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12 results for Office Specialist in Milford, CT

Office Assistant/ Admin Assistant

Shelton, CT
onsite
Permanent / Full Time
24 - 28 USD / Hourly
Job Title: **Part-Time (PERMANENT)** Office Assistant Location: Shelton, CT (Onsite) Schedule: Part-Time, 20–25 hours per week- FLEXIBLEEmployment: Depending on experience (within the range of $24/hour-$28/hour) Employment Type: Permanent A professional services firm in Shelton, CT is seeking a dependable and organized General Office Assistant to support daily administrative operations in a small office environment of approximately 20 employees. This is a permanent, onsite opportunity ideal for someone who enjoys variety in their day and thrives in a professional office setting. Responsibilities<ul><li>Answer and direct incoming phone calls</li><li>Manage filing and document organization</li><li>Handle incoming and outgoing shipments/packages</li><li>Provide general administrative and office support</li><li>Assist with maintaining office organization and workflow</li><li>Support staff with day-to-day operational needs</li></ul>Qualifications<ul><li>2+ years of general office or administrative experience</li><li>Strong computer skills and comfort learning office systems</li><li>Professional communication and interpersonal skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li></ul> To apply, please send your resume to Daniele.zavarella@roberthalf(com)
2026-05-29T00:00:00Z

General Office Clerk

Plainview, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support a short-term Contract assignment. In this role, you will help maintain accurate records by locating employee files, digitizing documents, and updating tracking information with care and consistency. This opportunity is ideal for someone who is highly organized, comfortable with administrative tasks, and able to manage document handling efficiently in a fast-paced office setting. Responsibilities:• Retrieve and organize employee records from existing filing systems with a high level of accuracy.• Scan, copy, and prepare paper documents for secure digital recordkeeping.• Maintain and update Excel spreadsheets to track document status, file activity, and completion progress.• Review files for completeness and ensure documents are labeled and stored correctly.• Support general clerical operations such as data entry, document handling, and record maintenance.• Coordinate administrative tasks to help keep the project on schedule during the one-month assignment.• Use office software and standard equipment efficiently to process and manage high volumes of documentation.
2026-06-10T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-06-03T00:00:00Z

Billing Specialist

Stamford, CT
onsite
Temporary / Contract
18 - 28 USD / Hourly
Job Title: Billing SpecialistJob Summary:We are seeking a detail-oriented Billing Specialist to support the billing and accounts receivable process by preparing invoices, verifying billing data, resolving discrepancies, and ensuring timely and accurate invoicing. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work effectively with internal departments and customers.Key Responsibilities:<ul><li>Prepare, review, and issue accurate customer invoices in a timely manner</li><li>Verify billing data, rates, contracts, purchase orders, and supporting documentation before invoicing</li><li>Research and resolve billing discrepancies, customer questions, and invoice disputes</li><li>Maintain customer account information and ensure billing records are up to date</li><li>Reconcile billing activity and assist with accounts receivable follow-up as needed</li><li>Work closely with sales, customer service, operations, and accounting teams to resolve billing issues</li><li>Process credits, rebills, adjustments, and account corrections as necessary</li><li>Support month-end close by preparing billing reports and ensuring invoices are posted accurately</li><li>Maintain documentation and ensure compliance with company policies and procedures</li><li>Identify opportunities to improve billing accuracy and streamline processes</li></ul>
2026-06-08T00:00:00Z

Legal Operations Manager – Paralegal

Uniondale, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for an experienced Intake Director to oversee a busy intake function for a plaintiff-side practice in New York. This role focuses on strengthening team performance, improving the prospective client experience, and increasing the effectiveness of case intake processes. The ideal candidate brings strong leadership skills, sound judgment in evaluating new matters, and the ability to guide a remote team in a fast-moving legal environment. Responsibilities:• Direct the day-to-day work of a remote intake team managing a large volume of new inquiries and consultation requests.• Ensure prospective clients receive timely, compassionate, and clear communication across all intake channels.• Assess potential personal injury and medical malpractice matters to determine viability and alignment with firm criteria.• Analyze intake results by reviewing conversion trends, responsiveness, follow-up activity, and signed retainer outcomes.• Establish clear performance expectations, accountability measures, and streamlined workflows to improve departmental efficiency.• Coach and develop team members on consultative conversations, objection response techniques, and client-centered communication.• Prepare and share recurring reports on key intake indicators, including lead quality, retention progress, and call-handling effectiveness.• Partner with attorneys to arrange consultations and route suitable matters for prompt review and assignment.
2026-05-21T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a meticulous Administrative Assistant to support our team! In this role, you will handle a variety of administrative tasks, ensuring the office operates smoothly and efficiently. Responsibilities:• Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor.• Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms.• Coordinate meetings and schedules using Microsoft Outlook to support multiple departments.• Adapt to shifting priorities and multitask efficiently in a fast-paced environment.• Take initiative to identify and address administrative needs without direct supervision.• Provide receptionist duties, including greeting visitors and handling incoming calls.• Collaborate with various departments to ensure seamless communication and support.• Assist with ad hoc tasks as needed to contribute to overall office functionality.
2026-06-09T00:00:00Z

