54 Results for Office Assistant Jobs in Middlesex, NJ

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Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-10-05T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and operational needs for a retail apparel and accessories environment in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping a workspace orderly, handling hands-on tasks, and helping the team stay productive throughout the day. The role will involve a mix of office support, sample coordination, and local errand-running, with a July start date. Responsibilities: • Organize and prepare label samples to ensure materials are sorted accurately and ready for team use. • Maintain a clean, orderly, and functional office environment by assisting with general upkeep throughout the day. • Run local business-related errands as needed to support office operations and team requests. • Provide day-to-day administrative assistance that helps keep office activities moving efficiently. • Monitor shared spaces and supplies, addressing basic organizational needs to support a smooth workflow. • Assist with practical tasks that contribute to the overall coordination of the office and support staff.
2026-10-07T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an organized and service-oriented Part Time Office Manager to support daily workplace operations in New York, New York. This Contract position is ideal for someone who enjoys creating a well-run office environment, coordinating logistics, and ensuring employees and visitors have what they need. The role blends administrative support, vendor coordination, event planning, and workspace preparation for new team members. Responsibilities:• Manage inventory for office materials and ensure essential supplies are consistently available across the workplace.• Welcome external partners and service providers while coordinating on-site needs and scheduled visits.• Oversee outgoing package and shipment logistics to ensure timely and accurate dispatch.• Evaluate and source coffee and beverage vendors to improve office services and support workplace needs.• Set up desks, equipment, and essential materials for new hires to create a smooth onboarding experience.• Arrange food and beverage orders for meetings, team gatherings, and other office functions.• Plan and support workplace events such as team celebrations, social gatherings, and seasonal functions.• Prepare meeting spaces, including conference room setup and cleanup, to support daily collaboration.• Assist with administrative coordination related to vendor documentation and invoices as needed.
2026-10-12T00:00:00Z

Administrative Assistant

Trenton, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting. Responsibilities:• Maintain and update donor profiles, ensuring records are complete, accurate, and current.• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
2026-10-07T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing responsive internal support, and helping the workplace run efficiently. The role will involve a blend of clerical coordination, record maintenance, and front-line office assistance in a real estate and property environment. Responsibilities: • Deliver timely administrative support to employees and respond to routine service requests with professionalism. • Maintain accurate records by entering, reviewing, and updating information in company databases. • Assist with day-to-day office coordination to help ensure administrative processes run smoothly. • Manage incoming packages and mail, including sorting, distributing, and tracking deliveries as needed. • Support general office projects by organizing documents, materials, and related administrative tasks. • Communicate clearly with internal team members to address questions and provide helpful follow-up. • Perform basic clerical duties such as filing, data entry, and handling standard office correspondence.
2026-10-12T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Financial Services organization in New York, New York. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a range of administrative tasks in an office environment. The ideal candidate will bring strong office support experience, excellent communication skills, and the ability to manage time-sensitive requests with accuracy and discretion. Responsibilities: • Prepare and notarize documents for an executive, ensuring all materials are completed accurately and in accordance with notary requirements. • Coordinate conference room scheduling and maintain reservation calendars to support meetings and office events. • Provide day-to-day administrative support, including managing clerical tasks and assisting with general office operations. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Perform data entry and maintain organized records to support administrative workflows and reporting needs. • Welcome visitors and assist with front-desk or receptionist-related duties as needed to ensure a positive office experience.
2026-10-07T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Harrison, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a team based in New York. This long-term contract position is ideal for someone with at least 1 year of experience who is organized, responsive, and comfortable managing communication, scheduling, and data-related tasks. The role requires strong customer service skills, accuracy with administrative records, and confidence using Microsoft Office applications to keep work moving efficiently. Responsibilities: • Manage incoming phone calls and emails, providing timely and attentive responses to internal and external contacts. • Coordinate calendars and arrange appointments to support smooth scheduling across daily activities. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook. • Support customer interactions by addressing questions, relaying information, and ensuring a positive service experience. • Handle both inbound and outbound communication to assist with follow-ups, confirmations, and general administrative needs. • Assist with logistics-related coordination, including tracking information and supporting distribution activities when needed.
2026-10-09T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
PART TIME We are looking for a detail-oriented Administrative Assistant to support a busy construction. This Long-term Contract position offers a part-time schedule, working Monday and Friday with flexibility for one additional midweek day. The role will help keep projects organized by managing information, coordinating communication, and assisting project staff with day-to-day administrative needs. Responsibilities:• Maintain organized project files, including agreements, permits, drawings, and related construction records.• Distribute updated project documentation and help ensure teams are working from the most current information.• Arrange meetings, calls, and site visits while keeping calendars and schedules aligned for project staff.• Support project managers by preparing agendas, recording meeting notes, and following up on assigned action items.• Communicate with subcontractors and vendors to request pricing, assist with order coordination, and monitor delivery timelines.• Enter project details into tracking systems and keep records of progress, costs, and key milestones accurate and current.• Prepare status reports and presentation materials to support project reviews and team updates.• Handle general office support duties, including answering inbound calls and assisting with front-desk style administrative tasks.
2026-10-12T00:00:00Z

