16 results for Senior Executive Assistant in Miami, FL

Executive Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is seeking a highly organized and proactive Bilingual Executive Assistant (Spanish/English) to provide direct support to senior leadership in a fast-paced professional environment. This role requires discretion, strong judgment, and the ability to anticipate needs while managing multiple priorities and confidential matters. Responsibilities<ul><li>Manage complex executive calendars, including coordinating internal and external meetings across multiple departments, prioritizing scheduling conflicts, and ensuring leadership time is allocated efficiently</li><li>Screen and respond to calls, emails, and correspondence in both English and Spanish, drafting professional communications on behalf of leadership while exercising sound judgment</li><li>Prepare detailed reports, presentations, and executive-level documents by gathering information from multiple stakeholders and ensuring accuracy and professionalism</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries, while tracking and submitting expense reports</li><li>Organize meetings by preparing agendas, compiling supporting documentation, recording notes, and following up on action items to ensure timely completion</li><li>Serve as liaison between executives, clients, vendors, and internal teams, facilitating communication and resolving administrative issues independently when appropriate</li><li>Maintain confidential files and sensitive company information while ensuring proper documentation and secure record management practices</li><li>Track ongoing projects, deadlines, and deliverables across departments, proactively reminding leadership of upcoming commitments and priorities</li><li>Assist with planning company events, leadership meetings, and special projects requiring coordination across multiple departments</li></ul>
2026-02-20T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Boca Raton, Florida. This contract position offers an excellent opportunity to support daily operations and contribute to the efficiency of a detail-oriented services organization. If you thrive in a dynamic office environment and excel in administrative tasks, we encourage you to apply. Responsibilities: • Provide comprehensive administrative support to ensure smooth day-to-day operations. • Manage inbound calls, direct them appropriately, and address inquiries with a high level of attention to detail. • Perform accurate data entry to maintain records and databases. • Handle receptionist duties, including greeting visitors and managing front desk activities. • Coordinate office supplies and maintain inventory to support operational needs. • Assist with preparing and organizing documents for meetings and presentations. • Maintain confidentiality while handling sensitive information and documents. • Collaborate with team members to facilitate efficient communication and workflow. • Schedule appointments and manage calendars effectively. • Support additional administrative tasks as needed to meet organizational goals.
2026-02-25T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is seeking a professional and highly organized Bilingual Administrative Assistant (Spanish/English) to support the front office of a busy school environment. This role serves as a key point of contact for students, parents, and staff and requires strong communication skills, patience, and attention to detail. Responsibilities<ul><li>Greet and assist students, parents, and visitors in a professional and welcoming manner</li><li>Answer phones and respond to emails in both English and Spanish</li><li>Support student registration, attendance tracking, and record keeping</li><li>Maintain student files and ensure documentation is properly organized and compliant</li><li>Schedule meetings, conferences, and school appointments</li><li>Assist administrators and teachers with clerical support and reports</li><li>Coordinate communication between parents, faculty, and administration</li><li>Manage incoming/outgoing correspondence and school forms</li><li>Provide general office support and assist with daily school operation</li></ul>
2026-02-20T00:00:00Z

Administrative Assistant

Fort Lauderdale, FL
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a detail-oriented Benefits Administration Coordinator to join our team in Fort Lauderdale, Florida. This is a contract position that requires strong organizational skills and the ability to handle multiple administrative tasks efficiently. The Benefits Administrative Coordinator supports the Human Resources team by serving as a front-line resource for employee benefits inquiries and assists with the coordination and administration of benefits data and documentation. This role is detail-oriented, highly organized, and requires a service-minded and confidential approach to sensitive information. Mon - Fri: 8am - 5pm. Key ResponsibilitiesEmployee Support & Intake<ul><li>Serve as the first point of contact for employees with basic benefits questions.</li><li>Document, track, and follow up on employee issues through resolution while maintaining exceptional service and professionalism.</li></ul>Data & System Coordination<ul><li>Accurately verify and validate employee demographic data in HRIS (Paylocity), as well as with insurance carriers.</li><li>Maintain records of benefit enrollments, waivers, and dependent coverage.</li><li>Regularly audit benefits elections versus carrier files, flag discrepancies for review.</li><li>Exhibit proficiency and comfort with spreadsheets and data tracking.</li></ul>Document & Task Management<ul><li>Maintain Open Enrollment trackers and monitor forms, deadlines, and outstanding documentation.</li><li>Support the upload and storage of benefits-related documents in the HRIS.</li></ul>Broker & Vendor Coordination<ul><li>Schedule and coordinate meetings with brokers, vendors, and external partners as directed.</li><li>Send follow-up communications and track action items related to benefits administration.</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

