>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>We are looking for a dedicated and resourceful Executive Assistant to join our team in Roseville, Minnesota. This is a long-term contract position designed for a proactive individual who thrives in a dynamic environment and enjoys providing exceptional support to two executives. The ideal candidate will excel at managing daily operations, maintaining organization, and fostering positive relationships with clients and colleagues.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to executives, including calendar management and scheduling.</p><p>• Handle client communications and oversee the intake process for new and repeat clients, ensuring applications are accurate and complete.</p><p>• Organize and maintain documentation, ensuring files are well-structured and easily accessible.</p><p>• Facilitate daily team debriefs and manage task lists to ensure smooth operations.</p><p>• Answer incoming calls professionally, managing inquiries and directing them as needed.</p><p>• Coordinate travel arrangements and book accommodations for executives.</p><p>• Assist in creating and polishing presentations using tools like Canva, as needed.</p><p>• Proactively contribute ideas to improve workflows and develop systems for increased efficiency.</p><p>• Support the team in various tasks, including general office duties and occasional errands.</p><p>• Foster a positive and fun workplace culture, encouraging collaboration and high performance.</p>
<p>Are you looking to expand your career path as an Accounting Clerk at an organization that is valued within the industry? Robert Half has an job opening for a candidate to support a department as an Accounting Clerk. The Accounting Clerk position seeks an experienced candidate in the following tasks: matching invoices to purchase orders/ vouchers, data entry, and assisting with Accounts Payable (A/P) and Accounts Receivable (A/R). We offer a dynamic, team-oriented workspace, great benefits, and future career advancement opportunity. This is a short term contract employment based in the Roseville, Minnesota area.</p><p> </p><p>Responsibilities</p><p>- Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes</p><p>- Resolve discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required</p><p>- Produce statements and reports that require utilization of a variety of sources</p><p>- Support Accounts Receivable: process daily invoices/credit, apply cash receipt, and help with collection of past due balance</p><p>- Submit financial figures to journals and ledgers</p><p>- Support Accounts Payable: A/P invoice matching & filing, vendor invoices and disbursement filing</p><p>- General accounting: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
<p>The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p>We are looking for a personable, organized, and proactive <strong>Front Desk/Office Assistant</strong> to join our team and ensure the smooth day-to-day functioning of our office operations. In this role, you will be the first point of contact for visitors and clients, while also supporting administrative tasks that keep the office running efficiently. If you have excellent communication skills, are highly organized, and enjoy multitasking, this is an excellent opportunity to grow your career in an administrative role.</p><p><strong>Responsibilities:</strong></p><ul><li>Act as the first point of contact for visitors and clients, providing a welcoming and professional experience.</li><li>Answer and direct phone calls, responding to inquiries or transferring calls to the appropriate departments.</li><li>Maintain a clean and organized front desk and common areas, ensuring a positive and professional office environment.</li><li>Manage scheduling for office appointments, meetings, and conference room bookings.</li><li>Provide administrative support to various departments, including data entry, filing, and document preparation.</li><li>Assist with incoming and outgoing mail and deliveries, including distributing mail and preparing shipments.</li><li>Monitor and order office supplies to ensure adequate stock and functionality of office equipment.</li><li>Handle basic bookkeeping tasks, such as processing invoices or tracking departmental expenses.</li><li>Coordinate the setup of meetings and events, including ordering catering or creating materials as needed.</li><li>Support other team members with tasks or special projects as assigned by management.</li></ul>
<p>We are looking for a detail-oriented and organized Receptionist to join our client on a contract basis. In this position, you will play a key role in ensuring the smooth operation of their office by providing exceptional support and creating a welcoming environment for visitors and staff. This role offers an excellent opportunity to work in a fast paced industry and contribute to a dynamic team. Responsibilities:</p><ul><li>Provide coverage for the front desk as needed, including covering the lunch hour.</li><li>Review past-due statements as part of payment tracking. This may include receiving statements by mail from clients, logging into the system to confirm payment status, and determining if invoices are genuinely past due or recently paid.</li><li>Perform data entry tasks related to safety paperwork in the company's system.</li><li>Scan and file safety paperwork and other documents as required.</li><li>Complete tasks involving scanning and filing documents, often requiring attention to detail due to the repetitive nature of the work.</li><li>Work effectively in a friendly office environment with a team-oriented culture.</li><li>Handle front desk duties during quiet periods with minimal foot traffic or phone calls—an ability to stay focused, as you'll work independently during these times.</li></ul>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play an integral role in ensuring the smooth operation of daily administrative tasks while providing essential support to managers, team members, and overall business operations. This position involves multitasking across various duties such as organizing meetings, maintaining records, handling correspondence, and offering exceptional customer service. Excellent communication skills and time management are fundamental for this role. </p>
