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2 results for Executive Assistant in Midland, TX

Accounts Payable Clerk

Midland, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for an Accounts Payable Clerk to support daily office operations while helping maintain accurate financial and administrative records. This position combines accounts payable duties with front-office and clerical responsibilities, making it ideal for someone who is organized, detail-oriented, and comfortable managing multiple priorities. The successful candidate will contribute to a smooth workflow by handling invoice-related tasks, coordinating document processing, and providing attentive support to both clients and internal team members. Responsibilities: • Process vendor invoices, verify coding details, and assist with timely payment activities including check runs. • Welcome visitors and respond to incoming phone calls courteously, ensuring inquiries are directed appropriately. • Enter financial and administrative information into internal records with a high degree of accuracy and consistency. • Provide day-to-day clerical support such as preparing correspondence, maintaining files, and assisting with general office needs. • Organize, scan, and maintain both paper and digital documents so information is easy to retrieve and properly stored. • Coordinate outgoing mail and complete regular mail pick-up and distribution to support daily business operations. • Assist the internal team by helping keep administrative processes organized and running efficiently. • Review invoice documentation for completeness and follow established procedures to support accounts payable workflows.
2026-07-15T17:04:06Z

Project Assistant

Midland, TX
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented Project Assistant to support project administration activities in Midland, Texas. This Long-term Contract position is ideal for someone who excels in structured, deadline-driven work and can manage high-volume documentation with accuracy. The person in this role will help keep project records organized, monitor progress, and communicate updates clearly while adapting to new tools and processes as needed. Responsibilities: • Prepare, review, and submit project forms using both physical documents and online systems while ensuring a high level of accuracy. • Assemble and organize multi-page documentation packets according to established procedures and project standards. • Maintain tracking records for assignments, monitor completion status, and share timely progress updates with stakeholders. • Enter large volumes of information into spreadsheets, logs, and internal systems with strong attention to detail. • Identify missing information, processing issues, or schedule risks early and escalate concerns before they impact deadlines. • Support project coordination efforts by managing documentation flow, email correspondence, and administrative follow-up tasks. • Learn new software applications and digital platforms quickly to meet evolving project needs. • Assist with scanning, filing, and maintaining organized project records for easy retrieval and audit readiness.
2026-07-24T20:38:43Z