35 results for Accounts Support Specialist in Milpitas, CA

Client Accounts Specialist

San Francisco, CA
onsite
Permanent
90000 - 100000 USD / Yearly
We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:Invoice Management: Prepares and posts client invoices per attorney revisions and client guidelines.Cash Application: Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.Bank Deposits: Organizes and deposits checks into correct accounts.Trust Accounts: Records deposits, transfers, and withdrawals for client and state bar trust accounts.Recordkeeping: Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.Reporting: Provides accrual, budget, and rate data to attorneys/clients as requested.Expense Processing: Records third-party expenses and disbursements in expense systems.Account Management: Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.Collections Support: Assists with collection efforts when needed.
2026-03-27T00:00:00Z

Accounts Receivable Specialist

Palo Alto, CA
onsite
Temporary
32 - 40 USD / Hourly
Overview:The Accounts Receivable (AR) Specialist is responsible for managing and optimizing the company’s receivables process using Oracle NetSuite. This role focuses on ensuring timely and accurate invoicing, payment collection, account reconciliation, and supporting overall cash flow and financial reporting. The AR Specialist collaborates across departments to resolve discrepancies and deliver exceptional service to clients and internal stakeholders.Key Responsibilities:<ul><li>Generate, issue, and track customer invoices within NetSuite, ensuring accurate coding and compliance with company procedures.</li><li>Monitor receivable balances, follow up on outstanding payments, and maintain regular communication with clients regarding account status.</li><li>Process incoming payments (ACH, wire, check, credit card) and record transactions accurately in NetSuite.</li><li>Reconcile accounts receivable ledger and resolve discrepancies, ensuring accounts are current and properly documented.</li><li>Prepare aging reports and assist with cash forecasting by analyzing receivables trends and outstanding balances.</li><li>Maintain and update customer records in NetSuite, ensuring data accuracy.</li><li>Support month-end close processes related to AR, including reconciliations and reporting.</li><li>Collaborate with sales, operations, and finance teams to resolve invoicing or payment issues.</li><li>Assist with audit requests and provide necessary documentation related to AR activities.</li></ul>
2026-03-23T00:00:00Z

Accounts Receivable Specialist

San Jose, CA
onsite
Temporary
28 - 35 USD / Hourly
Position SummaryThe Accounts Receivable Specialist is responsible for managing billing, collections, and cash application functions. This role requires hands-on experience with Sage 100 and a strong understanding of AR processes to ensure accurate and timely revenue collection.Key Responsibilities<ul><li>Process customer invoicing and maintain accurate AR records in Sage 100</li><li>Apply customer payments (checks, ACH, wire, credit cards)</li><li>Monitor aging reports and follow up on past‑due accounts</li><li>Perform collections via phone and email with a professional, customer‑focused approach</li><li>Research and resolve billing discrepancies, short pays, and unapplied cash</li><li>Reconcile AR subledger to the general ledger</li><li>Prepare AR reports and assist with month‑end close</li><li>Maintain customer accounts, credit limits, and payment terms</li><li>Collaborate with sales, project teams, and management as needed</li></ul>
2026-03-25T00:00:00Z

Accounts Receivable Specialist

San Francisco, CA
remote
Temporary
34 - 39 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in San Francisco, California. In this role, you will play a crucial part in managing billing operations, ensuring accurate cash applications, and maintaining strong relationships with customers. This position is ideal for someone with expertise in handling high-value invoices and a keen eye for detail in financial processes. Responsibilities: • Review accounts receivable aging weekly to ensure timely cash applications and effective collections. • Process manual invoices, including approximately 10–15 for the U.S. and similar volumes for Spain. • Collaborate with the General Ledger team to align cash receipts and applications, ensuring accurate financial records. • Utilize Excel to create schedules, analyze data, and prepare reports using advanced features such as PivotTables. • Manage large customer invoices, up to $2.5 million, while coordinating discounts and resolving billing discrepancies. • Reconcile revenue accounts, book journal entries, and provide support during audits. • Apply hands-on experience with NetSuite for daily tasks and financial operations. • Maintain open communication and strong relationships with customers to address billing concerns effectively. • Support data cleansing and analysis to improve the accuracy of financial reports.
2026-03-25T00:00:00Z

