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18 results for Medical Administrative Assistant in Minneapolis, MN

Medical Receptionist

Minneapolis, MN
onsite
Temporary to Hire
22 - 23.5 USD / Hourly
The Medical Front Desk Representative serves as the first point of contact for patients and plays a critical role in delivering an exceptional patient experience. This individual is responsible for front desk operations including patient check‑in/check‑out, appointment scheduling, insurance verification, and administrative support to ensure smooth clinic operations.Key Responsibilities<ul><li>Greet and check in patients in a professional, friendly, and compassionate manner</li><li>Schedule, reschedule, and confirm patient appointments</li><li>Verify patient demographics, insurance coverage, and benefits accuracy</li><li>Collect copays, deductibles, and outstanding balances at time of service</li><li>Answer incoming phone calls and route messages appropriately</li><li>Maintain accurate and up‑to‑date patient records in the EMR/EHR system</li><li>Scan, upload, and manage patient documentation</li><li>Ensure compliance with HIPAA and patient privacy standards</li><li>Coordinate with clinical staff to support efficient patient flow</li><li>Resolve patient questions related to appointments, paperwork, or billing at a basic level</li><li>Perform general administrative tasks as needed to support the clinic</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
52000 - 70000 USD / Yearly
This position plays an important role in keeping meetings, events, records, and day-to-day office activities organized while supporting leaders and staff with professionalism and discretion. The ideal candidate is highly organized, communicates clearly, and can manage shifting priorities in a fast-paced environment with strong attention to detail. Responsibilities:• Coordinate meetings across multiple locations, including calendar alignment, room reservations, audiovisual needs, and timely adjustments when priorities change.• Prepare meeting materials such as agendas, notes, and follow-up documentation to help teams stay informed and accountable for next steps.• Maintain trackers, spreadsheets, and data records to monitor deadlines, attendance, action items, and ongoing department activities.• Support event logistics by arranging space, equipment, invitations, communications, and catering when required.• Develop and revise presentations and other business documents using standard office software and related tools.• Organize and maintain electronic and physical files to ensure documents are accurate, accessible, and properly stored.• Provide general clerical assistance, including copying, report preparation, document distribution, and other office support tasks as needed.• Promote a safe and productive office environment by following established workplace policies and collaborating effectively with team members.
2026-04-29T00:00:00Z

