11 results for Front Desk Coordinator in Modesto, CA

Front Desk Coordinator

Santa Clara, CA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Santa Clara, California. This is a contract position with the potential for long-term employment, offering opportunities for growth within a dynamic and collaborative environment. The role involves supporting both office staff and warehouse operations, ensuring smooth daily activities without any physical lifting requirements. Responsibilities: • Provide a welcoming experience for visitors and customers by greeting them warmly upon arrival. • Handle incoming calls professionally and route them to the appropriate individuals. • Perform accurate and efficient data entry tasks to support administrative operations. • Organize and maintain files to ensure easy access and proper documentation. • Assist with shipping-related paperwork, including staging orders in the morning and completing required documentation. • Support general administrative tasks to facilitate seamless daily operations. • Collaborate effectively with both office staff and warehouse teams to address operational needs.
2026-04-07T21:14:13Z

Front Desk/Customer Service

Mountain View, CA
onsite
Temporary
21.00 - 25.00 USD / Hourly
Customer Service / Front Desk Coordinator – Job DescriptionThe Customer Service / Front Desk Coordinator serves as the first point of contact for clients and visitors, providing friendly and professional service both in person and over the phone. This role handles a variety of administrative and customer support tasks to keep office operations running smoothly. Recent college graduates are encouraged to apply.Day-to-Day Responsibilities:<ul><li>Greet and assist guests, directing them to the appropriate staff or meeting areas</li><li>Answer incoming calls and respond to general inquiries</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain an organized, welcoming front desk and reception area</li><li>Schedule appointments and maintain office calendars</li><li>Support administrative projects such as data entry, filing, and ordering office supplies</li></ul>
2026-03-31T23:53:46Z

Receptionist

Walnut Creek, CA
onsite
Temporary
24.00 - 25.00 USD / Hourly
We are looking for a detail-oriented and approachable Receptionist to join our team in Walnut Creek, California. This is a Contract position where you will play a key role in creating a welcoming environment for clients and visitors while managing essential front desk operations. Receptionist Responsibilities:• Greet visitors and clients with a friendly and detail-oriented demeanor, ensuring they feel welcomed.• Operate and manage multi-line phone systems, directing calls to the appropriate departments or personnel.• Handle inbound calls efficiently, answering inquiries and resolving basic concerns.• Maintain an organized and presentable reception area to uphold the company’s image.• Assist with administrative tasks such as scheduling, mail distribution, and maintaining records.• Provide support to team members and management by relaying messages and coordinating information. If you are interested in this receptionist position, please apply today!
2026-04-07T21:53:46Z

IT Director

Walnut Creek, CA
onsite
Permanent
130000.00 - 180000.00 USD / Yearly
We are looking for an experienced IT Director to oversee and advance the technology operations of a detail-oriented services organization in Walnut Creek, California. This role requires a blend of strategic planning, hands-on technical expertise, and leadership to ensure the firm's infrastructure and systems run smoothly. The position offers excellent benefits, including profit sharing, year-end bonuses, and opportunities for growth within a collaborative team environment. Responsibilities:• Provide strategic leadership for the IT department, oversee IT Specialist and MSP vendors, ensuring alignment with the organization's goals and objectives.• Manage and maintain the firm's on-premises servers, Microsoft-based systems, and overall infrastructure.• Administer and support specialized legal-industry applications, including NetDocuments.• Address complex technical issues by providing hands-on assistance and mentoring the internal IT Specialist.• Design and implement strategies to enhance security, ensure data integrity, and optimize system reliability.• Develop and execute long-term IT plans, identifying opportunities for upgrades and improved efficiencies.• Monitor and manage help desk operations, ensuring timely resolution of escalated issues.• Collaborate with other departments to understand technology needs and deliver effective solutions.
2026-03-11T17:39:04Z