Administrative Assistant

Rockleigh, NJ
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are seeking a dependable part-time Administrative Assistant to support daily office operations near Rockleigh, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping records accurate, assisting with billing-related tasks, and handling a range of administrative duties in a steady office environment. The role includes invoice support, payment posting, account review, label preparation, and basic Excel updates while helping maintain organized front-office workflow. Responsibilities:• Record incoming payments accurately and apply them to the appropriate customer accounts.• Retrieve invoices as needed and compare account details to help resolve routine discrepancies.• Provide basic accounts receivable assistance by supporting a low volume of transactional activity.• Prepare and print labels and help complete day-to-day clerical and office support tasks.• Enter information into simple Excel trackers and maintain accurate administrative records.• Assist with receptionist and front-desk responsibilities, including handling inbound calls when needed.• Support general office organization to ensure documents and account information remain accessible and up to date.
2026-10-09T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment. Responsibilities:• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.
2026-10-13T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-10-13T00:00:00Z

Executive Assistant

New York, NY
remote
Temporary / Contract
40.85 - 42 USD / Hourly
a real estate investment and development company is seeking a bilingual English/Spanish Executive/Personal Assistant to provide dedicated support to the Manager.The ideal candidate will be comfortable assisting with communication, translation, scheduling, and accompanying him to meetings and appointments as needed. Key Responsibilities· Provide executive and personal administrative support to the Manager.· Manage and coordinate the Manager’s calendar, meetings, and appointments.· Assist with communication and English/Spanish translation as needed.· Accompany the Manager to meetings with realtors, contractors, developers, and other real estate professionals.· Travel locally by car with the Manager to visit properties and attend meetings.· Assist with real estate investment-related scheduling, follow-up, and coordination.· Communicate and follow up with tenants, realtors, contractors, and other professional contacts.· Coordinate medical appointments and other personal appointments.· Assist with personal administrative matters, including driver’s license, insurance, and similar appointments.· Help ensure the Manager is prepared and organized for meetings, appointments, and daily priorities.· Provide additional administrative and personal support as needed.
2026-10-12T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This Long-term Contract position calls for someone who can keep complex schedules organized, manage travel logistics with precision, and help ensure executive priorities stay on track. The ideal candidate is highly organized, proactive, and comfortable handling time-sensitive coordination in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and maintain well-organized daily priorities. • Arrange domestic and international travel plans, including itineraries, reservations, and related logistics. • Coordinate meeting schedules, prepare agendas when needed, and help ensure executives are prepared for key discussions. • Track changes to appointments and travel plans, communicating updates promptly to relevant stakeholders. • Support day-to-day administrative activities that help senior leadership operate efficiently. • Manage multiple requests at once while maintaining accuracy, discretion, and strong attention to detail.
2026-10-13T00:00:00Z

Part Time Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Part Time Office Assistant to support daily administrative operations for a manufacturing organization in Neptune, New Jersey. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable handling a high volume of office tasks in a fast-paced environment. The person in this role will help restore workflow efficiency by managing front-desk activity, processing documents, and providing steady clerical support across the office. Responsibilities:• Welcome visitors and serve as the first point of contact for incoming office communications in a courteous and attentive manner.• Answer and direct inbound phone calls, take accurate messages, and ensure requests reach the appropriate team members promptly.• Organize, scan, and file business documents to maintain accurate and accessible records.• Provide day-to-day clerical support such as data entry, document preparation, and general office coordination.• Assist with clearing administrative backlogs by prioritizing pending paperwork and completing routine support tasks efficiently.• Maintain an orderly reception and office area to support smooth daily operations.
2026-10-12T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a Legal Assistant to support attorneys and legal professionals with transactional, administrative, and corporate-related work. This role contributes to efficient matter management by coordinating documents, maintaining records, and helping keep deadlines on track. The ideal candidate brings strong organizational ability, sound judgment, and experience handling multiple priorities in a meticulous legal environment. Responsibilities: • Support attorneys with day-to-day legal and administrative tasks related to client matters and business transactions, helping ensure responsive and organized service. • Partner with the lead Corporate Paralegal on business entity formation activities, required filings, and upkeep of corporate records. • Assist in reviewing files and materials for diligence requests, organizing key documents, and preparing information needed for transactions. • Coordinate calendars, track important dates, and help manage deadlines to keep legal work progressing on schedule. • Prepare, format, file, and maintain legal documents using e-filing tools, court filing procedures, and document management systems as appropriate. • Organize matter documentation, correspondence, and supporting records so information is accurate, accessible, and current. • Communicate effectively with attorneys, internal stakeholders, and external contacts to gather information and support ongoing legal work.
2026-09-21T00:00:00Z

