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14 results for Personal Assistant in Miami, FL

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a reliable and detail-oriented Office Assistant for a client in the Miami area. This position is ideal for someone who enjoys supporting daily office operations, working in a fast-paced environment, and providing excellent administrative support to a growing team. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Assist with filing, scanning, and organizing documents</li><li>Support scheduling and calendar coordination</li><li>Perform data entry and maintain accurate records</li><li>Assist with email correspondence and general office communication</li><li>Order and maintain office supplies</li><li>Provide general administrative support to the team as needed</li></ul>
2026-05-08T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire a dependable Office Assistant to support daily operations. This is a great opportunity for someone who enjoys staying organized, helping a team run smoothly, and working in a fast-paced office environment. What You’ll Be Doing:<ul><li>Provide general administrative support to the office team</li><li>Answer and direct incoming calls and greet visitors professionally</li><li>Perform data entry and maintain accurate records and files</li><li>Assist with filing, scanning, and document organization</li><li>Help coordinate schedules, meetings, and office logistics</li><li>Support email correspondence and internal communications</li><li>Assist with special projects and day-to-day office tasks as needed</li></ul>
2026-05-01T00:00:00Z

Executive Assistant

Deerfield Beach, FL
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Deerfield Beach, Florida. This role is ideal for someone who thrives in a fast-moving business setting and can manage shifting priorities with sound judgment, professionalism, and discretion. The position plays an important part in keeping executive operations organized, supporting transaction-related coordination, and ensuring day-to-day activities run efficiently. Responsibilities: • Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives. • Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place. • Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time. • Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence. • Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements. • Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness. • Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders. • Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters. • Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity.
2026-05-21T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced administrative team member to support daily office operations in Miami, Florida. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities in a fast-paced environment. The role includes a mix of clerical coordination, invoice processing, document management, and executive support activities. Candidates who are bilingual in Spanish and English and bring steady, consistent work history will be well suited for this opportunity. Responsibilities: • Process and submit invoices accurately using internal systems while maintaining organized financial records. • Manage and update documents, files, and team resources within SharePoint to keep information accessible and current. • Provide day-to-day administrative assistance for office and leadership needs, including correspondence, scheduling support, and general clerical tasks. • Answer inbound calls courteously, respond to routine inquiries, and direct requests to the appropriate contacts. • Prepare, format, and review business documents, reports, and written communications using Microsoft Word and Excel. • Support records management activities by organizing, scanning, photocopying, and distributing documents as needed. • Assist with basic bookkeeping-related tasks and research assignments to help maintain accurate office information. • Deliver reliable support to internal teams and executives while handling multiple assignments with strong attention to detail.
2026-05-29T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a mix of front-desk interaction, phone coverage, and clerical support. The ideal candidate will help keep administrative workflows running smoothly by managing information accurately and providing attentive assistance to internal teams and visitors. Responsibilities: • Welcome visitors and provide courteous front-desk support while maintaining an organized office environment. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages promptly. • Perform data entry tasks with close attention to accuracy, completeness, and timeliness. • Assist with day-to-day administrative activities such as filing, document handling, and general office coordination. • Maintain organized records and ensure information is easy to access for staff when needed. • Support team members with clerical requests to help office operations stay efficient and well-coordinated.
2026-05-29T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
22.8 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support operations in Deerfield Beach, Florida. This Contract position plays a key role in keeping documentation, purchasing activity, and communication organized across project teams. The ideal candidate will bring strong administrative coordination skills, accuracy in handling records, and the ability to manage multiple priorities in a fast-paced contractor environment. Responsibilities:• Coordinate day-to-day administrative communication between field leadership and management teams to keep project activities aligned.• Monitor change-related documentation, subcontract modifications, and drawing updates to ensure project files remain current and accessible.• Verify vendor eligibility to work on site, including insurance and related compliance paperwork.• Handle credit card purchase documentation, shipping of plans or samples, and other project support tasks for accounting and operations teams..
2026-05-29T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant / Office Coordinator to support daily operations and senior leadership within a fast-paced real estate investment company in Miami, Florida. This contract-to-hire opportunity is ideal for a professional who thrives in a dynamic environment and can effectively manage schedules, communications, office operations, and administrative processes while serving as a dependable point of contact across the organization.The ideal candidate will possess strong multitasking abilities, excellent communication skills, and the ability to prioritize competing responsibilities with professionalism and efficiency. Responsibilities<ul><li>Serve as a liaison between executives, employees, clients, vendors, and external partners</li><li>Manage executive calendars, coordinate meetings, and oversee scheduling logistics</li><li>Coordinate travel arrangements and accommodations for leadership</li><li>Prepare and reconcile expense reports</li><li>Maintain office supply inventory and ensure office organization</li><li>Format and prepare internal and external communications and correspondence</li><li>Take meeting notes and distribute follow-up items as needed</li><li>Manage incoming phone calls, digital communications, mail, and packages</li><li>Provide administrative support to senior-level executives on an as-needed basis</li><li>Track property-level projects and communicate status updates</li><li>Coordinate repairs, maintenance requests, and vendor scheduling for residential properties</li><li>Handle municipal certifications, renewals, and related documentation</li><li>Maintain inventory of office supplies, snacks, and operational materials</li><li>Coordinate deliveries, pickups, and service appointments</li><li>Assist with address changes, insurance documents, and additional administrative paperwork</li><li>Communicate with pharmacies, insurance agents, contractors, and service providers</li><li>Organize and maintain digital files and folders</li><li>Assist with digital materials, online presence updates, and administrative projects</li><li>Support special projects related to community initiatives, capital improvement projects (CapEx), and operational follow-ups</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a growing professional services organization in Miami that is seeking an Administrative Assistant to support daily office operations and executive staff. This is an excellent opportunity for someone who enjoys staying organized, managing multiple priorities, and serving as a key point of contact within a busy office environment. The ideal candidate is proactive, professional, and comfortable handling a wide variety of administrative responsibilities while maintaining a high level of accuracy and attention to detail. Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones and direct inquiries appropriately</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Coordinate travel arrangements and expense reports</li><li>Assist with office supply management and vendor communication</li><li>Support leadership with special projects and administrative requests</li><li>Organize meetings, conference rooms, and company events</li><li>Maintain confidential information with discretion</li><li>Provide exceptional customer service to internal and external contacts</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations for a growing organization in Miami, Florida. This role requires strong communication skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced detail oriented environment.
2026-05-21T00:00:00Z