Accounting Specialist

Hollister, CA
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-03-27T00:00:00Z

Accounting Specialist

Stockton, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a skilled Accounting Specialist to join our team on a contract basis in Stockton, California. This position is centered around supporting and optimizing travel and expense systems, along with managing accounts payable and other essential accounting functions in a dynamic aerospace manufacturing environment. The ideal candidate will bring expertise in accounting processes and systems, ensuring compliance and accuracy in daily operations. Responsibilities:• Manage the daily operations of the Navan travel and expense system, including troubleshooting, user support, and ensuring compliance with company policies.• Review expense submissions to confirm proper documentation and adherence to organizational guidelines.• Collaborate with finance leadership to enhance workflows, reporting capabilities, and strengthen internal controls.• Handle accounts payable tasks, including processing invoices, coordinating payments, and maintaining vendor communications.• Prepare journal entries and support month-end close activities, including account reconciliations.• Assist in audit preparations by compiling necessary documentation and addressing inquiries.• Contribute to process improvement initiatives aimed at increasing efficiency and accuracy in accounting operations. For immediate consideration please contact Cortney 209-225-2014
2026-02-27T00:00:00Z

Accounts Payable Specialist

Martinez, CA
onsite
Permanent
25.5 - 32.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist. In this permanent role, you’ll take ownership of managing outgoing payments, processing high-volume invoices, reconciling vendor accounts, and supporting accurate, timely financial reporting. You’ll have the unique opportunity to work with a variety of clients across multiple industries—gaining diverse experience while enjoying the stability, benefits, and support of full-time employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-20T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
32 - 40 USD / Hourly
Overview:The AP Specialist is responsible for overseeing and optimizing accounts payable operations through the implementation and utilization of AI automation tools. This role emphasizes process efficiency, technology-driven solutions, and ensuring compliance with accounting standards and company policies.Key Responsibilities:<ul><li>Process, review, and validate invoices leveraging AI-powered automation platforms, ensuring accurate coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements using automated reconciliation tools; promptly resolve discrepancies and vendor queries.</li><li>Execute automated payment runs (ACH, wires, checks), review payment exceptions, and maintain audit trails generated by AI solutions.</li><li>Assist with month-end close activities, including AP accruals, reconciliations, and generating AI-assisted reporting.</li><li>Maintain and update vendor records within AI-enabled AP systems, ensuring data integrity and compliance.</li><li>Identify opportunities for process improvement and optimization through AI automation and workflow enhancements.</li><li>Support audit requests by providing documentation and AI-generated audit logs for AP transactions.</li><li>Collaborate with technology, purchasing, operations, and accounting teams to address technical issues, facilitate adoption of AI tools, and resolve invoice/payment challenges.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist. In this permanent role, you’ll take ownership of managing outgoing payments, processing high-volume invoices, reconciling vendor accounts, and supporting accurate, timely financial reporting. You’ll have the unique opportunity to work with a variety of clients across multiple industries—gaining diverse experience while enjoying the stability, benefits, and support of full-time employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-20T00:00:00Z

Accounts Payable Specialist

Emeryville, CA
onsite
Temporary
30 - 35 USD / Hourly
Are you an experienced Accounts Payable Specialist with expertise in Sage Intacct? Robert Half is seeking a detail-oriented and tech-savvy professional to support accounts payable functions for one of our clients. The ideal candidate will have strong proficiency with Sage Intacct, exceptional organizational skills, and a solid understanding of accounting processes. This is an excellent opportunity to work with a growing company in a dynamic and collaborative environment. Responsibilities: <ul><li>Process high-volume invoices in Sage Intacct, ensuring accuracy and adherence to company policies. </li><li>Match invoices with purchase orders and resolve any discrepancies in a timely manner. </li><li>Manage vendor relationships, including maintaining accurate vendor records and reconciling vendor statements. </li><li>Generate and process payments via checks, ACH, and wires through Sage Intacct's Accounts Payable module. </li><li>Assist with the implementation and optimization of Sage Intacct functionalities to improve workflow efficiencies. </li><li>Prepare accounts payable reports, including aging reports, and assist with audit preparation and requests. </li><li>Support month-end and year-end close processes by reconciling accounts payable balances and preparing relevant schedules. </li><li>Ensure compliance with accounting standards and all applicable regulations. </li></ul>
2026-03-27T00:00:00Z