Legal Assistant

Hackensack, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a Legal Assistant to join a family law practice in Hackensack, New Jersey, where accuracy, discretion, and strong organizational skills are essential. This position supports attorneys handling matrimonial and divorce matters by keeping case activity organized, coordinating key dates, and preparing legal documentation. The ideal candidate is comfortable working in a fast-moving office environment and can manage sensitive client information with professionalism. Responsibilities: • Coordinate attorney schedules, client meetings, court dates, and other time-sensitive commitments to keep matters progressing efficiently. • Draft letters, notices, and legal documents, including transcription of dictated content with a high degree of accuracy. • Submit filings to the court and maintain complete, up-to-date case information across all matters. • Monitor important timelines and upcoming deadlines, helping attorneys stay on track with active cases. • Maintain organized paper and digital case files so records remain accessible, accurate, and easy to review. • Reconcile electronic documentation with physical files to ensure consistency across recordkeeping systems. • Assist with efforts to expand electronic file management as the practice moves away from paper-heavy workflows. • Provide day-to-day administrative and legal support to attorneys handling family law and matrimonial cases.
2026-10-13T00:00:00Z

Accounting Assistant

Union County, NJ
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Union County, New Jersey on a contract basis with the potential for a permanent position. In this role, you will contribute to day-to-day accounting activities, help maintain accurate financial records, and support timely month-end reporting. This opportunity is well suited for someone who enjoys working across payables, reconciliations, and general accounting tasks in a collaborative environment. Accounting Assistant Responsibilities:<ul><li>Review and process vendor invoices, schedule payments, and ensure transactions are recorded accurately and on time.</li><li>Administer employee expense submissions, verify supporting documentation, and resolve discrepancies as needed.</li><li>Respond to accounts payable questions from vendors and internal stakeholders while keeping supplier information current and organized.</li><li>Prepare routine journal entries and accruals to support accurate general ledger activity.</li><li>Perform bank and account reconciliations, investigate variances, and clear outstanding items promptly.</li><li>Assist with month-end close activities by gathering documentation, updating schedules, and supporting financial reporting deadlines.</li><li>Maintain fixed asset records and help track additions, disposals, and related accounting entries.</li><li>Provide support during audit preparation by organizing records and supplying requested accounting documentation.</li><li>Follow established accounting guidelines and internal controls to promote accuracy, compliance, and consistency in financial operations.</li></ul>
2026-09-28T00:00:00Z

Accounting Assistant

Wall, NJ
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Accounting Assistant to support a busy operations team in Wall, New Jersey. This Long-term Contract position focuses on handling prepaid account activity, maintaining accurate financial records, and ensuring timely processing of deposits and related transactions. The ideal candidate brings strong data entry accuracy, comfort with routine accounting tasks, and the ability to work effectively in a deadline-driven environment while providing dependable service to internal and external stakeholders. Responsibilities:• Manage the setup and ongoing maintenance of accounts, confirming that required forms and supporting documents are complete and properly recorded.• Enter deposit activity with a high level of accuracy, process remote check deposits, and match transaction records against system entries.• Perform daily balancing tasks by reconciling records to bank activity and investigating discrepancies until resolved.• Handle claims payments, account closures, and end-of-day processing in line with established timelines and procedural standards.• Organize incoming mail and route documents to the appropriate parties to support efficient department operations.• Respond professionally to inquiries from funeral directors and consumers, delivering clear and timely customer support.• Prepare correspondence, reports, spreadsheets, and transaction documentation while maintaining complete and well-organized records.• Support month-end activities, including payment processing and distribution of recurring reports.• Safeguard confidential account information and follow applicable policies, record retention standards, and regulatory requirements.• Assist with additional administrative and accounting-related duties as needed within the department.
2026-10-12T00:00:00Z

54 results for Office Assistant in Middlesex, NJ