We are looking for an experienced Accounting Assistant to join our dynamic team in Mountain View, California. This role is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and enjoys working collaboratively to ensure accurate and efficient financial operations. As a Contract to permanent position, this opportunity offers the potential for long-term growth within our organization.<br><br>Responsibilities:<br>• Perform monthly reconciliations for multiple bank accounts to ensure financial accuracy.<br>• Manage accounts payable and accounts receivable processes with efficiency.<br>• Prepare and distribute owner statements and direct deposits in a timely manner.<br>• Generate financial reports, including those related to taxes, payroll, retirement accounts, and worker's compensation.<br>• Handle payroll processes for office staff and apartment managers.<br>• Maintain and balance property accounts to ensure proper financial tracking.<br>• Prepare quarterly distributions for specific property accounts.<br>• Complete journal entries and ensure accurate recordkeeping for internal and external review.<br>• Communicate effectively with owners and external stakeholders regarding financial matters.<br>• Manage year-end tasks, including the preparation of vendor and owner 1099s and filing of annual reports.
<p>Colleen McAuliffe is seeking an experienced Senior Accountant to join our team in San Jose, California. In this role, you will leverage your expertise to oversee accounting operations, ensure compliance with industry standards, and contribute to the financial integrity of our organization. This position is ideal for an individual with a strong background in construction accounting and a proactive approach to managing complex financial tasks.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze monthly journal entries, account reconciliations, and financial reports to ensure accuracy.</p><p>• Lead month-end and year-end closing processes, delivering timely and precise financial statements.</p><p>• Maintain and reconcile general ledger accounts, with a focus on construction job cost accounting.</p><p>• Manage accounts payable, accounts receivable, and payroll processes, ensuring operational accuracy.</p><p>• Collaborate closely with project managers to track job costing, work-in-progress schedules, and conduct variance analyses.</p><p>• Support budgeting and forecasting initiatives, providing critical financial insights.</p><p>• Ensure adherence to industry standards and internal controls to maintain regulatory compliance.</p><p>• Assist in preparing documentation and schedules for internal and external audits.</p><p>• Drive process improvements to enhance efficiency and accuracy across accounting functions.</p><p>• Provide mentorship and guidance to entry-level accounting staff to foster team development.</p>
We are looking for a dedicated and detail-oriented Medical Receptionist to join our team in Santa Cruz, California. In this contract position, you will play a vital role in ensuring smooth operations at the front desk by managing administrative tasks and providing exceptional service to patients and staff. This opportunity requires strong organizational skills, multitasking abilities, and bilingual communication.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, ensuring a welcoming and detail-oriented environment.<br>• Manage appointment scheduling and maintain accurate records in the office system.<br>• Handle telephone inquiries and direct calls to the appropriate departments.<br>• Process patient paperwork and ensure all documentation is completed correctly.<br>• Coordinate with medical staff to support efficient workflow and communication.<br>• Maintain the reception area to uphold cleanliness and organization standards.<br>• Utilize software tools such as Microsoft Office, Outlook, Excel, and Word for daily tasks.<br>• Assist with billing inquiries and payment processing as needed.<br>• Ensure compliance with office policies, including dress code and vaccination requirements.<br>• Support other administrative tasks as assigned by the management team.
