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13 results for Purchasing Assistant in Miami, FL

Sales Assistant

Coconut Creek, FL
remote
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a proactive Sales Assistant to join a growing manufacturing organization. This opportunity supports distributor relationships and the broader sales team by helping keep account information, product content, reporting, and communications organized and accurate. The role is ideal for someone who enjoys working across teams, handling multiple priorities, and contributing to sales growth through strong coordination and follow-through. Responsibilities:• Manage distributor account setup, onboarding activities, and ongoing maintenance to support smooth day-to-day operations.• Keep distributor-facing portals and online product listings current by updating pricing, product details, images, and marketing content.• Prepare sales materials, performance summaries, and account-related reports to assist leadership with planning and decision-making.• Coordinate communications with distribution partners regarding product changes, pricing updates, promotional programs, and other key announcements.• Monitor follow-up items from meetings and distributor interactions, ensuring action items are tracked and completed on time.• Support product launch activities by organizing collateral, documentation, and digital assets needed by channel partners.• Provide administrative assistance to the sales team through reporting, meeting preparation, presentations, and post-meeting coordination.• Help track sales activity, forecasts, and opportunity progress while partnering with internal teams to respond to distributor and representative needs.
2026-08-28T00:00:00Z

Purchasing and sales specialist

Boca Raton, FL
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement, vendor coordination, and transactional accuracy for a security-focused organization in Boca Raton, Florida. This position is ideal for someone who can manage purchasing activity, oversee shipment logistics, and maintain organized records across vendor and financial processes. The role requires strong follow-through, sound judgment when working with suppliers, and the ability to keep daily operations moving efficiently. Responsibilities:• Coordinate inbound and outbound freight activity, including product movement, relocations, and asset transfers between suppliers and receiving sites.• Review new vendor submissions, organize supplier documentation, and keep vendor records and reference materials current and accessible.• Maintain accurate digital purchasing records and update transactional information to support day-to-day operational visibility.• Process invoices on a daily basis, verifying pricing, quantities, product details, and item references before completion.• Order supplies from approved sources and arrange shipments, returns, and related follow-up to ensure timely delivery.• Identify and assess potential suppliers by reviewing capabilities, quality standards, operational capacity, and business reliability.• Work directly with vendors to place orders, resolve routine purchasing questions, and support smooth procurement workflows.• Contribute to additional purchasing or coordination tasks as business needs require.
2026-08-29T00:00:00Z

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Fiscal Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Fiscal Administrative Assistant – Government OfficeLocation: Downtown Miami Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m. We are seeking a detail-oriented Fiscal Administrative Assistant to support the Fiscal Department of a government office. This position is responsible for processing invoices, maintaining accounting records, and providing administrative and customer service support. <ul><li>Audit, reconcile, and process invoices for multiple accounts</li><li>Process litigation support requests from defense attorneys</li><li>Prepare manual checks</li><li>Maintain cash and check receipt logs</li><li>Answer the department’s main phone line and direct inquiries</li><li>Monitor and distribute departmental mail, email, and accounting documents</li><li>Route accounting documents for review and signature</li><li>Process and mail hard-copy warrants to vendors</li><li>Maintain organized fiscal records and filing systems</li><li>Perform additional related duties as assigned</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to our team. The ideal candidate will possess strong communication skills, excellent attention to detail, and proficiency in Microsoft Office applications. Responsibilities: Answer and direct incoming phone calls and emails Greet visitors and provide outstanding customer service Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, and other documents Maintain filing systems and records, both electronic and paper Assist with data entry and database management Order office supplies and support general office functions Perform other administrative duties as assigned What We're Looking For: The ideal candidate is dependable, proactive, and enjoys working in a fast-paced environment. They can effectively prioritize tasks, communicate professionally with internal and external stakeholders, and contribute to a positive and productive workplace.
2026-08-18T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations for a growing online business in Florida. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping processes on track, providing strong administrative support, and delivering a high level of service in a private, non-public-facing environment. The role offers a steady Monday through Friday schedule with some flexibility and may expand to include support for e-commerce and social media activities as business needs evolve. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running efficiently and accurately. • Manage incoming phone calls and handle inquiries with professionalism, discretion, and a service-oriented approach. • Perform data entry and maintain organized records, files, and documentation with strong attention to detail. • Support front-office and receptionist-style tasks, including greeting scheduled visitors and assisting with in-person office needs. • Use Microsoft Office applications to prepare correspondence, update reports, and track essential information. • Assist with website, e-commerce, and internal business software tasks as needed. • Help maintain inventory-related information and provide administrative support for operational tracking when required. • Contribute to online engagement efforts, including limited social media support, based on workload and priorities.
2026-08-29T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a motivated and detail-oriented entry level Administrative Assistant to support daily office operations and help ensure an organized, efficient workplace. This entry-level role is ideal for someone with strong communication skills, a positive attitude, and the ability to manage administrative tasks in a fast-paced environment. Key Responsibilities: Provide general administrative support to team members and department leaders Answer phone calls, respond to emails, and route inquiries to the appropriate contact Schedule meetings, maintain calendars, and coordinate appointments Prepare, format, and file documents, reports, and correspondence Maintain office records, supplies, and filing systems Assist with data entry, expense tracking, and basic reporting tasks Welcome visitors and help support front desk activities as needed Support special projects and other administrative duties as assigned
2026-08-18T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on coordinating documentation, entering billing-related information accurately, and assisting with customer and contractor communication in a fast-paced environment. The ideal candidate is organized, approachable, and comfortable managing paperwork, service requests, and occasional inbound call support while maintaining a high standard of accuracy. Responsibilities: • Prepare, organize, and distribute job-related documentation for builders and contractors to ensure all required paperwork is completed on time. • Enter billing details, service information, and other administrative data into internal records with a strong focus on accuracy. • Process work orders and track related paperwork to support smooth day-to-day operations. • Respond to document requests by gathering, completing, and sending the appropriate forms and supporting materials. • Provide backup phone coverage by answering inbound calls, addressing routine questions, and directing issues to the appropriate team members. • Communicate with customers and partners to confirm details, clarify missing information, and help resolve administrative concerns. • Maintain orderly files and office records so documents can be retrieved quickly and efficiently. • Support general front office and administrative tasks as needed to keep workflow organized and consistent.
2026-08-28T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide short-term office coverage from September 3rd through September 11th, from 9:00 AM to 3:00 PM, in Miami, Florida. This is a temporary contract position suited for someone who communicates clearly, stays organized in a fast-paced setting, and can manage a range of administrative tasks with accuracy. The ideal candidate will help maintain an efficient front office experience while providing dependable support for calls, records, and general coordination. Responsibilities:<ul><li>Manage front desk and administrative activities to keep daily office operations running smoothly.</li><li>Respond to incoming phone calls clearly, direct inquiries appropriately, and relay messages in a timely manner.</li><li>Enter, update, and maintain business records with a strong focus on accuracy and completeness.</li><li>Provide general clerical support, including filing, document preparation, and routine correspondence.</li><li>Welcome visitors and assist with reception coverage to create a positive first impression.</li><li>Coordinate schedules, appointments, and basic office logistics as needed by the team.</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable and organized Bilingual Spanish Administrative Assistant to provide day-to-day office support. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing multiple administrative responsibilities in a fast-paced environment. Responsibilities:<ul><li>Answer and direct incoming phone calls and respond to general inquiries.</li><li>Provide administrative support to team members and management.</li><li>Maintain organized electronic and physical files.</li><li>Prepare documents, reports, correspondence, and other office materials.</li><li>Enter and update information in company systems and spreadsheets.</li><li>Coordinate calendars, meetings, appointments, and basic office logistics.</li><li>Assist with data entry, filing, scanning, and document management.</li><li>Monitor office supplies and help maintain an organized workspace.</li><li>Communicate with clients, vendors, and internal team members as needed.</li><li>Support additional administrative projects and tasks as assigned.</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support. Responsibilities: • Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access. • Prepare, distribute, and file administrative paperwork required for active projects and daily office operations. • Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed. • Track submittals and related project logs, helping the team monitor status updates and maintain accurate records. • Send documentation forward for review and follow up as needed to keep project workflows moving efficiently. • Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks. • Enter and update data with a high level of accuracy across internal files and project systems. • Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed.
2026-08-29T00:00:00Z