Hollywood, FL
onsite
Temporary
18 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This is a long-term contract position ideal for someone who excels in organizational tasks and thrives in a dynamic environment. The role involves supporting administrative operations to ensure the seamless execution of office activities and client interactions. Salesforce experience is required. Responsibilities:• Manage daily administrative tasks such as scheduling meetings, coordinating calendars, and organizing documentation.• Prepare tenant statement, reports, and assist with daily tenant issues.• Answer incoming calls with attention to detail and provide accurate information or redirect inquiries to appropriate departments.• Perform data entry tasks efficiently to maintain accurate and up-to-date records.• Utilize the Salesforce platform to support sales processes and maintain client account information.• Assist with sales support activities, including preparing reports and tracking client interactions.• Ensure smooth operation of office functions by maintaining supplies and addressing operational needs.• Collaborate with team members to streamline workflows and improve administrative efficiency.• Prepare and distribute correspondence, such as emails and memos, as required.• Provide additional support to management and team leaders as needed.
2026-03-03T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is partnering with a respected organization to identify a Bilingual Administrative Assistant to provide day-to-day administrative and clerical support. This role is ideal for a detail-oriented professional who is fluent in both English and Spanish and enjoys supporting teams in a fast-paced office environment. Key Responsibilities:<ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails in both English and Spanish</li><li>Serve as a point of contact for internal staff and external partners</li><li>Assist with reports, correspondence, and office communications</li><li>Support special projects and other administrative tasks as needed</li></ul>
2026-01-30T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Contract / Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team in Delray Beach, Florida. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic work environment while building your career. The ideal candidate will play a key role in supporting daily operations and ensuring efficient workflow within the office. Responsibilities: • Provide administrative support to ensure smooth office operations, including scheduling appointments and managing correspondence. • Assist with onboarding new employees, including coordinating orientation sessions and preparing necessary documentation. • Maintain accurate records and documentation related to HR processes and office operations. • Coordinate with team members to support hiring efforts, including scheduling interviews and tracking candidate progress. • Utilize Microsoft Word and other office tools to create reports, presentations, and other essential documents. • Facilitate communication between departments and external stakeholders to ensure timely responses and resolutions. • Manage office supplies inventory and place orders as needed to maintain stock levels. • Support event planning and coordination for team meetings and company functions. • Handle general office tasks, including filing, data entry, and maintaining organized workspaces.
2026-02-25T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary
21.85 - 22.5 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Delray Beach, Florida. In this long-term contract position, you will play a pivotal role in supporting daily office operations and ensuring smooth communication within the team. Ideal candidates should have strong multitasking abilities and excellent interpersonal skills. Responsibilities:• Manage and maintain administrative tasks, ensuring timely and accurate completion.• Perform data entry and maintain records in an organized and secure manner.• Prepare and process documentation, reports, and correspondence as needed.• Support internal communications and facilitate efficient workflow among departments.• Monitor and resolve basic administrative issues, ensuring seamless operations.• Maintain a welcoming and well-organized environment for staff and visitors.
2026-02-25T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is partnering with a growing organization to identify a highly capable Administrative Assistant who thrives in fast-paced, professional environments and takes pride in being the operational backbone of a team. This role is ideal for someone who enjoys structure, problem-solving, and supporting leadership with precision and discretion. What You’ll DoIn this role, you’ll serve as a trusted administrative partner, supporting daily operations and helping keep the organization running smoothly. Responsibilities may include:<ul><li>Managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders</li><li>Drafting, editing, and organizing professional correspondence, reports, and internal documentation</li><li>Acting as a point of contact between internal teams, leadership, and external partners</li><li>Handling data entry, document management, and maintaining accurate records across systems</li><li>Supporting invoice tracking, expense reports, and light financial or administrative reconciliations</li><li>Proactively identifying process improvements to increase efficiency and organization</li><li>Providing ad-hoc administrative support to leadership and project teams as needed</li></ul>
2026-02-06T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary
16.8625 - 19.525 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract position that requires excellent organizational skills and attention to detail to support daily office operations. The ideal candidate will possess strong multitasking abilities and a proactive approach to managing administrative tasks efficiently. Responsibilities: • Handle general office administrative duties, ensuring smooth day-to-day operations. • Manage and respond to inbound calls with professionalism and accuracy. • Perform data entry tasks to maintain and update records and databases. • Provide receptionist support, including greeting visitors and managing front desk activities. • Assist with scheduling and coordinating meetings or appointments. • Prepare and organize documents, reports, and correspondence as needed. • Maintain an orderly workspace and ensure office supplies are adequately stocked. • Support colleagues with various administrative tasks as required. • Occasionally assist with weekend responsibilities, depending on business needs.
2026-03-05T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are seeking a reliable and detail-oriented Office Assistant to support daily administrative and office operations. This role is responsible for assisting staff, maintaining organization, and ensuring the office runs efficiently. Responsibilities<ul><li>Provide general administrative support to office staff</li><li>Answer phones, respond to emails, and greet visitors</li><li>Perform data entry, filing, and document management</li><li>Schedule appointments and assist with calendar coordination</li><li>Maintain office supplies and organize common areas</li><li>Assist with reports, correspondence, and clerical tasks</li><li>Support special projects as needed</li></ul>
2026-02-02T00:00:00Z

