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34 results for It Operations Manager in Modesto, CA

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-05-01T23:59:39Z

Accounts Payable Clerk

San Ramon, CA
onsite
Temporary to Hire
22.16 - 25.66 USD / Hourly
We are looking for an Accounts Payable Clerk to join our client in San Ramon, California in a contract capacity with the potential for a permanent role. This position supports day-to-day payable operations by reviewing invoices, maintaining accurate records, coordinating with vendors and internal teams, and helping ensure timely disbursements. The ideal candidate is organized, detail-oriented, and comfortable managing multiple administrative and accounting tasks in a fast-paced environment. Responsibilities: • Review, code, and enter vendor invoices into the accounts payable system after confirming supporting documentation is complete and accurate.• Open, sort, and distribute incoming accounts payable correspondence each day while prioritizing items that require prompt action.• Verify that invoices comply with billing procedures and follow up within the AP workflow to resolve discrepancies before payment is released.• Process approved payables on schedule, assist with check runs, and help ensure vendors are paid within established deadlines.• Reconcile vendor statements and credit accounts, researching variances and correcting issues as needed.• Maintain orderly accounts payable files and update vendor records, including new supplier setup and documentation retention.• Respond professionally to questions from vendors, portfolio managers, and resident managers regarding invoice status, payments, and account details. Please reach out to John Miller for immediate consideration.
2026-05-06T17:44:04Z

Confidential Controller

Hayward, CA
onsite
Permanent / Full Time
180000.00 - 220000.00 USD / Yearly
We are looking for a meticulous and detail-oriented Controller to oversee and manage document control processes in our organization. The ideal candidate will have expertise in handling, organizing, and maintaining sensitive documentation while ensuring accuracy and compliance with company standards. This role is based in Hayward, California, and offers an excellent opportunity for someone passionate about precision and organization. Responsibilities:• Lead and oversee the accounting team and department operations• Produce monthly financial reports, including income statements, balance sheets, and WIP• Monitor and adjust project budgets as needed• Manage cash flow, forecasts, and monthly bank reconciliations• Ensure tax filings, payments, and regulatory compliance are met on time• Oversee subcontractor payables and required compliance documentation• Track union labor and ensure accurate, timely benefit contributions• Partner with project managers and executives to support business objectives
2026-04-02T17:43:43Z

Assistant Controller

Santa Clara, CA
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
We are looking for an Assistant Controller to join our team in Santa Clara, California. In this role, you will assist the Controller in managing accounting operations, financial reporting, and internal controls. This position requires strong attention to detail, expertise in construction accounting, and a collaborative approach to working with various departments. Responsibilities: • Lead and support monthly, quarterly, and annual financial close processes to ensure timely and accurate reporting. • Prepare and analyze financial statements in compliance with industry standards and organizational requirements. • Manage job cost accounting tasks, including tracking schedules, cost-to-complete calculations, and percentage-of-completion reports. • Perform reconciliations for general ledger accounts and balance sheet items to maintain data accuracy. • Contribute to cash flow forecasting and budgeting to support organizational financial planning. • Oversee revenue recognition and contract accounting processes to ensure compliance with relevant guidelines. • Collaborate with project managers to evaluate job performance, profitability, and variance analysis. • Develop and enhance internal controls, accounting policies, and procedures to improve operational efficiency. • Coordinate audits, tax preparation, and external reporting to meet regulatory and compliance obligations. • Supervise and guide accounting staff, supporting growth and effective team collaboration.
2026-04-09T22:53:46Z

Payroll Specialist

Sacramento, CA
onsite
Temporary to Hire
32.00 - 34.00 USD / Hourly
We are looking for a Payroll Specialist to join a machinery manufacturing company in Sacramento, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, onsite environment and brings strong experience managing complex payroll operations across multiple states. The role will support a high-volume employee population while partnering closely with HR, managers, and accounting to ensure payroll accuracy, compliance, and timely reporting. Responsibilities: • Manage biweekly and special payroll runs for a large multi-state workforce, ensuring employees are paid accurately and on schedule. • Administer monthly payroll processing for an international employee group while maintaining consistency with established procedures. • Review timekeeping records, identify discrepancies, and work with department leaders to secure timely corrections. • Oversee payroll system updates and assist with adding new state tax setups to support business needs. • Monitor adherence to federal, state, and local payroll regulations and help maintain compliant payroll practices. • Perform detailed payroll audits, reconcile payroll-related reports, and investigate complex pay issues to resolution. • Track leave activity, benefit-related deductions, and manual payment requests such as final checks or payroll adjustments. • Prepare preliminary calculations for commissions, bonuses, and incentive payments based on company guidelines. • Support accounting operations through reconciliations, draft journal entries, management reporting, and maintenance of payroll documentation. • Partner with HR, employees, and leadership to answer payroll questions and provide responsive issue resolution.
2026-04-30T18:58:47Z

