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20 results for Receptionist Office Administrator in Minneapolis, MN

Receptionist

Eagan, MN
onsite
Temporary
19 - 24 USD / Hourly
The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and detail oriented welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities: Greet and welcome visitors in a detail oriented and friendly manner. Answer and direct phone calls to the appropriate staff members. Manage the reception area, ensuring it is clean, organized, and presentable. Receive and distribute mail, packages, and deliveries. Assist with scheduling appointments and meetings. Maintain visitor logs and issue visitor badges. Provide general administrative support, including data entry, filing, and photocopying. Respond to inquiries and provide information about the company. Assist with special projects and other duties as assigned.
2026-04-03T00:00:00Z

Front Desk Receptionist

Minneapolis, MN
onsite
Temporary
20 - 23 USD / Hourly
Key Responsibilities:<ul><li>Greet and assist guests, clients, and staff in a courteous and professional manner.</li><li>Answer, screen, and direct incoming telephone calls and emails.</li><li>Manage visitor check-in and maintain security procedures.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Maintain a tidy and organized reception area.</li><li>Schedule appointments, assist with meeting room setup, and provide general administrative support.</li><li>Assist with office supply inventory and ordering as needed.</li></ul>
2026-04-10T00:00:00Z

Medical Receptionist

Minneapolis, MN
onsite
Contract / Temporary to Hire
22 - 23.5 USD / Hourly
The Medical Front Desk Representative serves as the first point of contact for patients and plays a critical role in delivering an exceptional patient experience. This individual is responsible for front desk operations including patient check‑in/check‑out, appointment scheduling, insurance verification, and administrative support to ensure smooth clinic operations.Key Responsibilities<ul><li>Greet and check in patients in a professional, friendly, and compassionate manner</li><li>Schedule, reschedule, and confirm patient appointments</li><li>Verify patient demographics, insurance coverage, and benefits accuracy</li><li>Collect copays, deductibles, and outstanding balances at time of service</li><li>Answer incoming phone calls and route messages appropriately</li><li>Maintain accurate and up‑to‑date patient records in the EMR/EHR system</li><li>Scan, upload, and manage patient documentation</li><li>Ensure compliance with HIPAA and patient privacy standards</li><li>Coordinate with clinical staff to support efficient patient flow</li><li>Resolve patient questions related to appointments, paperwork, or billing at a basic level</li><li>Perform general administrative tasks as needed to support the clinic</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary
20 - 27 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Edina, MN
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities:<ul><li>Support the shutdown of an office and their suites</li><li>Assist in defining the shutdown process</li><li>Work with a furniture removal vendor to clear out the office</li><li>Ensure the space is completely emptied by the employee move-out deadline </li><li>Go through every workstation; coordinate with the manager regarding file disposition—identify ownership, retain, or dispose</li><li>Coordinate with service vendors, including electricians, for necessary office decommissioning tasks</li><li>Act as the right hand to the manager and step in during their absence, staying informed about upcoming tasks and participating in update calls</li><li>Attend scheduled calls, take detailed notes, and stay updated on the project timeline</li><li>Follow up with vendors regarding schedules, responsibilities, and logistics (what/when items are being brought or taken away)</li><li>Track task deadlines and ensure proper communication with both vendors and internal staff</li><li>Perform hands-on work including packing, moving, and cleaning as needed</li><li>Identify and coordinate with local organizations for potential donation drop-offs</li><li>Ability to lift boxes up to 40 lbs (e.g., boxes of books onto a cart)</li><li>Provide on-site access for vendors and guide them as required, ensuring adherence to strict security protocols</li></ul>
2026-04-16T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position offering the opportunity to support multiple projects and teams with a variety of administrative and clerical tasks. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage competing priorities effectively. Responsibilities: • Manage and organize complex clerical tasks while maintaining a high level of confidentiality and integrity. • Communicate effectively in both written and verbal forms to ensure clear and concise interactions. • Oversee office and field office supply inventories, placing orders and managing vendor relationships as needed. • Process and properly code invoices, employee credit card reports, and vouchers, ensuring accuracy and compliance with workflow processes. • Coordinate check requests and approvals for payment processing. • Maintain electronic project files and subcontractor bidding lists to support project needs. • Assist with administrative and accounting tasks for multiple projects, including data entry and vendor-related duties. • Arrange meals for work meetings and ensure positive and effective communication with staff, subcontractors, and visitors. • Support the coordination of bids for office and site-related services such as cleaning, dumpsters, and construction supplies. • Perform additional administrative duties as assigned to support the team.
2026-04-10T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
20 - 24 USD / Hourly
Our company is seeking a motivated and experienced Administrative Assistant to join our team. As the first point of contact for our organization, you will serve as a resource and leader supporting office personnel and ensuring efficient office operations. This is a dynamic role that requires strong management practices, excellent administrative abilities, and the flexibility to adapt to evolving priorities. Key Responsibilities:<ul><li>Serve as the primary point of contact for office visitors and callers, greeting individuals in person and over the phone with professionalism.</li><li>Maintain a high level of confidentiality and uphold company standards of professionalism in all interactions.</li><li>Organize and manage complex clerical tasks independently, prioritizing and executing multiple assignments to meet strict deadlines.</li><li>Maintain adequate inventory of office equipment and supplies, coordinating purchases as needed.</li><li>Request bids for necessary office and site items (e.g., cleaning services, dumpsters, construction supplies) as required.</li><li>Accurately code general office and project invoices, process them through workflow, and manage employee voucher reports.</li><li>Coordinate check requests for approval and payment; manage subcontractor bidding lists and electronic project files.</li><li>Support project-specific subcontractor and vendor-related accounting and administrative tasks for multiple projects, including data entry.</li><li>Arrange and coordinate work meeting meals and provide general administrative support to personnel.</li><li>Foster effective, positive communication with staff, vendors, subcontractors, and visitors.</li><li>Perform additional duties as assigned.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Minneapolis, Minnesota. In this role, you will play a key role in supporting management operations by ensuring seamless communication between customers, clients, vendors, and maintenance teams. This role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a collaborative and fast-paced environment. Responsibilities:• Serve as the primary point of contact for all clients and customers, ensuring efficient communication and strong customer service.• Track and follow up on project proposals and contracts to ensure timely completion.• Provide administrative support to the maintenance department, including tasks related to rental licensing, inspections, contracting, and unit turnovers.• Troubleshoot maintenance issues reported by customers and coordinate resolutions effectively.• Attend department and companywide meetings to stay informed and contribute to team goals.• Utilize software, such as AppFolio, to manage data and workflows.• Handle day-to-day administrative tasks, such as answering inbound calls, data entry, and receptionist duties.• Prioritize tasks with a sense of urgency while maintaining attention to detail.• Collaborate with team members to foster a positive and productive work environment.
2026-04-07T00:00:00Z