Administrative Assistant

Ronkonkoma, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a Children’s Care Management team in New York. This Long-term Contract position is ideal for someone who enjoys keeping office operations organized, managing records accurately, and providing a welcoming experience for clients, visitors, and staff. The role combines front-desk support, administrative coordination, and data management within a healthcare environment. Success in this position requires discretion and the ability to handle multiple priorities with care. Responsibilities: • Organize and maintain client files by creating new records, archiving inactive charts, tracking stored documents, and keeping the file room orderly and accessible. • Process documentation by filing paper forms, scanning records, and uploading materials into electronic systems to keep information complete and current. • Prepare and send client correspondence as requested, ensuring mailings are accurate and completed on time. • Welcome clients, visitors, and partner organizations in a courteous manner while maintaining a clean, organized, and inviting reception area. • Manage incoming and outgoing calls efficiently, directing inquiries appropriately and providing responsive customer service. • Enter and update information in electronic health record platforms, including demographic details, assignments, and progress-related documentation. • Review records for accuracy and completeness, including assessments, releases, insurance details, and supporting eligibility documentation. • Verify Medicaid coverage and complete, audit, and submit daily encounter logs to reflect services and activities accurately. • Monitor office and program resources such as supplies, outreach materials, postage, shredding services, kitchen items, keys, and department vehicle coordination. • Communicate urgent client matters, facility concerns, and operational issues to supervisors, and participate in staff meetings, trainings, and occasional evening or weekend support as needed.
2026-06-10T00:00:00Z

Administrative Assistant

Purchase, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the White Plains area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Administrative Assistant

Pleasantville, NY
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Pleasantville, New York. This contract opportunity is ideal for someone who enjoys keeping workstreams on track, handling front-line communication, and maintaining accurate records. The role calls for a detail-oriented team member who can balance administrative priorities while providing dependable support to the team. Responsibilities:• Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance.• Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness.• Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks.• Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries.• Monitor and organize office documentation so materials are easy to access and current.• Communicate with internal team members and external contacts to help keep administrative processes moving efficiently.
2026-06-09T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a busy Property Management team in Farmingdale, New York. This contract opportunity with potential for a permanent role is well suited for someone who stays organized, communicates effectively, and manages a steady flow of administrative tasks with accuracy. In this role, you will help keep invoices, requisitions, repair requests, and related records current while working closely with Property Managers and internal support teams. The position offers a Monday through Friday schedule in a real estate and facilities management environment. Responsibilities:• Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing.• Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate.• Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation.• Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion.• Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items.• Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed.• Assist with ordering building materials and tracking related administrative details to support maintenance and property operations.• Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors.
2026-06-10T00:00:00Z

Administrative Assistant

Windsor, CT
onsite
Temporary / Contract
18 - 24 USD / Hourly
Our client in Windsor, Connecticut is seeking a reliable and detail-oriented Administrative Assistant to support their team. This role reports directly to the Project Manager and is ideal for someone who is highly organized, computer savvy, and comfortable handling a variety of administrative tasks. Based on general knowledge.Key Responsibilities<ul><li>Provide general administrative support to the team and Project Manager. Based on general knowledge.</li><li>Draft letters and prepare correspondence. Based on general knowledge.</li><li>Manage email communications and assist with routine follow-up. Based on general knowledge.</li><li>Prepare mailings and coordinate outgoing correspondence. Based on general knowledge.</li><li>Create, update, and format documents in Microsoft Word, Excel, and PowerPoint. Based on general knowledge.</li><li>Support reporting and other office-related projects as needed. Based on general knowledge.</li></ul>
2026-06-10T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z