<p>Robert Half's Legal Practice is looking for a skilled Legal Assistant to join a high performing Corporate Practice at a top law firm in Edina, Minnesota. In this role, you will provide comprehensive administrative and legal support to Corporate Attorneys and Corporate deals. The ideal candidate will have a strong background in corporate law, exceptional organizational skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare legal documents and correspondence with accuracy and attention to detail.</p><p>• Organize and maintain multiple calendars and schedules to ensure efficient time management.</p><p>• Coordinate and prepare materials required for legal team meetings and client interactions.</p><p>• Review, sort, and distribute both electronic and physical mail to appropriate recipients.</p><p>• Manage and maintain legal files, both in hard copy and within the firm’s document management system.</p><p>• Perform general administrative tasks, including copying, scanning, and processing timesheets and expense reports.</p><p>• Assist with entity formation tasks and related legal documentation as needed.</p>
<p>Robert Half has an exceptional opportunity for an Accounting Clerk to assist companies in Minneapolis on a contract basis. This position would include but not limited to matching and batching invoices, processing expense reports, processing checks, handing AR invoicing, and resolving A/P issues.</p><p> </p><p>Your responsibilities in this role</p><p> </p><p>- Verify, log and mail checks, including expediting special handling</p><p> </p><p>- Ensure invoices, checks, and other documents are properly sorted, logged, photocopied, and filed</p><p> </p><p>- Accurately execute daily processes and controls in a timely manner while ensuring Company policies are followed</p><p> </p><p>- Handle daily department mail by opening, sorting, and distributing it</p><p> </p><p>- Carry out additional tasks as assigned</p><p> </p><p>- Provide customer service to internal business partners</p><p> </p><p>- Help with internal and external audits as required</p><p> </p><p>- Support the AP/AR/Finance Department by completing administrative and clericals tasks </p>
<p>Robert Half has an exceptional opportunity for an Accounts Payable Clerk to join the team at a recognized company. Serving as the Accounts Payable Clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will have the opportunity for career growth and quick advancement within this dynamic department. Based out of the Falcon Heights, Minnesota area, the Accounts Payable Clerk will be a contract position.</p><p> </p><p>Responsibilities</p><p>- Carry out additional projects as required</p><p>- Open, sort, and deliver department mail on a daily basis</p><p>- Ensure compliance with Company policies while carrying out daily processes and controls accurately and on time</p><p>- Manage the process of verifying, logging, and mailing checks, including expediting special handling</p><p>- Assist internal business partners with any customer services needs</p><p>- Provide internal and external audit assistance as required</p><p>- Support the AP/Finance Department by completing administrative and clerical tasks</p><p>- Maintain proper storage of invoices, checks, and other documents by organizing, logging, photocopying, and filing them</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Minneapolis, Minnesota. In this role, you will play a key part in ensuring accurate data entry and maintaining an organized filing system. This position is ideal for someone who thrives in a structured environment and enjoys working with both numerical data and documentation.<br><br>Responsibilities:<br>• Accurately input data into various systems, ensuring precision and attention to detail.<br>• Organize and maintain a numerical filing system for documents.<br>• Handle large volumes of data entry tasks efficiently and within given deadlines.<br>• Perform routine checks to verify the accuracy of entered data and correct discrepancies.<br>• Maintain and update physical and digital records to ensure accessibility and compliance.<br>• Collaborate with team members to streamline document management processes.<br>• Assist with general administrative tasks as needed to support the team.<br>• Ensure confidentiality and proper handling of sensitive information.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Clearwater, Minnesota. This role involves supporting subcontractor onboarding processes and ensuring compliance with insurance requirements for construction projects. If you have a strong background in administrative tasks within the construction industry and a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate the onboarding process for subcontractors, ensuring all necessary documentation and requirements are met.<br>• Verify subcontractor insurance policies to confirm adequate coverage for construction projects.<br>• Collaborate with insurance agents to resolve any discrepancies or obtain missing information.<br>• Maintain accurate records of subcontractor compliance and insurance documentation.<br>• Support administrative tasks related to construction project operations.<br>• Communicate effectively with subcontractors regarding compliance guidelines and requirements.<br>• Monitor and track insurance renewals to ensure continuous coverage.<br>• Assist in preparing and reviewing subcontractor proposals.<br>• Provide general administrative support to the team as needed.<br>• Ensure all processes align with company standards and industry regulations.
