11 Results for Senior Executive Assistant Jobs in Miami, FL

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Executive Assistant

Palmetto Bay, FL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Palmetto Bay, Florida. This role is ideal for someone who is organized, proactive, and confident managing shifting priorities in a fast-paced environment. The successful candidate will help keep executive schedules, meetings, and travel plans running smoothly while supporting day-to-day business operations. Preference for a candidate that has experience in the education, government, or foundation industry. Responsibilities:• Manage complex executive calendars, resolve scheduling conflicts, and ensure appointments are prioritized effectively.• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.• Coordinate meeting logistics by securing conference rooms, preparing agendas, and confirming attendee availability.• Support executives with day-to-day administrative tasks to improve efficiency and maintain organization across activities.• Track schedule changes and communicate updates promptly to internal and external stakeholders.• Prepare and organize materials needed for executive meetings, presentations, and business discussions.• Maintain accurate records related to travel plans, meeting schedules, and administrative correspondence. INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-10-12T00:00:00Z

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in Miami, Florida TO WORK ONSITE IN WEST KENDALL/ CUTLER BAY. This role focuses on keeping schedules organized, coordinating travel logistics, and ensuring meetings run smoothly. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Oversee complex executive calendars, resolving scheduling conflicts and prioritizing appointments effectively.• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.• Coordinate meeting logistics for leadership, including scheduling, agenda support, and follow-up on action items.• Prepare executives for internal and external engagements by organizing materials and maintaining accurate schedules.• Serve as a reliable point of coordination for time-sensitive administrative requests and shifting business needs.BONUS POINTS FOR CANDIDATES THAT HAVE EXPERIENCE IN CONTRACT REVIEW • Monitor travel details and adjust arrangements as needed to support changes in availability or business priorities. INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-09-14T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This contract opportunity with potential for a long-term role is ideal for someone who enjoys balancing front-desk interaction, administrative coordination, and accurate record management in a fast-paced environment. The person in this role will help keep workflows moving smoothly by managing communications, maintaining documentation, and providing dependable support across office functions. Responsibilities: • Greet visitors and serve as a reliable first point of contact for incoming office and phone inquiries. • Handle inbound calls, direct messages to the appropriate contacts, and respond to routine questions with courtesy and efficiency. • Maintain organized records by entering, updating, and reviewing information across administrative documents and internal systems. • Provide day-to-day office support such as scheduling, filing, document preparation, and coordination of general administrative tasks. • Assist with front-desk and receptionist coverage to ensure smooth daily operations and a positive experience for guests and staff. • Track paperwork and support project-related administrative activities to help teams stay aligned on deadlines and priorities. • Help organize office materials, correspondence, and shared information so that resources remain accessible and up to date.
2026-10-12T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: [Insert Location]Company: Multi-Entity Holding CompanyPosition OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs. Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li><li>Support other office departments ie: leasing, accounting, legal for various ad hoc responsibilities</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as: </li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>
2026-10-13T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented bilingual English/Spanish Administrative Assistant to join a team in Pompano Beach, Florida on a contract basis with the potential for a permanent position. This position is well suited for someone who enjoys keeping daily operations organized, supporting customers with professionalism, and handling administrative tasks with accuracy. The ideal candidate is comfortable working in a fast-paced environment, communicating clearly in both English and Spanish, and using Microsoft Word to manage routine documentation. Responsibilities:• Enter orders and maintain data records with a high level of accuracy and timeliness.• Provide courteous customer support by answering inquiries and resolving routine issues effectively.• Communicate with customers and internal teams in both English and Spanish to ensure clear and efficient service.• Prepare, update, and organize documents, forms, and administrative files using Microsoft Word.• Support day-to-day office activities by tracking information, managing paperwork, and maintaining organized records.• Review submitted information for completeness and follow up as needed to correct discrepancies.
2026-10-13T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Project Coordinator / Administrative Coordinator – MiamiWe are seeking an organized, proactive coordinator to support our Miami office and senior-level team. This role is primarily administrative, with additional office operations and project coordination responsibilities. Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities needs.</li><li>Coordinate travel, interviews, and team schedules.</li><li>Format and proofread resumes, reports, and other documents.</li><li>Track project updates and assist with reporting.</li><li>Post content on LinkedIn and other social media platforms.</li><li>Organize monthly team events and assist with company celebrations and trips.</li><li>Provide administrative support to Associates, Consultants, and Partners.</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
The Service Manager will oversee the day-to-day servicing and administration of our commercial loan portfolio. This position requires someone who is exceptionally organized, dependable, detail-oriented, and comfortable managing multiple priorities and deadlines. THIS IS AN ONSITE, FULL TIME ROLE IN MIAMI, in the DADELAND AREA. The Service Manager will work closely with borrowers, lenders, financial institutions, internal team members, and other professionals involved in the commercial lending process. The role involves maintaining accurate loan records, monitoring payments and documentation, responding to inquiries, preparing correspondence, and ensuring that loan servicing activities are handled accurately and efficiently.We frequently work with commercial loans involving established companies and businesses, including U-Haul-related transactions, making professionalism, discretion, and strong written communication particularly important. Key Responsibilities<ul><li>Manage the day-to-day servicing and administration of a portfolio of commercial loans.</li><li>Maintain accurate and up-to-date loan records, documentation, payment information, and correspondence.</li><li>Process and monitor loan payments, transactions, and other servicing activities.</li><li>Communicate professionally with borrowers, lenders, banks, attorneys, title companies, and other third parties.</li><li>Prepare clear, professional written correspondence, notices, statements, and other loan-related documentation.</li><li>Monitor important loan dates, payment schedules, insurance requirements, documentation, and other deadlines.</li><li>Follow up on outstanding items and ensure issues are resolved in a timely manner.</li><li>Review loan documentation for accuracy and completeness.</li><li>Enter, update, and maintain information within Real Synergy, for loan processing and servicing software.</li><li>Generate reports and retrieve loan information as needed.</li><li>Assist with loan administration from closing through the servicing life of the loan.</li><li>Maintain organized electronic and physical files.</li><li>Handle confidential financial and client information with discretion.</li><li>Identify discrepancies or potential issues and bring them to the appropriate team member's attention.</li><li>Provide administrative and operational support to the President and Senior Vice President as needed.</li><li>Work collaboratively within a small office environment and be willing to assist with a variety of responsibilities as business needs arise.</li></ul> INTERSTED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 THIS IS A FULL TIME EMPLOYMENT THAT REQUIRES ONSITE WORK. THE COMPANY DOES NOT CURRENTLY OFFER MEDICAL INSURANCE
2026-10-05T00:00:00Z

