Add your latest resume to match with open positions.

41 results for Receptionist in Milpitas, CA

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-04-28T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-04-28T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Administrative Assistant Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today.
2026-04-29T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support. Responsibilities: • Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented. • Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies. • Scan and upload all relevant documentation into the organization's systems before the end of each shift. • Maintain patient valuables and update notifications from clinical staff promptly, following department policies. • Utilize online systems and payer websites to verify insurance eligibility and demographic information. • Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience. • Distribute notices of privacy practices and obtain visitor authorizations as required. • Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies. • Attend department meetings, workshops, and training sessions to stay informed of updates and procedures. • Ensure office equipment is operational and follow downtime procedures when necessary.
2026-04-22T00:00:00Z

Administrative Assistant

Portola Valley, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Office ManagerEnsure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.Job Responsibilities:<ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
2026-04-10T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. Responsibilities:<ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
2026-04-24T00:00:00Z

Accounts Receivable Clerk

Walnut Creek, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Accounts Receivable Clerk to manage cash receipts and ensure accurate allocation of payments. This role involves handling unapplied cash balances, reconciling payment histories, and collaborating with clients, insurance companies, and third-party processors to resolve discrepancies. Responsibilities: • Research and resolve unapplied cash by identifying payment allocations and addressing overpayments or duplicate payments. • Post check payments and assist in identifying electronic or credit card payments. • Communicate with collectors, insurance companies, and clients to obtain accurate payment details and resolve discrepancies. • Reconcile payment histories and correct any misapplications or payer errors. • Prepare and submit check request forms for approval and processing. • Prioritize high-dollar unapplied cash balances from weekly lists for resolution. • Verify the accuracy of write-off and deduction requests. • Address client concerns and troubleshoot payment-related issues, ensuring clear communication and proper remittance advice.
2026-04-21T00:00:00Z

Accounts Receivable Clerk

Pleasanton, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for an Accounts Receivable Clerk to support day-to-day receivables activity for a Long-term Contract opportunity in Pleasanton, California. This position is fully onsite and offers the chance to contribute to a busy accounting environment by ensuring invoices, incoming payments, and customer account activity are handled accurately and on time. The ideal candidate brings strong experience in accounts receivable operations, commercial collections, and cash application work, along with a detail-oriented approach to resolving payment issues. This assignment is expected to run approximately 3 to 4 months and will begin with weekday training hours before moving into the regular schedule as needed. Responsibilities: • Process customer invoices, apply incoming payments, and maintain accurate accounts receivable records across assigned accounts.• Follow up with commercial clients regarding outstanding balances and work to secure timely payment while preserving positive business relationships.• Reconcile customer accounts by reviewing payment activity, identifying discrepancies, and addressing billing or posting issues promptly.• Perform cash application tasks by matching receipts to open invoices and ensuring transactions are recorded correctly in the system.• Support billing operations by preparing account documentation, reviewing charges for accuracy, and assisting with invoice-related questions.• Monitor aging reports and prioritize collection efforts based on past-due status, account history, and payment patterns.• Assist with data migration-related receivables activities by validating account information and helping maintain clean financial records during the assignment.
2026-04-28T00:00:00Z

Data Entry Clerk

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-04-24T00:00:00Z

Data Entry Clerk

Los Altos, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support construction and renovation project administration in Los Altos, California. This Long-term Contract opportunity is ideal for someone who enjoys organized, process-driven work and wants to contribute to project coordination in an onsite environment. The position offers hands-on exposure to project support activities, scheduling, record management, and administrative follow-through for a busy renovation team. Responsibilities: • Enter, update, and maintain project information accurately across spreadsheets, tracking tools, and internal systems. • Provide administrative coordination for renovation and construction-related activities, ensuring documentation and requests are handled promptly. • Track schedules, task progress, and project-related updates to help keep work moving according to plan. • Assist with basic accounts payable support by organizing invoices, monitoring submissions, and maintaining accurate records. • Manage incoming task or ticket requests related to contracts, project needs, and team coordination. • Use Excel, Smartsheet, and comparable software to organize data, prepare reports, and monitor project activity. • Partner with project leadership to support operational improvements, including contributions to future automation or AI-enabled workflows. • Maintain clear communication with internal stakeholders to support day-to-day project administration and follow-up.
2026-04-27T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Mountain View, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Entry-Level Office ClerkOverview:We’re seeking an organized, dependable Office Clerk to support daily administrative and clerical tasks in a professional office environment. This role is ideal for someone detail‑oriented and eager to build office experience.Key Responsibilities:<ul><li>Perform data entry, filing, scanning, and document organization</li><li>Answer phones, route calls, and greet visitors as needed</li><li>Assist with mail distribution, supplies, and basic office support</li><li>Support team members with administrative tasks and projects</li></ul>
2026-04-25T00:00:00Z