We are looking for a dedicated Receptionist to join our financial services team in Bloomington, Minnesota. This role involves supporting the wealth management team and providing additional assistance to the receptionist, ensuring smooth daily operations. The ideal candidate will be organized, detail-oriented, and comfortable managing a variety of administrative tasks.<br><br>Responsibilities:<br>• Coordinate and manage client meeting schedules for a busy office environment.<br>• Complete light computer-based tasks, including project-related assignments.<br>• Prepare and handle mailings as required to support business needs.<br>• Assist with receptionist duties, including greeting visitors and handling incoming calls.<br>• Provide administrative support to the wealth management team to ensure efficient workflow.
<p>Robert Half is partnering with a Well-Known Client and sourcing for a contract-to-hire Legal Administrative Assistant. You will play a pivotal role in supporting the transactional legal process. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support for transactional legal matters, ensuring accuracy and efficiency.</p><p>• Assist in drafting, reviewing, and organizing agreements and related documents.</p><p>• Manage the filing process, ensuring all records are properly maintained and easily accessible.</p><p>• Coordinate the collection and confirmation of signatures for legal documents.</p><p>• Open and maintain files for transactional matters, ensuring all relevant information is documented.</p><p>• Locate and retrieve documents as needed to support legal operations.</p><p>• Perform general administrative tasks, such as scheduling, correspondence, and data entry.</p><p>• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</p><p>• Collaborate with legal team members to streamline processes and ensure compliance.</p><p>• Support corporate transactions by providing timely and organized assistance.</p>
<p>We are looking for a highly organized Administrative Assistant to join our client. In this contract role, you will play a key part in supporting scheduling operations, managing data systems, and collaborating with multiple departments. If you are detail-oriented and excel at working with scheduling systems, this is an excellent opportunity to contribute to a dynamic environment. Responsibilities:</p><ul><li>Manage room scheduling, ensuring accuracy within their system and related platforms.</li><li>Collaborate with other department to coordinate and make adjustments for rooming and scheduling requirements.</li><li>Build sections and handle modifications directly within the system.</li><li>Respond to inquiries regarding room capacities and instructional aspects related to scheduling.</li><li>Create term schedules, ensuring alignment with needs and standards.</li><li>Support registration and maintenance tasks within their system.</li><li>Process various changes and updates in their system as required.</li><li>Maintain information accurately, ensuring smooth functionality within the system.</li><li>Manage scheduling, focusing on modifications rather than building schedules from scratch.</li></ul>
<p>We are seeking an experienced Non-Profit Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract-to-hire in St Paul, MN. </p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
<p>Robert Half has an exceptional opportunity for an Accounting Clerk to assist companies in Minneapolis on a contract basis. This position would include but not limited to matching and batching invoices, processing expense reports, processing checks, handing AR invoicing, and resolving A/P issues. </p>
<p>We are seeking a Customer Service Representative to join our healthcare team in south Minneapolis, Minnesota. This role involves being a supportive and friendly voice in person and via phone, providing excellent service to our clients, and managing a variety of tasks simultaneously. The ideal candidate will be eager to learn new things and understand how their role contributes to the broader team. This position offers a contract to hire possibility. </p><p><br></p><p>Responsibilities:</p><p>• Handle between 20 and 40 calls from patients and case managers daily</p><p>• Accurately input orders into our order system</p><p>• Conduct follow-up on orders that may be delayed</p><p>• Review fee schedules to confirm benefit eligibility</p><p>• Submit and process authorizations to insurance companies</p><p>• Work proactively with management to define their career path</p><p>• Apply basic medical terminology knowledge in customer interactions</p><p>• Utilize customer service software for efficient service delivery</p><p>• Perform data entry tasks as needed</p><p>• Maintain electronic medical records in an organized and efficient manner.</p>