<p>We are looking for a meticulous and organized Accounts Payable Clerk to join our team in Seaside, California. As part of a non-profit organization dedicated to supporting education, you will play a vital role in managing financial transactions and ensuring accurate vendor disbursements. This position offers an opportunity to contribute to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor payments, reimbursements, and disbursements for staff, faculty, and students in accordance with organizational policies.</p><p>• Verify and match purchase orders with invoices, ensuring accuracy before entering them into accounting software.</p><p>• Maintain detailed records of all accounts payable transactions, adhering to departmental deadlines.</p><p>• Review and code invoices appropriately to ensure proper allocation of expenses.</p><p>• Prepare and execute check runs, ensuring timely payments to vendors and other stakeholders.</p><p>• Collaborate with internal departments to resolve discrepancies and clarify invoice issues.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Ensure compliance with financial regulations and organizational procedures in all aspects of accounts payable.</p><p>• Contribute to process improvement initiatives to enhance the efficiency of the accounts payable function.</p><p>• Perform additional administrative tasks as needed to support the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p>Robert Half Administrative and Customer Support is seeking a receptionist with a strong sense of ownership and attention to detail. In this Receptionist role you will be responsible for answering phones, acting as the company liaison, and interacting professionally with customers. This is a great opportunity for those looking for a dynamic team environment, offering a great workspace/office, excellent benefits and great career advancement and opportunity. This is a long-term temporary-to-fulltime position located in San Jose, California.</p>
We are looking for a Workplace Experience Coordinator to join our team in San Jose, California. In this role, you will support daily operations by ensuring smooth coordination of front desk activities, workplace services, and employee interactions. This is a contract position lasting two months, with the possibility of extension.<br><br>Responsibilities:<br>• Welcome and assist visitors and employees with a detail-oriented and friendly demeanor.<br>• Issue visitor and parking passes while adhering to established security protocols.<br>• Organize and manage on-site events, including securing event spaces, arranging setups, and overseeing logistics.<br>• Coordinate workplace services such as mail handling, office supply management, and onboarding processes.<br>• Address inquiries and complaints from employees, guests, and colleagues, providing prompt and effective resolutions.<br>• Arrange and confirm recreational, dining, and business-related activities for requestors.<br>• Monitor janitorial and maintenance work orders, ensuring timely execution and service quality.<br>• Collaborate with vendors to ensure the delivery of goods and services to the workplace.<br>• Manage calendars and reservations to support efficient scheduling and resource allocation.<br>• Follow property-specific security and emergency procedures to ensure the safety of all individuals in the building.
<p>An international firm is seeking a Junior Attorney for their congenial San Jose office. This role offers mentorship from senior trial attorneys and the opportunity to gain substantive experience in litigation. The ideal candidate will possess 1 to 2 years of experience in professional negligence, product liability, or real estate-related litigation.</p><p><br></p><p>Responsibilities:</p><p>• Oversee overall case management, including drafting motions and handling discovery requests</p><p>• Conduct depositions and participate in court proceedings</p><p>• Develop and maintain strong relationships with existing clients</p><p>• Actively market the firm to new and potential clients through frequent and direct contact</p><p>• Have the ability to travel as this position may present opportunities for travel</p>
<p>We are looking for a motivated and detail-oriented entry-level attorney to join our practice in Salinas, California. This role is a fantastic opportunity for a recent law school graduate to gain hands-on experience in estate planning, real estate litigation, and construction law. The ideal candidate will be fluent in Spanish and passionate about serving the local community while advancing their legal career.</p><p><br></p><p>Responsibilities:</p><p>• Conduct client consultations and assist in creating comprehensive estate plans tailored to individual needs.</p><p>• Handle various aspects of litigation, including real estate disputes and construction law cases, from initiation to resolution.</p><p>• Draft and review legal documents such as motions, demands, and responses to discovery requests.</p><p>• Perform detailed legal research and provide thorough analyses to support case strategies and decision-making.</p><p>• Communicate effectively with clients, courts, and opposing counsel to advocate for clients' interests.</p><p>• Represent clients in court by attending hearings, motions, and other legal proceedings.</p><p>• Collaborate with colleagues to meet deadlines and achieve favorable outcomes for clients.</p><p>• Actively participate in networking events and community initiatives to build relationships and promote the firm.</p><p>• Assist in pro bono or low-cost legal services to support the Spanish-speaking community.</p><p>• Take on additional tasks as needed to contribute to the firm's overall success.</p>
We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.<br><br>Responsibilities:<br>• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.<br>• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.<br>• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.<br>• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.<br>• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.<br>• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.<br>• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.<br>• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.<br>• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.<br>• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.