Recruiting Coordinator

San Jose, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring operations for a dynamic organization in San Jose, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced talent environment and enjoys creating a smooth, organized experience for candidates, recruiters, and hiring teams. The person in this role will help drive efficient recruiting workflows, maintain strong communication across stakeholders, and contribute to high-volume hiring efforts with accuracy and professionalism. Responsibilities: • Coordinate recruiting activities across multiple openings, helping recruiters and hiring managers move candidates efficiently through each stage of the hiring process. • Manage interview scheduling and candidate communications to ensure a detail-focused, timely, and well-organized experience from initial outreach through final steps. • Support full-cycle recruiting operations by tracking candidate progress, updating hiring records, and keeping recruitment workflows aligned with business needs. • Use applicant tracking systems to maintain accurate data, monitor requisition activity, and help ensure reporting and documentation remain current. • Assist with sourcing efforts by identifying potential talent and supporting outreach for corporate and high-volume hiring initiatives. • Partner with internal stakeholders to resolve scheduling conflicts, streamline recruiting coordination, and maintain consistent hiring momentum. • Help improve day-to-day recruiting processes by identifying inefficiencies and supporting practical workflow enhancements. • Maintain a high level of confidentiality and attention to detail while handling candidate information and recruitment documentation.
2026-05-04T16:08:44Z

Bookkeeper

Walnut Creek, CA
onsite
Temporary to Hire
30.40 - 35.20 USD / Hourly
We are looking for a meticulous and reliable Bookkeeper to join a small, well-established commercial property management company in Walnut Creek, California. This Contract position involves managing the daily accounting operations for approximately 12 commercial properties. The role focuses on transactional accounting tasks, including Accounts Payable, Accounts Receivable, and reconciliations, without requiring the preparation of financial statements or an Accountant-level background. Responsibilities: • Process and code vendor invoices accurately, ensuring timely payments and maintaining up-to-date vendor records. • Manage tenant rent payments, track delinquencies, and assist with follow-ups and collections as needed. • Reconcile monthly bank statements and credit card transactions to ensure accuracy and completeness. • Maintain organized and accurate accounting records, ensuring compliance with company policies. • Handle vendor payments, including issuing checks and managing electronic payment systems. • Post tenant charges and payments while maintaining detailed and accurate tenant ledgers. • Resolve discrepancies in vendor statements and ensure proper documentation for W-9s and other records. • Support property managers by tracking payments and providing necessary accounting assistance. • Ensure all transactions are recorded promptly and correctly in accounting systems. • Collaborate with team members to maintain smooth financial operations across multiple properties.
2026-04-15T15:18:45Z

Human Resources Specialist

Hollister, CA
onsite
Permanent / Full Time
70000.00 - 78000.00 USD / Yearly
We are looking for an experienced Human Resources Specialist to oversee and enhance HR operations in Hollister, California. This role involves managing employee relations, benefits administration, and HR processes, ensuring compliance and supporting workforce development. The ideal candidate will bring strong organizational skills and expertise in HR systems to foster a positive and productive workplace. Responsibilities:• Manage employee relations by addressing workplace concerns and fostering a positive work environment.• Oversee benefits administration, including the management of benefit packages and payroll systems.• Ensure accurate and efficient use of automated payroll systems to process employee compensation.• Administer onboarding processes to provide new hires with a seamless transition into the organization.• Maintain and update HR information systems (HRIS) for accurate record-keeping and reporting.• Collaborate with team leaders to support labor and employee relations initiatives.• Develop and implement HR policies to ensure compliance with regulations and company standards.• Coordinate benefits programs and communicate details effectively to employees.• Provide guidance and support to employees regarding policies and procedures.• Evaluate and improve HR processes to align with organizational goals. Posted by Director of Recruiting Scott G. Moore
2026-04-15T15:33:44Z

Sr. Accountant

San Jose, CA
onsite
Permanent / Full Time
105000.00 - 125000.00 USD / Yearly
Colleen McAuliffe is seeking an experienced Senior Accountant to join our team in San Jose, California. In this role, you will leverage your expertise to oversee accounting operations, ensure compliance with industry standards, and contribute to the financial integrity of our organization. This position is ideal for an individual with a strong background in construction accounting and a proactive approach to managing complex financial tasks. Responsibilities:• Prepare and analyze monthly journal entries, account reconciliations, and financial reports to ensure accuracy.• Lead month-end and year-end closing processes, delivering timely and precise financial statements.• Maintain and reconcile general ledger accounts, with a focus on construction job cost accounting.• Manage accounts payable, accounts receivable, and payroll processes, ensuring operational accuracy.• Collaborate closely with project managers to track job costing, work-in-progress schedules, and conduct variance analyses.• Support budgeting and forecasting initiatives, providing critical financial insights.• Ensure adherence to industry standards and internal controls to maintain regulatory compliance.• Assist in preparing documentation and schedules for internal and external audits.• Drive process improvements to enhance efficiency and accuracy across accounting functions.• Provide mentorship and guidance to entry-level accounting staff to foster team development.
2026-05-01T16:53:38Z