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11 results for Mailroom Assistant in Miamisburg, OH

Office Assistant

Covington, KY
onsite
Temporary / Contract
17 - 17 USD / Hourly
We are looking for an Office Assistant to support daily administrative operations for a legal services organization. This is a possible contract to permanent position suited for someone who enjoys organized, hands-on clerical work and can help keep documents, records, and office materials accurately maintained. The role offers an opportunity to contribute to a fast-paced services environment where precision, timeliness, and consistency are essential. Responsibilities:• Organize, copy, scan, and file legal and administrative documents to maintain accurate office records.• Update reports and internal records with current information while checking for completeness and accuracy.• Prepare case files and supporting materials for shipment, ensuring documents are properly assembled and packaged.• Review and arrange paperwork for processing so files are ready for distribution and storage.• Assist with general clerical tasks that support day-to-day office operations and document management needs.• Work within the company’s internal tracking system to enter, manage, and retrieve file information as needed.• Maintain a neat and structured filing system to improve accessibility and document control.
2026-05-01T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
24.65 - 29.7 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a permanent placement position this opportunity offers the potential for long-term growth and stability within our organization. Responsibilities:• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.• Assist with document management tasks, including uploading and maintaining files in the firm’s database.• Schedule and confirm client appointments, ensuring all details are accurately communicated.• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.• Organize meetings and facilitate connections between team members for calls and discussions.• Provide general administrative support to ensure smooth day-to-day operations. For immediate consideration, call 937.224.8326.
2026-04-29T00:00:00Z

Administrative Assistant

Sharonville, OH
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Executive Assistant to join our team in Cincinnati, Ohio. In this long-term contract role, you will play a pivotal part in supporting office operations and property management activities. The ideal candidate will bring strong organizational skills, a customer-focused approach, and the ability to ensure compliance with established policies and procedures. Responsibilities: • Organize and coordinate meetings, events, and schedules to ensure smooth operations. • Prepare and manage bid proposals, service contracts, and invoices while assisting with compliance in property management processes. • Review and code invoices for approval by the Property Manager to maintain accurate financial records. • Oversee office supply inventory to ensure the office remains stocked and operational. • Maintain contract administration systems, including tracking and filing contracts and certificates of insurance. • Monitor property maintenance work orders and generate monthly status reports for the Property Manager. • Administer the property purchase order system and maintain lease and contract files. • Foster positive tenant and client relationships while tracking and addressing service calls. • Assist in preparing monthly, quarterly, and annual management reports, including budget documentation. • Process tenant bill-back invoices, staff hours, and check requests while ensuring accuracy and compliance.
2026-05-01T00:00:00Z

Administrative Assistant

West Chester, OH
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in West Chester, Ohio. In this Contract to permanent role, you will play a key part in managing client relationships, supporting investment operations, and ensuring administrative processes run smoothly. This position offers an excellent opportunity to contribute to a dynamic and detail-focused environment. Responsibilities: • Respond promptly and courteously to client inquiries, directing requests to the appropriate team members. • Prepare and organize standard materials and documentation for client meetings. • Maintain accurate and confidential client records, ensuring compliance with company policies. • Process investment service requests, including journals, rollovers, and other transactions. • Complete and submit all required investment paperwork to custodians and internal systems. • Generate templated reports and summaries using company software tools. • Update and monitor investment spreadsheets and models to ensure data accuracy. • Oversee administrative tasks such as processing transactions, managing account documentation, and streamlining client onboarding. • Acknowledge client requests within two business hours, providing clear next steps and timelines. • Support compliance efforts by maintaining up-to-date and accurate regulatory records.
2026-05-01T00:00:00Z