Accounts Payable Specialist

San Jose, CA
onsite
Temporary
28 - 35 USD / Hourly
Position SummaryThe Accounts Payable Specialist is responsible for processing high‑volume invoices with accuracy and efficiency while meeting tight deadlines. This role requires strong attention to detail, solid AP fundamentals, and experience working in a fast‑paced environment.Key Responsibilities<ul><li>Process and code high‑volume invoices (300+ per week)</li><li>Perform 2‑way and 3‑way matching (PO, invoice, receiving)</li><li>Enter invoices accurately into ERP/accounting system</li><li>Prepare and process weekly payment runs (check, ACH, wire)</li><li>Reconcile vendor statements and research discrepancies</li><li>Respond to vendor inquiries and resolve payment issues</li><li>Assist with month‑end close and AP accruals</li><li>Maintain AP files, documentation, and audit support</li><li>Ensure compliance with company policies and internal controls</li></ul>
2026-03-26T00:00:00Z

Accounts Payable Specialist

Burlingame, CA
onsite
Temporary
30 - 35 USD / Hourly
🧾 Accounts Payable Specialist – Consulting Role (Robert Half Loan Staff Practice) Robert Half is seeking a detail-oriented Accounts Payable Specialist to join our Loan Staff Practice. As a full-time employee of Robert Half, you’ll work as a consultant providing accounting support to a dedicated client base.This role offers the stability of full-time employment with the variety of consulting assignments. You’ll support clients with day-to-day accounts payable operations while gaining experience across different industries and systems. 💼 What You’ll Do:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Review and verify invoices, coding, and approvals prior to processing</li><li>Match invoices to purchase orders and receiving documentation (three-way match)</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li><li>Assist with month-end close by preparing AP accruals and reconciliation schedules</li><li>Ensure compliance with company policies and internal controls</li><li>Support audit requests and assist with documentation as needed</li></ul>
2026-03-09T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
32 - 40 USD / Hourly
Overview: The AP Specialist is responsible for managing the organization’s accounts payable processes, ensuring accuracy, efficiency, and compliance with company policies. This role requires proficiency in Oracle NetSuite and a strong understanding of accounting controls and best practices.Key Responsibilities:<ul><li>Process and enter invoices accurately and timely in NetSuite, ensuring proper coding and approvals.</li><li>Review and reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Manage weekly and monthly payment runs, including ACH, wires, and checks.</li><li>Assist with monthly close activities related to accounts payable, including accruals and reconciliations.</li><li>Maintain and update vendor records in NetSuite.</li><li>Ensure adherence to internal accounting controls and compliance procedures.</li><li>Support internal and external audit requests pertaining to AP.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment issues.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist

Livermore, CA
onsite
Temporary
25 - 35 USD / Hourly
We are seeking an experienced Accounts Payable Specialist to join a growing construction company on a temp-to-hire basis. This role is ideal for someone who thrives in a fast-paced, project-based environment and has hands-on experience with job cost coding, subcontractor invoices, and lien waivers. This position offers strong potential for permanent hire based on performance and business needs. Key Responsibilities Accounts Payable (Core Duties)<ul><li>Process high-volume vendor invoices with a focus on accuracy and timeliness</li><li>Perform 3-way matching (invoice, purchase order, receiving documentation)</li><li>Ensure proper job cost coding and allocation to projects/phases</li><li>Review and process subcontractor invoices and progress billings</li><li>Track and manage lien waivers (conditional/unconditional)</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li></ul>Construction-Specific Functions<ul><li>Work closely with Project Managers to verify cost allocations and approvals</li><li>Ensure compliance with contract terms and payment schedules</li><li>Assist with tracking retainage and release payments</li><li>Support month-end close, including AP accruals</li><li>Maintain organized records for audits and project documentation</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Specialist