Legal Assistant

Sunrise, FL
onsite
Permanent
41600 - 48000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Sunrise, Florida. The ideal candidate should be bilingual in Spanish and English, with a strong commitment to accuracy and communication. This role involves working on pre-litigation and personal injury cases, with opportunities to expand into workers’ compensation matters. MUST have min 1-year Personal Injury and/or Workers Compensation exposure to be considered. Please send your resume to Stacey Lyons via LinkedIn for IMMEDIATE consideration. $20-24 per hour DOE, 100% in office!! Responsibilities:• Manage and maintain case files, ensuring all records and documentation are properly organized.• Communicate effectively with clients to gather necessary information and provide updates on case progress.• Prepare, review, and organize legal documents, including records, bills, and liens.• Draft letters and correspondence, including requests for reductions, with attention to detail.• Conduct e-filing and court filings as required for case management.• Coordinate and manage schedules, including calendar maintenance for court appearances and deadlines.• Collaborate with attorneys and other team members to ensure seamless case preparation and progression.• Learn and adapt to the firm’s procedures and protocols to ensure smooth workflow.• Assist with workers’ compensation cases as needed, following initial training in pre-litigation and personal injury.• Demonstrate reliability and punctuality in handling daily responsibilities.
2026-02-23T00:00:00Z

Legal Assistant

Miami, FL
onsite
Permanent
17 - 28 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team in Miami, Florida. In this role, you will play a critical part in supporting legal operations for a high-volume firm specializing in consumer bankruptcy cases. The ideal candidate will have experience working in fast-paced environments and will be fluent in Spanish to effectively assist clients and team members. MUST have bankruptcy experience and speak Spanish. Please send your resume to Stacey Lyons via LinkedIn for IMMEDIATE consideration!! Responsibilities:• Prepare, review, and file bankruptcy petitions, ensuring accuracy and compliance with legal standards.• Manage client communications, providing updates and gathering necessary documentation throughout the case process.• Coordinate and maintain schedules, including court dates, meetings, and deadlines, to ensure smooth case progression.• Assist with e-filing and submitting court-related documentation in accordance with established procedures.• Collaborate with different departments to ensure files move efficiently through the bankruptcy process.• Conduct research and gather information to support case preparation and legal proceedings.• Maintain organized records and case files to ensure accessibility and proper documentation.• Translate documents and communicate with Spanish-speaking clients to facilitate understanding and clarity.• Provide administrative support to attorneys and other legal staff as needed.• Stay updated on bankruptcy laws and procedures to ensure compliance and accuracy in all tasks.
2026-02-17T00:00:00Z

Bilingual Administrative Assistant

Pompano Beach, FL
onsite
Temporary
17.1 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses. Responsibilities: • Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability. • Handling customer inquiries and resolving their issues promptly. • Scheduling trucks for material delivery based on customer orders. • Collecting payments and executing orders in a timely and efficient manner. • Assisting customers in person as they come to look at materials. • Sending electronic signatures for documentation as required. • Utilizing Microsoft Office and Sage for various administrative tasks. • Assisting in other administrative duties as required. • Maintaining clear and accurate communication via emails. • Ensuring a smooth and efficient flow of operations within the office.
2026-03-04T00:00:00Z

Human Resources (HR) Assistant

Fort Lauderdale, FL
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in supporting HR operations, including onboarding, employee relations, and administrative tasks. This position is ideal for candidates with a strong organizational skill set and a passion for fostering positive workplace environments. Monday - Friday: 8am - 5pm. Responsibilities:• Coordinate onboarding procedures for new employees, ensuring a seamless transition into the organization.• Assist in managing and maintaining HR information systems to ensure accurate and efficient data handling.• Provide administrative support for various HR operations, including documentation and record-keeping.• Facilitate communication between employees and HR to address concerns and promote a positive work environment.• Conduct background checks and verify employee credentials in compliance with company policies.• Support employee relations initiatives to encourage engagement and resolve workplace issues.• Prepare reports and summaries related to HR metrics and departmental activities.• Ensure compliance with organizational policies and employment regulations.• Collaborate with team members to improve HR processes and workflows.
2026-03-03T00:00:00Z

Bilingual Spanish Office Assistant

Miami Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a dedicated and organized Office Assistant to join our team in Miami Beach, Florida. This is a long-term contract position within the non-profit industry, offering an excellent opportunity to support daily operations while contributing to meaningful community initiatives. The ideal candidate will bring strong bilingual skills in English and Spanish and a proactive approach to administrative tasks. Responsibilities: • Provide clerical and administrative support to ensure efficient office operations. • Assist with leasing-related activities and maintain accurate records for tenants and properties. • Handle incoming calls and emails, ensuring timely responses and excellent customer service. • Perform billing functions, including processing invoices and tracking payments. • Utilize accounting and CRM software to manage financial and operational data. • Coordinate schedules and appointments to support office staff and leadership. • Organize and maintain files, documents, and office supplies for streamlined accessibility. • Support communication and marketing efforts, including banner ads and other outreach materials. • Collaborate with team members to ensure seamless execution of daily tasks. • Address inquiries and resolve issues promptly to maintain a positive experience for all stakeholders.
2026-03-05T00:00:00Z