Administrative Assistant

Eden Prairie, MN
onsite
Permanent
50000 - 58000 USD / Yearly
This position offers the opportunity to work in a dynamic environment where organizational skills and customer service are highly valued. In this role, you will manage a variety of administrative tasks to ensure the smooth operation of daily activities. Responsibilities:• Perform administrative tasks to support the manager, department, or team, ensuring efficient daily operations.• Manage communications by directing incoming calls and messages to the appropriate individuals.• Coordinate and plan meetings or events by arranging catering, booking venues, and distributing necessary materials.• Organize travel arrangements, including hotel, car rentals, and detailed itineraries.• Order office supplies to maintain a fully stocked and efficient workspace.• Process vendor invoices and credit card receipts on a daily basis.• Handle weekly payment of vendor invoices and ensure accurate reconciliation of bank and credit card accounts.• Prepare and send client invoices weekly while following up on overdue payments and escalating issues as necessary.• Respond to customer inquiries related to invoices or account balances with accuracy and attention to detail.• Schedule continuing education opportunities for team members to support their ongoing development.
2026-04-15T00:00:00Z

Administrative Assistant

White Bear Lake, MN
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract-to-hire basis. In this role, you will provide critical support to our engineering team, focusing on maintaining and updating data logs, creating reports and presentations, and proofing and editing documents. This position is based in Bloomington, Minnesota, and offers an excellent opportunity to utilize your organizational and technical skills the environmental engineering space. Responsibilities:<ul><li> Maintain accurate and comprehensive project documentation and reporting, ensuring all data is well-organized and easily retrievable.</li><li>Provide overflow support to the Project Specialist team, gradually increasing responsibilities as proficiency with company processes and standards grows.</li><li>Transition into supporting Project Managers directly with documentation and data management related to environmental testing projects.</li><li>Drive the migration of data and project materials to SharePoint; candidates with SharePoint experience will be highly valued.</li><li>Work extensively in specialized tracking systems, ensuring detailed and precise record-keeping.</li><li>Perform high-volume data entry and conduct thorough audits to confirm the accuracy and integrity of entered information.</li><li>Format and enhance the presentation of data provided by Project Managers, utilizing tools such as Adobe Pro and Microsoft Teams to ensure clarity and professionalism.</li><li>Take on additional administrative duties as needed</li></ul>
2026-04-16T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a motivated and detail-oriented Office Assistant to join our team on a contract-to-permanent basis in Bloomington, Minnesota. In this role, you will serve as the primary point of contact at the front desk, handling administrative tasks, mailroom operations, and supporting the overall office environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys multitasking while delivering excellent customer service. This is a part-time opportunity with 20-25 hours per week. Responsibilities:• Welcome visitors, clients, and staff in a courteous and friendly manner, ensuring an exceptional first impression.• Manage the front desk by answering phone calls, directing inquiries, and handling electronic and physical correspondence.• Sort, distribute, and prepare outgoing mail and packages, maintaining accurate logs and records for mailroom activities.• Oversee office supplies inventory and maintain the organization of common areas.• Assist in scheduling meetings, managing conference room bookings, and coordinating basic calendar tasks.• Perform administrative duties such as filing, data entry, photocopying, and scanning documents.• Collaborate with internal teams and external vendors to ensure smooth office operations.• Support various departments with ad-hoc tasks and projects as needed.• Uphold confidentiality and integrity in handling sensitive information.
2026-04-10T00:00:00Z