Administrative Assistant with Accounting

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Financial Planning Company looking for a Administrative Assistant with Accounting SupportWe are seeking an organized Administrative Assistant to support daily office operations and assist with basic accounting tasks.Responsibilities:<ul><li>Answer calls, manage correspondence, and maintain office files.</li><li>Coordinate meetings, calendars, office supplies, and vendor communication.</li><li>Enter and update information in company systems.</li><li>Assist with accounts payable and accounts receivable.</li><li>Process invoices, track payments, and follow up on outstanding balances.</li><li>Assist with expense reports and account reconciliations.</li><li>Maintain accurate financial records and supporting documentation.</li><li>Provide administrative support to management and the accounting team.</li></ul>
2026-10-05T00:00:00Z

Legal Assistant

Miami, FL
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy law firm team in Miami, Florida. This contract opportunity has the potential to become permanent and will work closely with two senior partners, providing a mix of litigation and transactional support, with training available on litigation-specific duties as needed. The ideal candidate is organized, responsive, and comfortable managing deadlines, filings, and document preparation in a fast-paced legal environment. Responsibilities: • Manage court filings and electronic submissions accurately and on time, ensuring compliance with applicable rules and deadlines. • Maintain attorney calendars by coordinating hearings, meetings, deadlines, and other time-sensitive legal events. • Arrange depositions, client meetings, and other appointments while communicating effectively with internal and external parties. • Prepare, format, revise, and finalize legal correspondence, pleadings, and related documents for attorney review. • Support two senior partners with a combination of litigation and transactional administrative work based on daily priorities. • Track case activity and assist with follow-up tasks to help matters move forward efficiently. • Organize legal files, documentation, and records so materials are easy to access and properly maintained. • Provide additional administrative and legal support duties as assigned to meet the needs of the practice.
2026-10-13T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Send your resume to brenda.arce@roberthalf Accounting Assistant to support accounts payable, accounts receivable, journal entries, and reconciliations. The ideal candidate is organized and comfortable handling daily accounting transactions. <ul><li>Process vendor invoices, verify coding, and assist with payments.</li><li>Prepare customer invoices, apply payments, and follow up on outstanding balances.</li><li>Prepare and post journal entries with supporting documentation.</li><li>Perform bank, credit card, and general ledger account reconciliations.</li><li>Research and resolve invoice, payment, and account discrepancies.</li><li>Maintain accurate accounting records and organized files.</li><li>Assist with month-end close and financial reporting.</li><li>Communicate with vendors, customers, and internal departments regarding accounting inquiries.</li></ul>
2026-10-12T00:00:00Z

11 results for Senior Executive Assistant in Miami, FL