<p><strong>Robert Half is partnering with a growing organization to identify a highly capable Administrative Assistant who thrives in fast-paced, professional environments and takes pride in being the operational backbone of a team. This role is ideal for someone who enjoys structure, problem-solving, and supporting leadership with precision and discretion.</strong></p><p><br></p><p>What You’ll Do</p><p>In this role, you’ll serve as a trusted administrative partner, supporting daily operations and helping keep the organization running smoothly. Responsibilities may include:</p><ul><li>Managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders</li><li>Drafting, editing, and organizing professional correspondence, reports, and internal documentation</li><li>Acting as a point of contact between internal teams, leadership, and external partners</li><li>Handling data entry, document management, and maintaining accurate records across systems</li><li>Supporting invoice tracking, expense reports, and light financial or administrative reconciliations</li><li>Proactively identifying process improvements to increase efficiency and organization</li><li>Providing ad-hoc administrative support to leadership and project teams as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This role is pivotal in supporting the organization’s mission to educate the community and preserve historical memories through impactful programs and events. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable tasks, including coding and basic bookkeeping.</p><p>• Coordinate logistics for events and meetings, including ordering food, rides, and supplies.</p><p>• Design marketing materials and invitations using tools like Canva.</p><p>• Facilitate virtual meetings on platforms such as Zoom and ensure smooth operations.</p><p>• Utilize AI-powered tools to enhance organizational workflows and efficiency.</p><p>• Provide support for grant application processes and assist with reporting requirements.</p><p>• Oversee social media accounts and contribute to marketing initiatives.</p><p>• Assist in planning and executing three major annual events.</p><p>• Maintain an attentive and approachable demeanor when interacting with diverse groups.</p>
We are looking for a dedicated Event Coordinator to join our team in Miami, Florida. In this role, you will play a key part in ensuring the seamless planning and execution of events, while providing exceptional service to guests and visitors. This position offers an exciting opportunity for individuals passionate about creating memorable experiences.<br><br>Responsibilities:<br>• Organize and oversee all aspects of event planning, from initial concept to on-site execution.<br>• Manage guest check-ins and provide assistance to ensure a smooth arrival process.<br>• Serve as the main point of contact for on-site visitors, addressing their needs and inquiries.<br>• Collaborate with vendors and team members to coordinate event logistics and details.<br>• Monitor event activities to ensure everything runs according to schedule and expectations.<br>• Provide support to guests and attendees, ensuring their experience is positive and enjoyable.<br>• Handle last-minute changes or challenges with professionalism and efficiency.<br>• Maintain accurate records and documentation for all events.<br>• Assist in post-event evaluations to identify areas for improvement.<br>• Ensure compliance with all safety and operational guidelines during events.