<p>A venerable multi-service law firm headquartered in downtown San Jose, is recruiting for a mid-level attorney (4 years+) for our Family Law group. The successful candidate will be responsible for providing advice and counsel to clients on a broad spectrum of family law issues.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Deliver legal advice and counsel to clients facing various family law issues</p><p>• Represent clients before judicial officers and in mediations</p><p>• Draft legal documents including discovery and motions</p><p>• Negotiate settlements on behalf of clients</p><p>• Handle client inquiries and complaints with professionalism and efficiency</p><p>• Collaborate with fellow attorneys to achieve the best possible results for clients</p><p>• Maintain accurate and up-to-date client records</p><p>• Monitor client accounts and take appropriate action when necessary</p><p>• Participate actively in the Family Law group, contributing to our collective knowledge and expertise</p><p>• Stay updated on changes and developments in family law to ensure our practice remains compliant and our advice is current.</p>
We are seeking a skilled Paralegal to join our team in our San Jose, California branch. The role involves working closely with attorneys in handling various aspects of litigation within the industry that requires a high level of attention to detail. This position offers an exciting opportunity to apply your skills in Civil Litigation, Motions, Briefs, and Trial Preparation.<br><br>Responsibilities:<br>• Assisting attorneys with the management and preparation of legal documents, including motions, complaints, and briefs.<br>• Handling client and witness interviews for hearing, deposition, and trial.<br>• Conducting thorough and accurate legal support work as permitted by the rules of the California State Bar.<br>• Utilizing exceptional communication and analytical skills to resolve complex legal issues.<br>• Working independently and collaboratively with the team to ensure legal tasks are completed efficiently.<br>• Managing evidence in an organized manner to assist attorneys in the litigation process.<br>• Utilizing creative thinking and problem-solving skills to tackle legal challenges.<br>• Maintaining a high level of performance and delivering measurable results.
<p>We are looking for a skilled General Ledger (GL) Accountant to join our team in Salinas, California. In this role, you will manage various accounting operations, ensure the accuracy of financial records, and support organizational decision-making through detailed reporting and analysis. The ideal candidate will thrive in a collaborative environment and demonstrate a strong commitment to maintaining confidentiality and adhering to regulatory standards.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll transactions and reconcile payroll accounts on a monthly basis.</p><p>• Prepare and submit tax reports accurately and address payroll-related inquiries promptly.</p><p>• Manage accounts payable by processing and coding invoices related to payroll.</p><p>• Record and reconcile daily accounts receivable, deposits, and cash receipts.</p><p>• Process approved refunds for patients and insurance companies in compliance with organizational policies.</p><p>• Generate financial and statistical reports to assist leadership in strategic planning.</p><p>• Perform monthly bank reconciliations and ensure alignment with General Ledger accounts.</p><p>• Prepare General Ledger entries and departmental financial statements on a regular basis.</p><p>• Maintain accurate documentation and uphold confidentiality in line with organizational policies.</p><p>• Collaborate effectively with internal teams and external partners to support accounting functions.</p><p><br></p><p>Posted by Recruiting Director Scott Moore</p>
<p>We are looking for a detail-oriented Accounting General Ledger Analyst to join our team on a contract basis in Watsonville, California. In this role, you will be responsible for managing general ledger activities, performing reconciliations, and ensuring accurate financial reporting. This position offers an opportunity to contribute to financial audits, regulatory filings, and process improvements while collaborating with various departments to support organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Execute monthly financial close processes, ensuring accurate reporting and timely submission of required documents.</p><p>• Prepare and review journal entries, accrual estimates, and balance sheet reserves using historical and budgeted data.</p><p>• Investigate and resolve variances by analyzing discrepancies and communicating findings.</p><p>• Handle regulatory filings, including sales and use tax, property tax, and beverage container tax programs.</p><p>• Support federal and state tax filings by sourcing and providing requested information to third-party tax preparers.</p><p>• Assist with annual financial audits by preparing schedules and sourcing required documents.</p><p>• Create and maintain schedules to support budgeting and planning processes.</p><p>• Research and analyze inquiries from other departments regarding cost center activities.</p><p>• Identify areas for process improvement and implement streamlined workflows.</p><p>• Perform special projects and other tasks as directed by finance management.</p>