Office Assistant

Monticello, MN
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving. Responsibilities:• Accurately input application data into designated databases and systems.• Follow up with clients to collect and verify missing or incomplete information.• Maintain organized records of data entries and client communications for easy access and reference.• Perform routine quality checks to ensure data accuracy and consistency.• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.• Utilize Microsoft Excel and Word to manage and format data effectively.• Scan, organize, and file documents in both physical and digital formats.• Collaborate with the team to improve data entry processes and boost efficiency.
2026-03-29T00:00:00Z

Office Manager & HR Coordinator

White Bear Lake, MN
onsite
Permanent
65000 - 75000 USD / Yearly
In this role, you will be a vital contributor to our client's operations, combining human resources expertise with financial and office management responsibilities. This position is perfect for someone who thrives in a collaborative, fast-paced environment and enjoys being at the center of both people-focused and operational tasks. Responsibilities:• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date.• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting.• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections.• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals.• Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements.• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices.• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws.• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members.• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination.• Ensure the smooth operation of daily office activities, including supply management and facility oversight.
2026-04-10T00:00:00Z

Front Desk Coordinator

Saint Paul, MN
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated and detail-oriented Front Desk Coordinator to join our team in Saint Paul, Minnesota. In this long-term contract position, you will play a vital role in maintaining smooth front desk operations and ensuring excellent service for visitors and callers. This role is an excellent opportunity for someone with strong communication skills and a passion for organization to contribute to a non-profit organization. Responsibilities: • Greet and assist walk-in visitors, ensuring a welcoming and detail-oriented environment. • Manage a multi-line phone system, directing inbound calls to the appropriate individuals or departments. • Provide concierge-level services by addressing inquiries and offering guidance as needed. • Handle incoming and outgoing mail, including sorting, distributing, and preparing correspondence. • Maintain paper filing systems to ensure records are organized and easily accessible. • Support the team by managing administrative tasks such as scheduling and data entry. • Address and resolve basic inquiries or direct them to the appropriate personnel for further assistance. • Ensure the reception area is tidy and well-maintained at all times. • Utilize Microsoft 365 tools effectively to support daily administrative operations.
2026-04-10T00:00:00Z

Office Manager

Wayzata, MN
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to join our team in Wayzata, Minnesota. This is a long-term contract position, ideal for someone who thrives in a dynamic office environment and is passionate about ensuring smooth day-to-day operations. The role combines receptionist responsibilities with office management tasks, offering a diverse range of duties. Hours: M, T, W 8AM - 5PM Responsibilities:• Manage daily office operations, including organizing mail, scanning documents, and distributing them to appropriate team members.• Oversee inventory and coordinate orders for office supplies, breakroom essentials, and special equipment requests.• Handle reception duties three days a week, creating a welcoming environment for visitors and employees.• Coordinate catering for weekly lunches, as well as in-house and off-site events, meetings, and luncheons.• Act as the primary contact for landlords, property managers, and vendors to ensure effective office operations.• Assist with budget creation and ongoing management for office-related expenses.• Facilitate space planning and intra-office moves to optimize workspace utilization.
2026-04-09T00:00:00Z