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Miami, Florida. This role requires exceptional judgment, strong organizational ability, and the confidence to manage a fast-moving schedule while serving as a key point of contact for internal and external stakeholders. The ideal candidate brings a detail-oriented approach and executive presence, handles sensitive information with discretion, and keeps priorities on track in a demanding executive environment. Responsibilities:• Oversee the executive’s calendar by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned with business needs.• Prepare and submit expense documentation with accuracy, maintaining timely records and supporting reimbursement processes.• Accompany the executive to meetings when needed, coordinate agendas and materials in advance, and capture follow-up items to support execution.• Act as the primary contact for outside partners and other key stakeholders, representing the executive office with sound judgment.• Monitor deadlines across competing priorities, adjusting plans as needed to keep critical commitments on schedule.• Review incoming calls, correspondence, and mail, determining urgency and directing items appropriately before they reach the executive.• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.• Provide administrative and clerical support for executive-level activities, including meeting coordination and document preparation. Seeking someone who is looking for work life balance to contribute to a well known and established non-profit org. If you are interested in hearing more about this opportunity, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom
2026-07-31T00:00:00Z

Personal Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a highly polished and experienced Senior Personal Assistant to provide hands-on support to a high-level executive and help manage a wide range of personal, household, scheduling, travel, and administrative responsibilities. This position is ideal for someone who is exceptionally organized, proactive, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly. The successful candidate will be someone who anticipates needs, handles sensitive matters with professionalism, and takes ownership of ensuring day-to-day personal operations run seamlessly. Responsibilities<ul><li>Manage a complex personal calendar, including appointments, reservations, meetings, events, and recurring commitments.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.</li><li>Handle personal appointments, dining reservations, entertainment plans, and special events.</li><li>Coordinate household-related needs, including vendors, service providers, repairs, deliveries, and maintenance appointments.</li><li>Manage personal correspondence, phone calls, emails, and time-sensitive requests.</li><li>Assist with personal shopping, gifting, returns, purchases, and special projects.</li><li>Coordinate family schedules, travel arrangements, and other personal logistics as needed.</li><li>Maintain confidential personal records, documents, contact information, and important household information.</li><li>Track deadlines, appointments, renewals, reservations, and other important commitments.</li><li>Assist with expense tracking, reimbursements, invoices, and personal administrative documentation.</li><li>Conduct research and provide recommendations related to travel, vendors, services, events, and personal needs.</li><li>Serve as a point of contact for household vendors, personal contacts, and outside service providers.</li><li>Handle errands and other time-sensitive personal requests when needed.</li><li>Anticipate upcoming needs and proactively resolve issues before they require the executive’s attention.</li><li>Maintain the highest level of discretion and confidentiality at all times.</li></ul>
2026-08-14T00:00:00Z