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4 results for Accounts Payable Specialist in Middleton, WI

Accounting assistant

Madison, Wisconsin
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for an Accounting Assistant to support administrative and fiscal operations for a non-profit organization in Madison, Wisconsin. This Long-term Contract position plays an important role in helping senior leadership stay organized while also assisting with accounting-related tasks and confidential administrative work. The ideal candidate is dependable, organized, and comfortable handling multiple priorities in a fast-paced office environment. Responsibilities:• Track daily attendance information based on employee call-ins and maintain accurate records.• Enter financial data and journal entries into the accounting system as requested by the fiscal team.• Prepare and process weekly bank deposits with accuracy and timeliness.• Provide backup assistance for payroll activities, including monitoring payroll communications and resolving timesheet updates.• Review and approve contract staff timesheets in agency portals and reconcile records with internal workforce data before completing weekly processing.• Assist with monthly documentation and reporting needed to support contract compliance requirements.• Draft clear correspondence for executive leadership while handling sensitive and confidential information appropriately.• Coordinate meetings, travel arrangements, and general clerical support for senior leadership and administrative operations.• Support records retention efforts through filing, archiving, and document organization while maintaining compliance with internal procedures.• Contribute to continuous improvement efforts, adapt to updated technology and software tools, and attend onsite work and occasional business events as needed.
2026-09-21T00:00:00Z

Staff Accountant

Madison, Wisconsin
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support accurate and timely financial reporting for operations in Madison, Wisconsin. This role works closely with the Controller and plays an important part in monthly close, account analysis, compliance reporting, and cash oversight. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage multiple deadlines while maintaining a high standard of accuracy. Responsibilities: • Prepare recurring financial packages, including balance sheets, income statements, and cash flow reports, along with the supporting reconciliations and audit-ready documentation. • Complete reporting submissions for outside agencies and stakeholders according to monthly, quarterly, and annual deadlines. • Compare actual results to budget expectations, highlight meaningful variances, and share practical recommendations with management. • Manage general ledger activity by recording journal entries, supporting period-end close, and maintaining accurate accruals, allocations, and work papers. • Reconcile bank accounts and key balance sheet accounts to ensure records are complete, accurate, and properly supported. • Monitor property cash positions, reserves, and escrows, and coordinate disbursements with Accounts Payable as needed. • Maintain fixed asset schedules and help ensure accounting records align with internal policies and accepted accounting standards. • Partner with external accountants during year-end activities by preparing schedules and documentation for audits and tax filings. • Identify opportunities to strengthen controls, improve accounting workflows, and document procedures to support consistency and efficiency. • Contribute to ad hoc reporting, spreadsheet analysis, and special projects assigned by leadership.
2026-09-03T00:00:00Z

Accounting Manager

Milton, Wisconsin
onsite
Permanent / Full Time
105000 - 125000 USD / Yearly
Accounting Manager role with hybrid flexibility in Milton, WI. For immediate consideration contact Jon Wright at 608-338-1052. Robert Half is looking for an experienced Accounting Manager to oversee core accounting operations for a manufacturing company in Milton, Wisconsin. This role will guide the monthly close process, produce reliable financial reporting, and provide meaningful analysis that supports business decisions. The position also partners with operational and executive leaders, strengthens compliance practices, and helps build an efficient, high-performing accounting function. Responsibilities:• Direct daily corporate accounting activities and lead a timely, well-organized month-end close process.• Prepare and review monthly financial statements and management reports to ensure accuracy, consistency, and usefulness for leadership.• Maintain the general ledger by overseeing journal entries, account reconciliations, and proper application of U.S. GAAP.• Analyze financial results against budget and prior periods, identifying key variances and explaining business drivers.• Support annual budgeting and periodic forecasting by delivering financial data, trend analysis, and planning insight.• Oversee tax-related accounting activities and help ensure adherence to regulatory requirements and internal control standards.• Coordinate audit preparation and respond to requests from external auditors to support efficient financial statement audits.• Supervise and develop a small accounting team while promoting accountability, collaboration, and continuous improvement.• Work closely with plant controllers and company leadership to improve financial visibility, reporting quality, and decision-making.• Participate in process enhancements and operational changes that affect accounting workflows, including system-related updates when needed.
2026-09-21T00:00:00Z

AP/AR Clerk

Fort Atkinson, Wisconsin
onsite
Permanent / Full Time
52000 - 54000 USD / Yearly
We are looking for a detail-oriented AP/AR Clerk to support daily accounting operations in Fort Atkinson, Wisconsin. This position focuses on keeping vendor payments, invoice records, and related financial documentation accurate, timely, and well organized. The role partners with internal departments and external vendors to resolve issues quickly while helping maintain reliable accounting processes across multiple business units. Responsibilities: • Review incoming supplier invoices, confirm approvals, and assign accurate general ledger coding before processing • Compare billing documents with purchase orders and receiving records, then investigate and resolve any mismatches • Enter payable transactions into the accounting system for more than one business unit while maintaining accuracy and timeliness • Coordinate routine payment activity, including check runs, electronic payments, and wire transactions, with attention to vendor terms and discount opportunities • Keep vendor account records current by maintaining tax documentation and supporting annual 1099 reporting needs • Reconcile supplier statements and communicate with vendors to address payment questions, missing items, or disputed balances • Audit employee expense submissions for policy compliance and complete reimbursement processing • Assist with period-end activities by reviewing payable aging, supporting accruals, and preparing documentation needed for close • Maintain orderly, audit-ready files for invoices, approvals, and payment history • Contribute to accounting and administrative projects that improve efficiency, accuracy, and overall financial support
2026-09-21T00:00:00Z