South San Francisco, CA
onsite
Contract / Temporary to Hire
38 - 43 USD / Hourly
Growing Biotech company looking for a hybrid Accounts Payable Specialist. This role is contract to permanent and there will be opportunities for growth along with perks such as complementary lunches. Interviews start immediately. Apply today! How you will contribute:<ul><li>Manage accounts payable email inbox.</li><li>Review, code, and enter vendor invoices into the NetSuite accounting system. Ensure completeness, accuracy, and timeliness of processing vendor bills.</li><li>Prepare and verify payments to vendors in accordance with company policies. Monitor payment schedules to ensure timely disbursements to avoid business interruptions and late fees.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Assist in month-end close processes related to accounts payable.</li><li>Serve as the primary contact for vendor inquiries regarding payments and account status.</li><li>Collaborate with purchasing and receiving departments to resolve invoice questions.</li><li>Build and maintain positive relationships with vendors and internal teams.</li><li>Maintain organized and accurate records of invoices, payments, and correspondence.</li><li>Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).</li><li>Support internal and external audits by providing requested documentation and information.</li><li>Review and process employee expense reports in Concur and ensure compliance with the Company’s policy.</li><li>Identify opportunities to improve accounts payable processes and implement best practices.</li><li>Utilize accounts payable automation tools to enhance efficiency and accuracy.</li><li>Stay updated on industry trends and new technologies in accounts payable management.</li><li>Support audits by providing documentation and explanations as required.</li><li>Perform ad-hoc projects as needed.</li></ul>
2026-03-27T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
28.5 - 35.5 USD / Hourly
We are looking for a detail-oriented, hand-on Accounts Payable Specialist to join our team in Walnut Creek, California. This long-term contract position offers the process high-volume invoice processing within a fast-paced environment. The role is ideal for someone with strong organizational skills and experience in accounts payable, particularly in the construction industry. Responsibilities:• Process both purchase order (PO) and non-PO invoices - high volume• Code and match invoices • Utilize accounting software such as Sage Timberline, QuickBooks, Timberscan, and Procor to manage accounts payable functions.• Maintain a highly organized workflow to meet deadlines in a high-pressure environment.• Assist with administrative tasks, such as ordering office supplies and organizing team lunches.• Collaborate with project teams to facilitate efficient invoice processing.• Ensure adherence to industry standards and best practices within the construction sector.
2026-03-26T00:00:00Z