Administrative Assistant

Fairfield, OH
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to organizational efficiency and support various administrative functions. If you thrive in a fast-paced environment and enjoy multitasking, this role could be the perfect fit. Responsibilities: • Create and manage new job entries in JD Edwards promptly and accurately. • Maintain and update vendor records using JD Edwards and organizational systems. • Ensure adherence to vendor compliance requirements and guidelines. • Perform monthly reconciliation of accounts payable statements. • Organize and manage customer files, including both digital databases and physical filing systems. • Handle accounts payable tasks, including sorting, matching, scanning invoices, and processing check requests. • Process accounts receivable activities, such as receiving customer payments and depositing funds to the appropriate accounts. • Provide exceptional customer service by applying a comprehensive understanding of principles and practices. • Assist with answering inbound calls and performing receptionist duties as needed. • Perform data entry tasks with a high degree of accuracy.
2026-05-01T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support the team. This Contract position is ideal for someone who enjoys coordinating details, assisting students and staff, and helping programs run smoothly in a mission-driven non-profit environment. The person in this role will provide day-to-day administrative support, help prepare well-organized materials such as resumes, and assist leadership with scheduling, communication, and event coordination. Responsibilities:• Provide administrative support to the team and assist the director with daily operational needs, scheduling, and follow-up tasks.• Partner with departments to share accurate, timely information.• Assist in planning and carrying out recruitment activities, including events.• Maintain organized and up-to-date records for prospective students within the designated CRM platform.• Review and refresh Welcome Center resources to ensure materials remain current, easy to access, and informative.• Support resume development efforts and provide administrative assistance program activities.• Perform general office and front-desk related duties, including document preparation, data entry, and other assigned administrative tasks.
2026-04-27T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication. Responsibilities:• Welcome and assist members, ensuring a positive and attentive experience.• Perform data entry and maintain accurate records in organizational systems.• Upload and organize documents to support administrative processes.• Address member inquiries and concerns, providing timely and effective resolutions.• Update and maintain databases and member accounts with accuracy.• Serve as the first point of contact, representing the company with strong communication skills.• Handle filing and other administrative tasks to support daily operations.• Collaborate with the team to plan and assist with evening seminars as needed.• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.• Contribute to building strong member relationships through excellent service and problem-solving. For immediate consideration, call 937.224.8326
2026-04-30T00:00:00Z

Administrative Assistant

College Hill, OH
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to provide short-term contract support for a busy office. This position is designed to help the team stay organized and responsive during a period of increased workload while supporting daily coordination needs. The ideal candidate will be comfortable handling front-office tasks, managing communications, and keeping administrative records accurate and up to date. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running efficiently. • Answer incoming calls, direct inquiries appropriately, and provide attentive front-desk support to internal and external contacts. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Assist the staffing coordinator with scheduling, document handling, and general administrative follow-up. • Welcome visitors and support reception activities to ensure a positive and welcoming office experience. • Maintain files, records, and routine correspondence so information is accessible and current. • Help address backlog work by prioritizing pending administrative tasks and completing them in a timely manner.
2026-05-01T00:00:00Z

Receptionist

Dayton, OH
onsite
Temporary / Contract
16 - 17 USD / Hourly
Our client is seeking a professional and dependable Part-Time Receptionist for a short-term contract assignment. This role will be responsible for creating a positive first impression, managing front desk operations, and providing administrative support in a busy office environment. Key Responsibilities:<ul><li>Greet visitors, clients, and employees in a courteous and professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle mail distribution, deliveries, and outgoing packages</li><li>Schedule appointments and assist with calendar coordination</li><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Monitor office supplies and assist with ordering as needed</li><li>Support other departments with clerical tasks and special projects</li></ul>
2026-05-01T00:00:00Z

part time Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for an Administrative Assistant to support a small nonprofit organization in Cincinnati, Ohio. This part-time contract opportunity offers approximately 15–20 hours per week and will provide direct support to daily office operations as well as the Executive Director. The ideal candidate will bring strong administrative skills, sound judgment, and the ability to handle correspondence, reporting, and document preparation in a mission-driven environment. Responsibilities: • Provide day-to-day administrative support to the organization and assist the Executive Director with ongoing operational needs. • Prepare, revise, and organize proposal and grant-related documents to help keep submissions accurate and up to date. • Manage routine office tasks such as filing records, making copies, and scanning documents for internal use and retention. • Draft and send thank-you letters and other written communications to donors in a clear and timely manner. • Enter, update, and maintain report data in Excel to support tracking and organizational reporting needs. • Help coordinate administrative priorities by keeping documents, correspondence, and materials well organized and accessible. • Contribute to smooth office workflow by handling general clerical duties and supporting special projects as assigned.
2026-04-29T00:00:00Z

Part time Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a skilled Part time Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This position requires a proactive individual who can support day-to-day office operations and assist with a variety of administrative tasks. If you enjoy working in a dynamic environment and have strong organizational skills, we encourage you to apply. Responsibilities:• Manage incoming and outgoing mail, including processing payments, checks, and correspondence.• Maintain and oversee office inventory, including computers and supplies.• Ensure regular office presence to receive deliveries and address onsite responsibilities.• Follow up with team members to confirm task completion and resolve outstanding issues.• Assist in preparing welcome gifts for new employees and help coordinate semi-annual face-to-face meetings.• Organize travel arrangements, including booking accommodations and transportation for staff.• Support marketing efforts by sending client gifts and coordinating administrative activities.• Answer inbound calls and ensure effective communication with clients and team members.• Schedule appointments and manage calendars to streamline workflow.• Contribute to the planning and execution of special events as needed.
2026-05-04T00:00:00Z