We are looking for an experienced Paralegal to join our boutique estate planning and trust administration practice in Los Altos, California. This position requires a motivated and meticulous individual who thrives in a collaborative environment and possesses expertise in all aspects of trust and estate administration. You will work closely with attorneys, clients, fiduciaries, and support staff, managing complex cases and meeting deadlines with precision.<br><br>Responsibilities:<br>• Organize and analyze asset information to support trust and estate administration processes.<br>• Assist in appraising and valuing assets, including strategies for asset allocation and subtrust funding.<br>• Prepare inventories, asset allocation agreements, and transfer documents for trust and estate matters.<br>• Draft and file court pleadings such as Probate petitions, Spousal Property petitions, and Trust Reformation petitions.<br>• Manage court filings, eFilings, discovery processes, and service of legal documents.<br>• Research and prepare deeds and supporting documents for real property transfers, including grant deeds and quitclaim deeds.<br>• Create fiduciary reports and accountings to ensure compliance and accuracy.<br>• Review and prepare Estate and Gift Tax returns with attention to detail.<br>• Maintain organized physical and electronic client files for seamless access and management.
We are looking for a detail-oriented AP/AR Accountant to join our team on a long-term contract basis in Santa Clara, California. This role requires an individual with a strong background in accounting and finance to manage billing, invoicing, and accounts receivable functions effectively. The ideal candidate will possess excellent analytical skills and the ability to provide accurate financial reporting while meeting deadlines.<br><br>Responsibilities:<br>• Process and review billing, invoicing, and cash applications to ensure accurate entry into accounting systems.<br>• Investigate and resolve accounts receivable discrepancies in a timely manner.<br>• Analyze financial transactions and records to verify their accuracy and completeness.<br>• Assist in preparing monthly variance reports and provide detailed explanations for accounting variances.<br>• Create financial projections to assess the impact of changes on income and overall financial health.<br>• Reconcile billing and accounts receivable records, maintaining up-to-date documentation.<br>• Examine financial statements and verify compliance with accounting standards and principles.<br>• Support month-end accounting tasks, including posting to the general ledger and resolving discrepancies.<br>• Interpret contracts and legal documents to record complex business transactions accurately.<br>• Undertake additional duties as assigned to contribute to the overall efficiency of the accounting department.
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
We are looking for a dedicated Property Administrator to join our team on a contract basis in Watsonville, California. In this role, you will perform a variety of administrative tasks essential to the smooth operation of property management activities. This position offers an excellent opportunity for individuals with strong organizational skills and a keen eye for detail.<br><br>Responsibilities:<br>• Organize and maintain physical and digital property files to ensure accurate record-keeping.<br>• Welcome vendors and visitors, providing assistance and directing them as needed.<br>• Coordinate schedules, arrange meetings, and manage calendars for property management staff.<br>• Process, sort, and prepare invoices for review and approval.<br>• Scan, file, and distribute documents using office equipment such as scanners and fax machines.<br>• Assist in the preparation of reports and documentation related to property operations.<br>• Ensure office supplies and equipment are well-maintained and stocked.<br>• Communicate effectively with internal teams and external stakeholders to support property operations.<br>• Perform general administrative tasks to facilitate the day-to-day functions of the office.