Administrative Assistant

Edina, MN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities:<ul><li>Support the shutdown of an office and their suites</li><li>Assist in defining the shutdown process</li><li>Work with a furniture removal vendor to clear out the office</li><li>Ensure the space is completely emptied by the employee move-out deadline </li><li>Go through every workstation; coordinate with the manager regarding file disposition—identify ownership, retain, or dispose</li><li>Coordinate with service vendors, including electricians, for necessary office decommissioning tasks</li><li>Act as the right hand to the manager and step in during their absence, staying informed about upcoming tasks and participating in update calls</li><li>Attend scheduled calls, take detailed notes, and stay updated on the project timeline</li><li>Follow up with vendors regarding schedules, responsibilities, and logistics (what/when items are being brought or taken away)</li><li>Track task deadlines and ensure proper communication with both vendors and internal staff</li><li>Perform hands-on work including packing, moving, and cleaning as needed</li><li>Identify and coordinate with local organizations for potential donation drop-offs</li><li>Ability to lift boxes up to 40 lbs (e.g., boxes of books onto a cart)</li><li>Provide on-site access for vendors and guide them as required, ensuring adherence to strict security protocols</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
Our company is seeking a motivated and experienced Administrative Assistant to join our team. As the first point of contact for our organization, you will serve as a resource and leader supporting office personnel and ensuring efficient office operations. This is a dynamic role that requires strong management practices, excellent administrative abilities, and the flexibility to adapt to evolving priorities. Key Responsibilities:<ul><li>Serve as the primary point of contact for office visitors and callers, greeting individuals in person and over the phone with professionalism.</li><li>Maintain a high level of confidentiality and uphold company standards of professionalism in all interactions.</li><li>Organize and manage complex clerical tasks independently, prioritizing and executing multiple assignments to meet strict deadlines.</li><li>Maintain adequate inventory of office equipment and supplies, coordinating purchases as needed.</li><li>Request bids for necessary office and site items (e.g., cleaning services, dumpsters, construction supplies) as required.</li><li>Accurately code general office and project invoices, process them through workflow, and manage employee voucher reports.</li><li>Coordinate check requests for approval and payment; manage subcontractor bidding lists and electronic project files.</li><li>Support project-specific subcontractor and vendor-related accounting and administrative tasks for multiple projects, including data entry.</li><li>Arrange and coordinate work meeting meals and provide general administrative support to personnel.</li><li>Foster effective, positive communication with staff, vendors, subcontractors, and visitors.</li><li>Perform additional duties as assigned.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position offering the opportunity to support multiple projects and teams with a variety of administrative and clerical tasks. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage competing priorities effectively. Responsibilities: • Manage and organize complex clerical tasks while maintaining a high level of confidentiality and integrity. • Communicate effectively in both written and verbal forms to ensure clear and concise interactions. • Oversee office and field office supply inventories, placing orders and managing vendor relationships as needed. • Process and properly code invoices, employee credit card reports, and vouchers, ensuring accuracy and compliance with workflow processes. • Coordinate check requests and approvals for payment processing. • Maintain electronic project files and subcontractor bidding lists to support project needs. • Assist with administrative and accounting tasks for multiple projects, including data entry and vendor-related duties. • Arrange meals for work meetings and ensure positive and effective communication with staff, subcontractors, and visitors. • Support the coordination of bids for office and site-related services such as cleaning, dumpsters, and construction supplies. • Perform additional administrative duties as assigned to support the team.
2026-04-10T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities:<ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Data Management Clerk to support a contract assignment in Saint Paul, Minnesota. This role focuses on maintaining organized records, improving file accuracy, and assisting with administrative processes that require careful follow-through. The ideal candidate is dependable, comfortable working with data and documentation, and able to manage routine tasks with a high level of precision. Responsibilities:• Review procurement documentation and organize records to help ensure files are complete, accurate, and ready for use• Provide day-to-day administrative support by handling document updates, record maintenance, and related office tasks• Track audit-related information in Microsoft Excel and maintain logs with consistent accuracy• Enter, verify, and manage data across administrative files to support reliable reporting and recordkeeping• Examine solicitation records for missing or outdated information and correct issues when needed• Support team workflow by prioritizing assigned tasks, meeting deadlines, and following established procedures• Maintain organized filing systems that allow documents to be retrieved efficiently and reviewed with ease
2026-04-30T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Minneapolis, Minnesota. In this role, you will play a key role in supporting management operations by ensuring seamless communication between customers, clients, vendors, and maintenance teams. This role requires exceptional organizational skills, a proactive mindset, and the ability to thrive in a collaborative and fast-paced environment. Responsibilities:• Serve as the primary point of contact for all clients and customers, ensuring efficient communication and strong customer service.• Track and follow up on project proposals and contracts to ensure timely completion.• Provide administrative support to the maintenance department, including tasks related to rental licensing, inspections, contracting, and unit turnovers.• Troubleshoot maintenance issues reported by customers and coordinate resolutions effectively.• Attend department and companywide meetings to stay informed and contribute to team goals.• Utilize software, such as AppFolio, to manage data and workflows.• Handle day-to-day administrative tasks, such as answering inbound calls, data entry, and receptionist duties.• Prioritize tasks with a sense of urgency while maintaining attention to detail.• Collaborate with team members to foster a positive and productive work environment.
2026-04-07T00:00:00Z