Administrative Assistant

Modesto, CA
onsite
Temporary
21.38 - 24.75 USD / Hourly
We are looking for an experienced Administrative Assistant to join a construction company in Modesto, California. This long-term contract position involves providing crucial administrative and clerical support to ensure smooth departmental operations. The role encompasses managing subcontractor documentation, overseeing insurance compliance, and assisting with general office tasks in a fast-paced environment. Responsibilities: • Review subcontractor Certificates of Insurance (COIs) to verify compliance with contractual and company standards. • Monitor insurance expiration dates and coordinate timely renewals to maintain project readiness. • Maintain organized records of insurance documentation and update internal systems with accurate information. • Ensure subcontractors meet risk management requirements before project assignments. • Process incoming and outgoing mail and conduct inter-office runs when necessary. • Coordinate office supply orders and support special events, including flyer creation and event setup. • Assist with new project setup and prepare packets for pre-construction meetings. • Handle job deposits and follow up on pending items to ensure timely task completion. • Provide support for various projects and tasks assigned by supervisors and management.
2026-04-06T17:08:46Z

Administrative Assistant

Santa Clara, CA
onsite
Temporary
25.34 - 29.34 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Deliver high-quality customer service by responding promptly to inquiries and requests. • Manage service desk operations, including call logging and inquiry tracking. • Assist visitors, handle HR-related documentation, and support onboarding procedures. • Verify the completion of required employment paperwork, including I-9 and W-4 forms. • Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination. • Prepare reports, presentations, and communications for departmental use. • Maintain personnel records and ensure adherence to retention policies. • Oversee office management tasks, including facilities coordination and supply inventory. • Support HR projects and initiatives, identifying areas for process improvement. • Supervise student assistants and ensure adequate staffing for service desk operations.
2026-04-01T18:18:42Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
28.00 - 35.00 USD / Hourly
Day-to-Day Responsibilities:<ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul>
2026-03-31T23:38:46Z

Administrative Assistant

San Jose, Ca 95112, CA
onsite
Temporary
22.80 - 26.40 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to join our team in San Jose, California. This long-term contract position offers the opportunity to support key operations and contribute to the success of our organization. The ideal candidate will bring a detail-oriented mindset and exceptional communication skills to ensure smooth day-to-day administrative functions. Responsibilities: • Provide comprehensive administrative support to the estimating and production teams. • Manage incoming calls and direct them appropriately while maintaining a detail-oriented approach. • Perform accurate data entry tasks to support documentation and reporting processes. • Coordinate contracts and subcontractor documentation to ensure compliance and organization. • Maintain and update office systems and records for seamless workflow. • Act as the first point of contact for visitors and clients, delivering excellent customer service. • Assist in preparing reports, presentations, and correspondence as needed. • Organize and schedule meetings, appointments, and travel arrangements for staff. • Collaborate with various departments to streamline communication and operational efficiency. • Handle general office tasks, including ordering supplies and maintaining a clean workspace.
2026-04-01T17:18:45Z

Office Assistant

San Jose, CA
onsite
Contract / Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented and proactive Office Assistant to join our team in San Jose, California. This is a contract-to-permanent opportunity, offering you the chance to contribute to the smooth operation of our office environment while supporting various administrative tasks. The ideal candidate will be organized, resourceful, and capable of handling a wide range of responsibilities with professionalism. Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations. • Maintain clean, organized, and safe office spaces, including conference rooms, restrooms, and breakrooms. • Monitor and manage inventory levels for office and breakroom supplies, ensuring timely restocking. • Coordinate weekly lunch orders within budget, ensuring quality and punctual delivery. • Assist with planning and organizing departmental lunches and company events. • Oversee deliveries and orders, including managing Costco supplies to maintain adequate stock. • Update and maintain accurate site maps and seating arrangements for the office. • Facilitate new permanent onboarding by preparing badges, assigning seating, and setting up workstations. • Support vendor and contractor onboarding, including payment processing through financial systems. • Process check deposits and maintain confidentiality when handling sensitive information.
2026-04-03T00:53:44Z

Administrative Assistant

Stockton, CA
onsite
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities. Responsibilities:• Independently complete assigned tasks while collaborating effectively in a team setting.• Enter data to ensure precise and timely reporting.• Manage records and create specialized reports to support departmental processes.• Provide general administrative support, including reception duties, data entry, and maintaining office files.• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.• Maintain strong organizational skills to prioritize workloads and meet deadlines.• Communicate effectively with team members and customers to resolve administrative and technical inquiries.• Analyze data and information to support departmental objectives.
2026-03-13T18:33:46Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000.00 - 50000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T23:23:42Z