Executive/ Administrative Assistant

Miami, FL
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism. The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish. This position is located in Brickell, Miami. Please note that parking is not covered for this role. Responsibilities:• Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently.• Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed.• Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use.• Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication.• Manage sensitive information with a high degree of confidentiality, accuracy, and care.• Maintain orderly digital and paper-based records to support smooth access to important business documents.• Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed.• Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration.• Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested.
2026-05-29T00:00:00Z

Executive Assistant/Concierge Accountant

North Miami, FL
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
A private family office supporting a high-net-worth individual and spouse is seeking a detail-oriented and highly discreet professional to serve in a hybrid role combining accounting operations with executive and personal support. This position requires a proactive individual who can seamlessly balance financial responsibilities with high-touch concierge-level service.The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and operates with the utmost level of organization and confidentiality.Key ResponsibilitiesAccounting & Accounts Payable (Approx. 50%)<ul><li>Manage full-cycle accounts payable, including reviewing invoices, obtaining approvals, entering bills, and executing payments via QuickBooks (online and check-based)</li><li>Prepare physical checks for signature and ensure timely distribution</li><li>Post payments received and maintain accurate records, including scanning and attaching documentation in QuickBooks</li><li>Reconcile accounts, analyze billing discrepancies, and proactively communicate with vendors to resolve issues</li><li>Maintain organized financial records and documentation across multiple entities</li><li>Update and maintain Excel schedules tracking personal and business assets</li><li>Support the CFO, Controller, and external accountants with reporting, documentation, and ad hoc financial analysis</li></ul>Executive Assistant & Concierge Support (Approx. 50%)<ul><li>Provide high-level administrative and personal support to the principal and spouse</li><li>Coordinate complex domestic and international travel, including full itinerary management</li><li>Manage personal documentation, including passports, driver’s licenses, and Global Entry renewals</li><li>Handle personal administrative requests such as annual school registrations, yearbook submissions, and RSVP coordination for family events</li><li>Oversee ordering of personal items and household needs for family members</li><li>Receive, open, sort, and distribute incoming mail and packages</li><li>Assist with event coordination, special projects, and ad hoc requests</li></ul>Family Office Operations & Coordination<ul><li>Serve as a central point of coordination across the family’s ecosystem, ensuring alignment and communication across:</li><li>Domestic staff and Estate Manager</li><li>HR, CFO, Controller, and external accountants</li><li>Executive protection team, pilots, drivers, and household personnel</li><li>Ranch managers, boat captain, and additional service providers</li><li>Family members and key stakeholders</li><li>Support operational workflows to ensure seamless day-to-day execution across household and business activities</li></ul>Additional Responsibilities<ul><li>Manage and prioritize multiple ongoing projects with shifting deadlines</li><li>Maintain strict confidentiality across all financial, personal, and operational matters</li><li>Take initiative in identifying process improvements and increasing efficiency across both accounting and administrative functions</li><li>Handle special projects and other duties as assigned by the family, CFO, or Controller</li></ul>
2026-05-18T00:00:00Z

Administrative Assistant / Office Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and organized Bilingual Spanish Administrative Assistant / Office Coordinator for a growing company. This role is ideal for someone who enjoys supporting daily office operations, managing administrative tasks, and serving as a key point of contact for both internal staff and external clients. Position OverviewThe Administrative Assistant / Office Coordinator will be responsible for supporting day-to-day office operations, coordinating schedules, assisting leadership, and ensuring the office runs efficiently. The ideal candidate will be fluent in both English and Spanish and possess strong communication, multitasking, and organizational skills. Responsibilities<ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors, clients, and vendors in a professional manner</li><li>Coordinate calendars, meetings, and appointments</li><li>Maintain office supplies, inventory, and overall office organization</li><li>Assist with data entry, filing, reporting, and document management</li><li>Support leadership and various departments with administrative tasks</li><li>Communicate with clients and vendors in both English and Spanish</li><li>Assist with preparing reports, spreadsheets, and presentations</li><li>Coordinate mail, deliveries, and office logistics</li><li>Maintain confidentiality and professionalism at all times</li></ul>
2026-05-22T00:00:00Z