Administrative Assistant

Eden Prairie, MN
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
This position offers the opportunity to work in a dynamic environment where organizational skills and customer service are highly valued. In this role, you will manage a variety of administrative tasks to ensure the smooth operation of daily activities. Responsibilities:• Perform administrative tasks to support the manager, department, or team, ensuring efficient daily operations.• Manage communications by directing incoming calls and messages to the appropriate individuals.• Coordinate and plan meetings or events by arranging catering, booking venues, and distributing necessary materials.• Organize travel arrangements, including hotel, car rentals, and detailed itineraries.• Order office supplies to maintain a fully stocked and efficient workspace.• Process vendor invoices and credit card receipts on a daily basis.• Handle weekly payment of vendor invoices and ensure accurate reconciliation of bank and credit card accounts.• Prepare and send client invoices weekly while following up on overdue payments and escalating issues as necessary.• Respond to customer inquiries related to invoices or account balances with accuracy and attention to detail.• Schedule continuing education opportunities for team members to support their ongoing development.
2026-04-15T00:00:00Z

Human Resources Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a detail-oriented Human Resources Administrative Assistant to support daily HR operations and provide administrative assistance to the HR team in Minneapolis. This on-site role is ideal for someone who is highly organized, detail oriented, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities: Provide administrative support to the Human Resources department Maintain employee records and ensure documentation is accurate and up to date Assist with onboarding, new permanent paperwork, and employee file management Schedule interviews, meetings, and HR-related appointments Support benefits administration and HR compliance tracking Respond to internal employee inquiries and route questions appropriately Prepare reports, correspondence, and other HR documents as needed Help coordinate employee events, trainings, and internal communications
2026-04-24T00:00:00Z

Medical Records Clerk

Edina, MN
remote
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Medical Records Clerk to support healthcare record operations in Bloomington, Minnesota. This Contract position focuses on maintaining accurate patient documentation, protecting sensitive health information, and ensuring records are available to authorized users in a timely manner. The ideal candidate is organized, dependable, and comfortable working with electronic medical record systems in a regulated healthcare environment. Responsibilities: • Maintain and organize paper and electronic patient files to support accurate, complete, and secure medical documentation. • Enter and update demographic details, diagnoses, treatment information, and related medical data within electronic record systems. • Review charts and documents for missing or inconsistent information and resolve discrepancies through careful follow-up. • Process requests for medical records from patients, providers, and approved third parties while following release procedures and authorization requirements. • Retrieve, file, and track clinical documents such as lab results, reports, and correspondence with a high level of accuracy. • Partner with clinical and administrative teams to promote consistent documentation practices across patient records. • Monitor record request activity, maintain logs, and prepare routine tracking reports for documentation workflows. • Handle incoming and outgoing communication related to medical records and support day-to-day administrative recordkeeping tasks.
2026-04-27T00:00:00Z

Paralegal - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
We are partnering with a busy and growing downtown Minneapolis law firm seeking an experienced Litigation Paralegal with a focus on medical malpractice defense. This firm handles complex civil defense cases and is looking for a skilled professional to support attorneys through all stages of litigation. Responsibilities:<ul><li>Manage all aspects of case preparation, including drafting and organizing pleadings, motions, correspondence, and other legal documents.</li><li>Review, summarize, and organize large volumes of medical records and case materials.</li><li>Coordinate with clients, witnesses, experts, and court personnel.</li><li>Assist with trial preparation, including exhibits, witness lists, and trial binders.</li><li>Track case deadlines, court filings, and compliance with procedural rules.</li><li>Conduct legal research and summarize findings as needed.</li><li>Maintain accurate and organized case files using case management software.</li></ul>
2026-04-14T00:00:00Z

HR Administrative Assistant

Hugo, MN
onsite
Temporary to Hire
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented SPANISH BILLINGUAL HR Administrative Assistant to join our team in Hugo, Minnesota. This is a Contract to permanent position, offering a unique opportunity to support essential HR functions while contributing to a dynamic workplace. The role involves diverse administrative tasks, including data entry, document management, and assisting with Spanish translation needs. Responsibilities:• Input and update candidate information into internal systems to ensure accurate and organized records.• Address backlog tasks by entering data and maintaining updated profiles in the HR database.• Scan and digitize physical documents, ensuring a seamless transition to electronic records.• Assist with translating HR-related needs for Spanish-speaking individuals, covering topics such as referrals, benefits, and workplace policies.• Review and ensure the accuracy of bilingual employee handbooks in both Spanish and English.• Handle outgoing mail and manage document distribution as required.• Provide support with tracking and updating shared spreadsheets for internal use.• Act as a Spanish to English translator for employee inquiries and HR processes.
2026-04-15T00:00:00Z