We are looking for a skilled Site Engineer to join our team in Santa Clara, California. This position focuses on supporting business energy services programs and involves working closely with major customer accounts. As part of this long-term contract role, you will contribute to energy efficiency initiatives through audits, inspections, and project management while engaging with customers and the community.<br><br>Responsibilities:<br>• Evaluate and validate the technical aspects of energy efficiency applications, including energy savings calculations and equipment specifications.<br>• Conduct on-site inspections to ensure energy-efficient equipment has been correctly installed at commercial and industrial facilities.<br>• Prepare detailed requests for proposals to facilitate energy efficiency projects.<br>• Address customer inquiries and concerns related to installed equipment or program details.<br>• Perform facility walkthroughs to identify potential energy-saving opportunities and produce comprehensive energy reports.<br>• Deliver presentations and conduct outreach activities to educate the community about energy efficiency incentives.<br>• Provide project management support to ensure timely and successful completion of energy-related initiatives.<br>• Maintain and update databases to track project progress and program results.<br>• Compile and submit weekly, monthly, and annual reports to document program outcomes.
<p>We are offering an exciting opportunity for an Attorney to join our team in San Jose, California. This role is within a multi-service law firm and will focus on our Employment Law group. As a lawyer, you will provide advice and counsel to clients regarding various aspects of employment law.</p><p><br></p><p>Responsibilities:</p><p>• Provide advice to clients on matters related to employment law, including hiring, terminations, harassment, discrimination, and retaliation.</p><p>• Manage issues related to trade secrets, leaves of absence, and wage and hour law.</p><p>• Draft legal documents such as employee handbooks, nondisclosure agreements, arbitration agreements, and separation agreements.</p><p>• Litigate on matters related to wrongful termination, class and representative actions, discrimination, harassment, retaliation, wage and hour, and breach of contract.</p><p>• Use Adobe Acrobat, Case Management Software, and Document Management tools to manage and organize case materials.</p><p>• Conduct briefing, civil litigation, complaint handling, and depositions.</p><p>• Engage in arbitration and class action litigation.</p><p>• Handle issues related to employment discrimination, trade secrets, and retaliation.</p><p>• Ensure all activities are in compliance with the relevant laws and regulations.</p>
We are looking for a skilled Paralegal to join our team in San Jose, California. This role offers the flexibility of a hybrid schedule and is open to remote candidates with exceptional qualifications. The ideal candidate will bring expertise in civil litigation, trial preparation, and case management while contributing to a dynamic legal environment.<br><br>Responsibilities:<br>• Assist with discovery processes, including gathering and organizing relevant documents.<br>• Provide comprehensive support in civil litigation cases, ensuring deadlines and filings are met.<br>• Prepare trial materials and documentation, collaborating with attorneys for effective case presentation.<br>• Manage case files using specialized software, maintaining accuracy and organization.<br>• Conduct legal research and draft correspondence to support attorneys in various matters.<br>• Monitor billable hours to meet monthly and annual targets efficiently.<br>• Handle family law cases with attention to detail and client confidentiality.<br>• Coordinate with clients and legal teams to ensure effective communication and case progress.<br>• Support hybrid legal assistant and paralegal responsibilities as required.<br>• Maintain compliance with legal standards and procedures throughout all casework.
We are looking for an experienced Patent Prosecution Paralegal to join our team in Santa Clara, California. The ideal candidate will bring a deep understanding of patent processes and procedures, including U.S. filings, international coordination, and client communications. This role offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are key.<br><br>Responsibilities:<br>• Prepare and file U.S. patent applications, amendments, appeals, and maintenance fees, ensuring compliance with all required protocols.<br>• Coordinate international patent prosecution activities, including liaising with foreign counsel and managing annuity payments.<br>• Manage docketing and calendaring tasks to track deadlines and maintain accurate records.<br>• Compile and deliver detailed status reports to clients, providing clear updates on case progress.<br>• Communicate effectively with clients to address inquiries and ensure smooth handling of patent matters.<br>• Support billing activities by reviewing and processing invoices related to prosecution tasks.<br>• Utilize case management software to organize and maintain documentation efficiently.<br>• Assist with discovery, trial preparation, and civil litigation tasks as needed.<br>• Collaborate with team members to streamline workflows and improve operational efficiency.