Accounts Payable Specialist

Mountain View, CA
onsite
Temporary
32 - 40 USD / Hourly
The AP Specialist is responsible for efficiently managing the organization’s accounts payable operations using the Bill.com platform. This role focuses on processing invoices, ensuring payment accuracy, compliance, and maintaining effective relationships with vendors and internal departments.Key Responsibilities:<ul><li>Process, review, and enter invoices into Bill.com, ensuring proper coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements, promptly resolve discrepancies, and respond to vendor inquiries.</li><li>Execute weekly and monthly payment runs across ACH, wires, and check payments through Bill.com, maintaining audit trails and payment records.</li><li>Assist with month-end close activities, including accounts payable accruals and account reconciliations.</li><li>Maintain and update vendor information in Bill.com, ensuring data accuracy and compliance with company policies.</li><li>Enforce internal controls and accounting policies in AP processing.</li><li>Support internal and external audits related to AP documentation and records.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment-related issues.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
35 - 38 USD / Hourly
We are seeking an experienced Accounts Payable & General Ledger Specialist to manage full-cycle AP processes while supporting general ledger accounting functions. This role requires a detail-oriented professional who can ensure accurate financial records, timely vendor payments, and strong internal controls. The ideal candidate is comfortable working across multiple accounting functions in a fast-paced environment. <ul><li>Manage full-cycle AP, including invoice intake, coding, approvals, and payment processing.</li><li>Review, verify, and process vendor invoices with accuracy and proper documentation.</li><li>Maintain vendor records, including onboarding, W-9 collection, and 1099 tracking.</li><li>Prepare and process payments (ACH, wire, checks) in a timely manner.</li><li>Reconcile vendor statements and resolve discrepancies or disputes.</li><li>Monitor AP aging and ensure timely payment of obligations.</li><li>Ensure compliance with company policies and internal controls.</li><li>Prepare and post journal entries, including accruals, prepaids, and reclassifications.</li><li>Assist with month-end and year-end close processes.</li><li>Reconcile balance sheet accounts and investigate variances.</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Temporary
30 - 38 USD / Hourly
Our client in the manufacturing industry is seeking a detail-oriented Accounts Payable Specialist to join their accounting team on a temp-to-hire basis. This role will focus on processing vendor invoices, reconciling accounts, and ensuring timely and accurate payments.The ideal candidate will have experience working in a high-volume AP environment and be comfortable navigating ERP systems, with SAP experience highly preferred.Accounts Payable professionals play a critical role in ensuring vendor invoices are reviewed, recorded, and paid accurately while maintaining strong vendor relationships and financial records. Key Responsibilities <ul><li>Process high-volume vendor invoices and ensure proper documentation and approvals</li><li>Perform three-way matching of purchase orders, receipts, and invoices</li><li>Enter and maintain invoice data within the SAP ERP system</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Communicate with vendors regarding payment status and invoice inquiries</li><li>Maintain accurate accounts payable records and supporting documentation</li><li>Assist with month-end close and AP reconciliations</li><li>Partner with purchasing and receiving teams to resolve invoice issues</li></ul>
2026-03-04T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
30 - 35 USD / Hourly
🧾 Accounts Payable Specialist – Consulting Role (Robert Half Loan Staff Practice) Robert Half is seeking a detail-oriented Accounts Payable Specialist to join our Loan Staff Practice. As a full-time employee of Robert Half, you’ll work as a consultant providing accounting support to a dedicated client base.This role offers the stability of full-time employment with the variety of consulting assignments. You’ll support clients with day-to-day accounts payable operations while gaining experience across different industries and systems. 💼 What You’ll Do:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Review and verify invoices, coding, and approvals prior to processing</li><li>Match invoices to purchase orders and receiving documentation (three-way match)</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li><li>Assist with month-end close by preparing AP accruals and reconciliation schedules</li><li>Ensure compliance with company policies and internal controls</li><li>Support audit requests and assist with documentation as needed</li></ul>
2026-03-09T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
30.5 - 35.5 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Walnut Creek, California. In this long-term contract position, you will play a vital role in managing accounts payable processes. This role requires a highly organized individual who thrives in a fast-paced environment and is adept at working with multiple accounting systems. Responsibilities:<ul><li>Process a high volume of invoices and payment requests across multiple companies/entities, ensuring accuracy and compliance with company policies and contract terms.</li><li>Perform weekly and/or bi-weekly check runs, prioritize urgent payments, and ensure payment deadlines are met.</li><li>Work closely with project managers to verify job costs, resolve invoice discrepancies, and support project billing workflows.</li><li>Reconcile vendor statements and respond promptly to vendor inquiries regarding payment status or discrepancies.</li><li>Set up new vendors, maintain current records, and ensure W-9 and compliance documentation is up to date.</li><li>Track lien waivers, certificates of insurance, and other construction-related documentation as needed.</li><li>Prepare and enter journal entries for AP accruals, adjustments, and intercompany transactions.</li><li>Assist with month-end close processes, account reconciliations, and reporting as they relate to payables.</li><li>Utilize multiple accounting and project management software platforms (e.g., Procore, Viewpoint, Sage 300, QuickBooks, or similar) to manage and track payables.</li></ul>
