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3 results for Administrative Assistant Legal in Modesto, CA

Administrative Assistant

Modesto, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support. Responsibilities: • Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence. • Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities. • Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects. • Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements. • Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines. • Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files. • Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects. • Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.
2026-05-30T00:00:00Z

Administrative Assistant

Patterson, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes. Responsibilities: • Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel. • Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation. • Prepare and issue eligible over-the-counter permits while ensuring records are properly documented. • Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review. • Enter and update plan review details from various departments within the tracking system and produce reports as needed. • Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases. • Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met. • Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public. • Provide additional administrative and clerical support to the building division as assigned.
2026-06-05T00:00:00Z

Human Resources Administrator

Merced, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A Human Resources (HR) Administrator is known for their organization skills and ability to keep track and process information related to all aspects of HR. The role involves administrating HR-related documentation, ensuring the relevant HR database is up to date and accurate, obtaining references, and ensuring company-wide compliance with all HR policies and procedures. The key responsibilities may include: Preparing and amending HR documents (like employment contracts and recruitment packs)Assisting with the recruitment process by setting up interviews, issuing relevant correspondence, and posting job advertisementsProcessing employees' requests and provide relevant informationMaintaining and updating employee records and HR databasesCoordinating HR projects such as meetings or surveys and taking minutes during meetingsAssisting in payroll preparations by providing relevant dataParticipating in HR projects such as helping to draft policies and proceduresEnsuring compliance with health and safety obligationsThe minimum qualifications usually include: A Bachelor's degree in Human Resources or related field, or equivalent work experienceExperience with HR software can be beneficialStrong administrative and organization skillsExcellent communication and interpersonal abilitiesAbility to handle data with confidentialityProficiency in MS Office applicationsKnowledge of labor laws and disciplinary proceduresAttention to detail and problem-solving skills highly desired.
2026-05-30T00:00:00Z