Office Manager

Clearwater, MN
onsite
Temporary
24.5385 - 28.413 USD / Hourly
We are looking for an experienced Office Manager to oversee daily operations and supervise a team of 5 employees. This long-term contract position is based in Clearwater, Minnesota, and offers an excellent opportunity for someone skilled in administrative management, customer service, and team leadership. The role requires a hands-on, detail-oriented individual who can balance managerial responsibilities with operational tasks to ensure efficiency and productivity. Responsibilities:• Manage and train direct reports, fostering a collaborative and productive work environment.• Act as the primary decision-maker and subject matter expert for resolving issues within the assigned team.• Oversee the receipt, system entry, and assignment of customer work orders.• Ensure all workloads are completed on time and meet established deadlines.• Maintain regular communication with department directors, managers, customers, senior management, and other stakeholders.• Supervise the documentation of essential records in company systems to guarantee accuracy and completeness.• Analyze and report key performance indicators to monitor and improve team performance, quality, and profitability.• Perform production duties as needed to support the assigned team.• Manage office supplies, accounts payable, and overall administrative functions.• Uphold business casual dress code standards while maintaining professionalism.
2026-04-09T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Contract / Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for a motivated and detail-oriented Office Manager to ensure the smooth operation of our office in Minneapolis, Minnesota. This Contract to permanent position involves managing key administrative tasks such as accounts payable and receivable, payroll processing, and human resources support. The ideal candidate will thrive in a collaborative environment and demonstrate strong organizational and multitasking abilities. Responsibilities: • Process accounts payable and receivable transactions with accuracy and efficiency. • Oversee payroll administration and provide support for HR functions, including employee onboarding and benefits coordination. • Handle general administrative tasks to maintain a well-organized and efficient office environment. • Manage the inventory of office supplies, ensuring timely orders to meet organizational needs. • Collaborate with team members and provide assistance on various tasks to support overall operations. • Create and maintain spreadsheets using advanced Microsoft Excel features and formulas. • Foster a positive work environment, contributing to a cohesive team culture. • Ensure compliance with company policies and procedures in all administrative processes.
2026-04-15T00:00:00Z

HR Administrative Assistant

Hugo, MN
onsite
Contract / Temporary to Hire
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented SPANISH BILLINGUAL HR Administrative Assistant to join our team in Hugo, Minnesota. This is a Contract to permanent position, offering a unique opportunity to support essential HR functions while contributing to a dynamic workplace. The role involves diverse administrative tasks, including data entry, document management, and assisting with Spanish translation needs. Responsibilities:• Input and update candidate information into internal systems to ensure accurate and organized records.• Address backlog tasks by entering data and maintaining updated profiles in the HR database.• Scan and digitize physical documents, ensuring a seamless transition to electronic records.• Assist with translating HR-related needs for Spanish-speaking individuals, covering topics such as referrals, benefits, and workplace policies.• Review and ensure the accuracy of bilingual employee handbooks in both Spanish and English.• Handle outgoing mail and manage document distribution as required.• Provide support with tracking and updating shared spreadsheets for internal use.• Act as a Spanish to English translator for employee inquiries and HR processes.
2026-04-15T00:00:00Z

Front Desk Coordinator - Short-Term Coverage

Anoka, MN
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated Workplace Coordinator to join our team on a contract basis April 20th - June 5th in Anoka, MN. In this role, you will ensure that workspaces are well-organized and maintained to create a positive experience for all employees and visitors. This position requires exceptional customer service skills and the ability to manage various office-related functions effectively. Responsibilities:• Deliver exceptional customer service to both internal employees and external visitors, ensuring all needs are met promptly and professionally.• Oversee front-of-house operations, including managing inquiries and directing them to the appropriate parties.• Coordinate and assist with the setup of meeting rooms and event spaces, including arranging furniture, signage, and necessary equipment.• Maintain accurate records of room bookings and ensure event calendars are consistently updated.• Handle daily mail and package distribution efficiently and accurately.• Collaborate with the facilities team to support additional services as needed.• Monitor and replenish office supplies, ensuring availability for all team members.• Assist in organizing event logistics, ensuring seamless execution of workplace events.
2026-04-08T00:00:00Z

Admissions Representative

Minneapolis, MN
remote
Temporary
18 - 20 USD / Hourly
We are looking for a dedicated and adaptable Admissions Representative to join our team in Minneapolis, Minnesota. In this role, you will support the admissions and records operations by maintaining production goals while ensuring a positive experience for applicants and learners. This is a long-term contract position that offers the opportunity to contribute to continuous improvement efforts and skill development in a dynamic higher education environment. Responsibilities: • Achieve and maintain production targets to meet departmental goals and service level agreements. • Cross-train on workflows outside of your primary area to provide broad operational support. • Address escalated issues and work to resolve applicant and learner concerns effectively. • Collaborate with various internal departments to identify process improvement opportunities. • Participate in quality assurance activities to identify and resolve process defects. • Support training initiatives by serving as a subject matter expert or trainer for team members. • Contribute to knowledge management by maintaining accurate process documentation and job aids. • Engage in problem-solving projects to enhance efficiency and the overall user experience. • Take part in leadership and skill development activities to strengthen operational skills and team collaboration. • Act as a subject matter expert on enterprise-wide initiatives and departmental teams.
2026-04-15T00:00:00Z