5 results for Executive Assistant in Modesto, CA

Executive Assistant

Stockton, CA
onsite
Contract / Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stockton, California. This Contract to permanent position offers an opportunity to support executive-level operations in a dynamic non-profit environment. The ideal candidate will excel in managing travel arrangements, preparing reports, and coordinating meetings while demonstrating strong organizational skills and attention to detail. Responsibilities: • Coordinate and manage calendars, ensuring efficient scheduling of executive meetings and appointments. • Arrange comprehensive travel services including airfare, lodging, ground transportation, and conference registrations. • Prepare detailed reports, presentations, and other materials with a focus on accuracy and clarity. • Organize and maintain public drive folders to ensure easy access to critical documents and resources. • Conduct internet research and provide insights to support strategic decision-making. • Analyze data and draft recommendations for organizational initiatives and future projects. • Maintain a courteous and positive attitude with internal and external stakeholders. • Collaborate effectively with team members to achieve shared goals and communicate changes impacting clients or colleagues. • Uphold integrity by demonstrating honesty and conscientiousness in all interactions. • Ensure meeting agendas and supporting materials are prepared and distributed in a timely manner.
2026-03-30T00:00:00Z

Administrative Assistant

Modesto, CA
onsite
Temporary
21.375 - 24.75 USD / Hourly
We are looking for an experienced Administrative Assistant to join a construction company in Modesto, California. This long-term contract position involves providing crucial administrative and clerical support to ensure smooth departmental operations. The role encompasses managing subcontractor documentation, overseeing insurance compliance, and assisting with general office tasks in a fast-paced environment. Responsibilities: • Review subcontractor Certificates of Insurance (COIs) to verify compliance with contractual and company standards. • Monitor insurance expiration dates and coordinate timely renewals to maintain project readiness. • Maintain organized records of insurance documentation and update internal systems with accurate information. • Ensure subcontractors meet risk management requirements before project assignments. • Process incoming and outgoing mail and conduct inter-office runs when necessary. • Coordinate office supply orders and support special events, including flyer creation and event setup. • Assist with new project setup and prepare packets for pre-construction meetings. • Handle job deposits and follow up on pending items to ensure timely task completion. • Provide support for various projects and tasks assigned by supervisors and management.
2026-04-06T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities. Responsibilities:• Independently complete assigned tasks while collaborating effectively in a team setting.• Enter data to ensure precise and timely reporting.• Manage records and create specialized reports to support departmental processes.• Provide general administrative support, including reception duties, data entry, and maintaining office files.• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.• Maintain strong organizational skills to prioritize workloads and meet deadlines.• Communicate effectively with team members and customers to resolve administrative and technical inquiries.• Analyze data and information to support departmental objectives.
2026-04-03T00:00:00Z

Human Resources (HR) Assistant

Lodi, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented and organized Human Resources (HR) Assistant to join our team on a long-term contract basis in Lodi, California. In this role, you will play a vital part in supporting various HR functions, including recruitment coordination, administrative tasks, and special projects. This position is ideal for someone who thrives in a fast-paced environment and enjoys multitasking to support the human resources team effectively. Responsibilities: • Coordinate recruitment activities such as creating job requisitions, posting openings on job boards, screening resumes, and assisting with hiring events. • Manage scheduling and logistics for candidate interviews, ensuring smooth communication and efficient processes. • Maintain accurate records in the applicant tracking system and track recruiting activity to support hiring efforts. • Perform HR administrative tasks such as data entry, reporting, audits, and document management. • Provide calendar coordination, meeting preparation, and respond to basic HR inquiries while directing complex questions to appropriate personnel. • Assist with compliance efforts by organizing required documentation and supporting record retention processes. • Support special HR projects, including policy updates, program rollouts, engagement initiatives, and system updates. • Conduct research, gather data, and prepare reports or presentations related to various HR initiatives. • Handle ad-hoc duties to ensure smooth operations within the HR department.
2026-04-07T00:00:00Z

Estate Planning Legal Secretary

Merced, CA
onsite
Permanent
75000 - 90000 USD / Yearly
We are looking for an experienced Estate Planning Legal Secretary to join our team in Merced, California. In this role, you will provide comprehensive administrative support to attorneys specializing in estate planning, ensuring the smooth operation of daily activities. This position requires a high level of organization, attention to detail, and proficiency in legal processes and tools. Responsibilities: • Prepare and edit legal documents, including estate planning briefs, correspondence, and fiduciary-related materials. • Manage e-filing processes for both federal and state courts, ensuring compliance with applicable court rules. • Maintain and update attorney calendars, schedule meetings, and coordinate depositions. • Handle expense reports, check requests, and other administrative tasks to support attorneys. • Organize and maintain client files using document management systems such as NetDocs. • Collaborate with attorneys to ensure timely submission of court filings and related paperwork. • Assist in preparing trust and estate-related documentation with high accuracy. • Coordinate with clients and team members to facilitate smooth communication and document exchange. • Prioritize tasks effectively to ensure deadlines are consistently met in a fast-paced environment. • Support attorneys with dictation and transcription tasks as needed.
2026-03-24T00:00:00Z