2026-03-27T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Palo Alto, California. As part of our accounting operations, you will play a key role in ensuring accurate financial processes and compliance with company policies. This is a long-term contract position that requires strong attention to detail and organizational skills. Responsibilities: • Review and process invoices in the accounts payable system, ensuring proper coding and approval workflows. • Monitor vendor compliance documentation for onboarding new vendors. • Generate and analyze accounts payable reports to provide insights and support decision-making. • Perform accounts payable accruals and reconciliations, including employee expenses and credit card transactions. • Audit credit card activities and ensure all receipts are properly collected and documented. • Assess expense reports to confirm adherence to company policies. • Prepare and organize audit support related to accounts payable and other accounting areas. • Contribute to month-end close processes by preparing journal entries and account reconciliations. • Investigate and resolve discrepancies in accounting records. • Support external audits by preparing necessary schedules and documentation.
2026-03-26T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
27 - 32 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Walnut Creek, California. In this role, you will manage crucial aspects of vendor invoice processing, payment execution, and account reconciliation. This is a long-term contract position ideal for someone with a strong background in financial operations and attention to detail. Responsibilities: • Review and verify vendor invoices to ensure accuracy and alignment with purchase orders and delivery receipts. • Process invoices by matching, batching, coding, and entering them into the accounting system. • Schedule and execute payments while maintaining compliance with agreed-upon terms. • Perform bank and credit card reconciliations to ensure financial records are accurate. • Prepare and post journal entries to document debts, credits, and other transactions. • Reconcile accounts payable sub-ledger with the general ledger to maintain accurate financial reporting. • Utilize QuickBooks Enterprise for processing and tracking financial transactions. • Collaborate with vendors and internal teams to resolve discrepancies and ensure smooth operations. • Maintain organized records of all accounts payable activities for audit and compliance purposes.
2026-03-19T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary
25 - 35 USD / Hourly
We are seeking an experienced Accounts Payable Specialist to join a growing construction company on a temp-to-hire basis. This role is ideal for someone who thrives in a fast-paced, project-based environment and has hands-on experience with job cost coding, subcontractor invoices, and lien waivers. This position offers strong potential for permanent hire based on performance and business needs. Key Responsibilities Accounts Payable (Core Duties)<ul><li>Process high-volume vendor invoices with a focus on accuracy and timeliness</li><li>Perform 3-way matching (invoice, purchase order, receiving documentation)</li><li>Ensure proper job cost coding and allocation to projects/phases</li><li>Review and process subcontractor invoices and progress billings</li><li>Track and manage lien waivers (conditional/unconditional)</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li></ul>Construction-Specific Functions<ul><li>Work closely with Project Managers to verify cost allocations and approvals</li><li>Ensure compliance with contract terms and payment schedules</li><li>Assist with tracking retainage and release payments</li><li>Support month-end close, including AP accruals</li><li>Maintain organized records for audits and project documentation</li></ul>
2026-03-20T00:00:00Z

Account Service Associate

Sunnyvale, CA
onsite
Temporary
27.3315 - 31.647 USD / Hourly
We are looking for a dedicated Account Service Associate to join our team in Sunnyvale, California. In this long-term contract position, you will play a pivotal role in maintaining accurate financial records, ensuring compliance, and delivering excellent service to members and staff. This opportunity is ideal for someone with strong analytical skills and a passion for supporting operational efficiency within the accounting domain. Responsibilities: • Conduct daily operational and account audits to ensure accuracy and compliance. • Respond to member inquiries regarding account eligibility, documentation, and general information. • File Adult Protective Services reports in adherence to regulatory requirements. • Support the escheatment process by updating property records and utilizing escheatment software. • Assist with decedent case management, including account ownership updates and closures. • Process contributions, withdrawals, and withholding election changes accurately. • Prepare weekly rate and fee schedules for review and distribution. • Collaborate on special projects to enhance processes and workflows. • Update and maintain job aids and procedural documents in collaboration with management and staff.
2026-03-28T00:00:00Z