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9 results for Senior Executive Assistant in Miami, FL

Administrative Assistant

Margate, FL
onsite
Temporary / Contract
18 - 19.8 USD / Hourly
We are looking for an organized Administrative Assistant to support daily departmental operations for a government office in Margate, Florida. This Long-term Contract position focuses on preparing business documents, coordinating records, and helping maintain smooth administrative workflows across the assigned unit. The role also works closely with leadership to track budgets, process routine administrative items, and ensure information is accurate, complete, and properly communicated. Responsibilities: • Prepare letters, memoranda, reports, claim documents, requisitions, supply requests, and other administrative materials needed by the department. • Maintain filing systems and official records, ensuring documents are organized, accessible, and updated in accordance with unit needs. • Review incoming reports, applications, and related paperwork for completeness and accuracy, then share information with appropriate staff when needed. • Track purchasing activity and compile budget-related information for departmental orders and division-level needs. • Support the Department Head during periods when the Office Manager is unavailable and help manage priority administrative tasks. • Use office software and standard business equipment to create forms, enter information, transcribe content, and complete assigned clerical work. • Coordinate administrative processing for invoices, bonds, orders, and public notices while working independently with supervisors. • Provide additional office support and assist with emergency response-related duties as required by the department.
2026-07-13T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on maintaining accurate paper inventory records, entering data efficiently, and providing dependable administrative support across the office. The ideal candidate is comfortable using common business software, communicates clearly, and can adapt to a steady weekday schedule with occasional weekend coverage when needed. Responsibilities:• Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets.• Enter operational data promptly and verify records to help keep inventory and administrative information current.• Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned.• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.• Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow.• Use Excel, Word, and other standard office applications to create, update, and manage business records.• Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.
2026-07-15T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a professional and detail-oriented Bilingual Administrative Assistant (English/Spanish) to support a busy office environment in South Florida. This contract-to-hire opportunity is ideal for someone who enjoys providing administrative support, delivering exceptional customer service, and keeping daily office operations organized and running efficiently. Responsibilities<ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct incoming phone calls in both English and Spanish.</li><li>Greet clients, visitors, and vendors in a professional and welcoming manner.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, organize, and maintain files, records, and other office documents.</li><li>Perform data entry with a high level of accuracy.</li><li>Draft correspondence, emails, and reports using Microsoft Office.</li><li>Assist with scanning, copying, filing, and other general clerical duties.</li><li>Process incoming and outgoing mail and coordinate shipments.</li><li>Maintain office supplies and assist with day-to-day office operations.</li><li>Provide exceptional customer service while handling inquiries and resolving routine issues.</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy. Responsibilities:• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.
2026-07-15T00:00:00Z

Remote Executive Assistant

Miami Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive business and personal support to a senior executive. This is a fully remote opportunity; however, candidates must reside in the Miami, FL area to accommodate occasional in-person meetings, errands, and local responsibilities as needed. The ideal candidate is a polished professional who thrives in a fast-paced environment, exercises sound judgment, anticipates needs before they arise, and enjoys serving as a trusted partner to executive leadership.Responsibilities Executive & Administrative Support<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, reports, and correspondence.</li><li>Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the executive.</li><li>Coordinate meetings, conference calls, and virtual events.</li><li>Maintain confidential files, records, and executive documentation.</li><li>Track deadlines, follow up on action items, and ensure timely completion of projects.</li><li>Assist with expense reports, reimbursements, invoice processing, and other administrative functions.</li></ul>Business Operations<ul><li>Serve as the primary liaison between the executive and internal teams, clients, vendors, and business partners.</li><li>Coordinate special projects, research assignments, and operational initiatives.</li><li>Manage vendor relationships and service providers.</li><li>Assist with planning company events, executive meetings, and off-site functions.</li><li>Support daily business operations and administrative processes.</li></ul>Personal Assistant Responsibilities<ul><li>Manage the executive's personal calendar, appointments, and scheduling.</li><li>Coordinate personal travel arrangements and itineraries.</li><li>Schedule and oversee household vendors, maintenance appointments, and service providers.</li><li>Handle personal errands and special projects.</li><li>Assist with family scheduling, reservations, gift purchasing, and event planning.</li><li>Track personal expenses and assist with bill payments as requested.</li><li>Handle highly confidential personal and business matters with professionalism and discretion.</li></ul>
2026-07-10T00:00:00Z

Legal Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
We are looking for an experienced Legal Executive/Administrative Assistant to provide high-level support to a team of five attorneys in Delray Beach, Florida. This Contract to permanent opportunity is ideal for an administrative assistant with significant experience who excels at coordinating complex calendars, managing appointments, and maintaining an organized office environment. The role also offers occasional front-desk and office support coverage, making flexibility and professionalism essential to success. Responsibilities:• Coordinate and manage daily calendars for five attorneys, ensuring meetings, appointments, and legal-related scheduling needs are handled accurately and efficiently.• Arrange appointments, depositions, and other time-sensitive commitments while anticipating conflicts and adjusting schedules as priorities change.• Serve as a dependable administrative partner by tracking important dates, confirming logistics, and keeping attorney schedules well organized.• Provide backup coverage for reception duties, including answering inbound calls and directing inquiries in a detail-oriented manner.• Assist with general office support tasks as needed to help maintain smooth day-to-day operations.• Communicate clearly with attorneys, internal staff, and external contacts to support scheduling and administrative needs.• Maintain confidentiality and professionalism when handling legal calendars, communications, and sensitive information.
2026-07-15T00:00:00Z

Legal Administrative Assistant

Miami, FL
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a Legal Administrative Assistant to support a director with document preparation, transcription, and daily office coordination. This contract position is ideal for someone who brings strong administrative experience, sharp attention to detail, and fast, accurate typing skills. The role is scheduled for 5 hours per day and requires a highly organized individual who can manage assigned tasks efficiently throughout the workday. Responsibilities: • Prepare, type, and format dictated content into accurate legal and administrative documents with a high level of accuracy. • Provide direct administrative support to the director by coordinating day-to-day tasks and handling assigned office duties. • Review written materials carefully to ensure consistency, proper structure, and clear presentation. • Enter and update information in records and documents while maintaining accuracy and confidentiality. • Organize files, correspondence, and related administrative materials to support efficient daily operations. • Manage a part-time work schedule of 5 hours per day while completing priorities in a timely manner.
2026-07-13T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z