Medical Customer Service Rep

Minneapolis, MN
remote
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a Medical Customer Service Rep to support a healthcare organization serving members in Minneapolis, Minnesota. This Long-term Contract opportunity is ideal for someone who is comfortable handling high-volume calls, resolving benefit and claims-related questions, and guiding members through available healthcare services. The person in this role will deliver attentive service, provide accurate information, and help members navigate coverage, authorizations, and transportation-related support. This role is remote but does require candidates to be local to MN for quarterly onsite meetings. Responsibilities:• Handle incoming calls from health plan members and provide clear answers related to coverage, claims activity, and amounts owed to providers.• Review member benefit information and explain plan details in a way that is easy to understand and aligned with service standards.• Assist callers with questions involving Medicaid programs, managed care services, and eligibility-related concerns.• Help members understand prior authorization requirements and direct them through the appropriate next steps for care access.• Use provider network resources to confirm participating providers and support members in locating appropriate care options.• Guide members through transportation service coordination and appointment navigation when those services are part of their health plan benefits.• Document interactions accurately and maintain complete records of inquiries, resolutions, and follow-up needs.• Escalate complex issues when necessary while ensuring members receive timely and courteous support.
2026-04-29T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 30 USD / Hourly
Legal Assistant to join a contract assignment for our client based on-site in Minneapolis, Minnesota. In this role, you will provide essential support to attorneys by coordinating case activity, preparing legal materials, and helping maintain efficient day-to-day office operations. Responsibilities:• Prepare, revise, and organize legal documents, correspondence, and supporting materials for attorney review and use.• Maintain accurate case records and ensure files, records, and related documentation remain current and accessible.• Coordinate attorney calendars by arranging meetings, tracking deadlines, and helping prioritize upcoming case milestones.• Submit court documents through electronic filing systems and support filing activities in both state and federal matters.• Communicate with clients and other parties in a thorough and attentive manner to gather information, share updates, and support case progress.• Assist attorneys with hearing, trial, and court appearance preparation by compiling materials and organizing required documents.• Handle administrative tasks that contribute to smooth office operations, including document management and general legal support.• Work with office software and legal databases to manage information efficiently and support daily workflow needs.
2026-04-29T00:00:00Z

Legal Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
25 - 38 USD / Hourly
We are looking for an experienced Legal Executive Assistant to support a busy in-house legal function. This Long-term Contract opportunity is ideal for someone who brings strong organizational judgment, discretion, and prior experience assisting senior legal leadership. The role centers on keeping daily operations running smoothly through proactive scheduling, travel coordination, meeting support, and careful management of legal documentation. Responsibilities:• Oversee the General Counsel’s schedule, ensuring appointments, priorities, and deadlines are organized effectively.• Arrange business travel logistics, including itineraries and related coordination.• Plan and support meetings by handling scheduling, logistics, and follow-up needs.• Organize, update, and maintain legal records so documents remain accurate and accessible.• Provide day-to-day administrative support to the legal department with a high level of professionalism and confidentiality.
2026-04-29T00:00:00Z

Office Assistant

Monticello, MN
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving. Responsibilities:• Accurately input application data into designated databases and systems.• Follow up with clients to collect and verify missing or incomplete information.• Maintain organized records of data entries and client communications for easy access and reference.• Perform routine quality checks to ensure data accuracy and consistency.• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.• Utilize Microsoft Excel and Word to manage and format data effectively.• Scan, organize, and file documents in both physical and digital formats.• Collaborate with the team to improve data entry processes and boost efficiency.
2026-04-21T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-04-03T00:00:00Z