<p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol><p><br></p>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm!</p><p><br></p><p>1 day/week remote after initial training. 4 days on-site in downtown Minneapolis.</p><p><br></p><p>The responsibilities for this position will include, but are not limited to:</p><p><br></p><ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul><p><br></p>
<p>Robert Half has an exciting opportunity for an Accounts Receivable Clerk at a growing organization on the east side of the Twin Cities! The main duties of this position include full cycle accounts receivable, including making collection calls to consumers and businesses, maintaining cash receipts journal, and reconciling accounts. The ideal candidate will experience with QuickBooks and the ability to easily learn new systems. Based out of the East Metro, the Accounts Receivable Clerk will be a contract position.</p><p> </p><p>Responsibilities:</p><p>- Applies cash receipts in US dollars and other foreign currencies</p><p>- Balances and reconciles general ledger cash account for receipts daily</p><p>- Investigates and resolves customer discrepancies</p><p>- Regularly calls and informs customers of past due accounts</p><p>- Makes inquiries on customer payment status</p><p>- Adheres to company credit and collection standards</p><p>- Coordinates corrective actions w/ customer service for pricing/billing errors</p><p>- Assists w/ accounts payable as needed</p><p>- Maintains detailed records and prepares communications and reports as needed</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
<p>Robert Half is looking to hire an Accounting Clerk for a contract position at a well-respected organization. The primary responsibilities of the Accounting Clerk will be assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R), matching invoices to purchase orders and/or vouchers, and general forms of data entry. Come work in a stimulating work environment in a position with excellent growth opportunity and consistently rewarding work.</p><p> </p><p>Responsibilities</p><p>- Upload financial information to journals, registers, and ledgers, manually or by electronic equipment</p><p>- Organize documents that require knowledge in determining proper classification of expenditure codes and accounting codes</p><p>- Companywide accounting and administration assistance: help with G/L account reconciliation and month-end closing, other ad hoc projects</p><p>- Rectify transaction documents, which may involve revision of other documents or entries as well as the original; may initiate other actions</p><p>- Settle discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required</p><p>- Monitor budgets and originate or verify adjustments and transfers</p><p>- Compose statements and reports that require utilization of a variety of sources</p><p>- Assist Accounts Receivable: process daily invoices/credit, apply cash receipt, help with collection of past due balance</p><p>- Help Accounts Payable: A/P invoice matching & filing, vendor invoices and disbursement filing</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
<p>Robert Half is seeking an <strong>articulate and highly skilled Receptionist</strong> for a <strong>long-term contract-to-hire</strong> opportunity with a fast-growing and innovative company in the <strong>Minnesota</strong> region. This role offers a stimulating work environment, hands-on responsibilities, and opportunities for long-term career growth.</p><p><strong>What You’ll Do</strong></p><ul><li>Greet and assist visitors while managing a high volume of incoming calls</li><li>Handle mail processing, shipping, copying, and faxing of documents</li><li>Maintain office supply inventory and place orders as needed</li><li>Prepare and track expense reports</li><li>Keep process documentation and filing systems up to date</li><li>Schedule and coordinate meetings</li><li>Enter and maintain accurate data in software systems</li><li>Serve as the main point of contact for internal staff and external guests</li></ul><p><br></p>
