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15 results for Entry Level Administrative Assistant in Miami, FL

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to our team. The ideal candidate will possess strong communication skills, excellent attention to detail, and proficiency in Microsoft Office applications. Responsibilities: Answer and direct incoming phone calls and emails Greet visitors and provide outstanding customer service Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, and other documents Maintain filing systems and records, both electronic and paper Assist with data entry and database management Order office supplies and support general office functions Perform other administrative duties as assigned What We're Looking For: The ideal candidate is dependable, proactive, and enjoys working in a fast-paced environment. They can effectively prioritize tasks, communicate professionally with internal and external stakeholders, and contribute to a positive and productive workplace.
2026-08-18T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations for a growing online business in Florida. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping processes on track, providing strong administrative support, and delivering a high level of service in a private, non-public-facing environment. The role offers a steady Monday through Friday schedule with some flexibility and may expand to include support for e-commerce and social media activities as business needs evolve. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running efficiently and accurately. • Manage incoming phone calls and handle inquiries with professionalism, discretion, and a service-oriented approach. • Perform data entry and maintain organized records, files, and documentation with strong attention to detail. • Support front-office and receptionist-style tasks, including greeting scheduled visitors and assisting with in-person office needs. • Use Microsoft Office applications to prepare correspondence, update reports, and track essential information. • Assist with website, e-commerce, and internal business software tasks as needed. • Help maintain inventory-related information and provide administrative support for operational tracking when required. • Contribute to online engagement efforts, including limited social media support, based on workload and priorities.
2026-08-20T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a motivated and detail-oriented entry level Administrative Assistant to support daily office operations and help ensure an organized, efficient workplace. This entry-level role is ideal for someone with strong communication skills, a positive attitude, and the ability to manage administrative tasks in a fast-paced environment. Key Responsibilities: Provide general administrative support to team members and department leaders Answer phone calls, respond to emails, and route inquiries to the appropriate contact Schedule meetings, maintain calendars, and coordinate appointments Prepare, format, and file documents, reports, and correspondence Maintain office records, supplies, and filing systems Assist with data entry, expense tracking, and basic reporting tasks Welcome visitors and help support front desk activities as needed Support special projects and other administrative duties as assigned
2026-08-18T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking an experienced Administrative Assistant for a temporary opportunity. This role will support day-to-day office operations with a strong focus on calendar management, scheduling, communication, and general administrative support. Responsibilities:• Manage calendars and coordinate meetings• Schedule appointments and maintain organized calendars• Handle email correspondence and internal communication• Prepare and organize documents and records• Support general office and administrative needs• Assist with projects and other tasks as needed
2026-08-07T00:00:00Z

Administrative Assistant

Hialeah, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a Long-term Contract with potential for full time requiring onsite presence, with occasional travel as needed to support business activities. The ideal candidate brings sound judgment, strong organizational ability, and a detail-oriented approach to handling sensitive information and shifting priorities. Responsibilities:• Coordinate the Operations Manager’s daily schedule, including meetings, appointments, and travel planning to keep priorities on track.• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.• Travel occasionally to another location when in-person administrative support is required.
2026-08-19T00:00:00Z

Experienced Executive Assistant

Miami, FL
onsite
Temporary / Contract
75000 - 80000 USD / Yearly
This opportunity is ideal for a professional with 10+ years of executive assistant experience supporting senior leaders in both corporate and personal settings. The right candidate will bring exceptional judgment, discretion, and composure, along with the ability to anticipate needs and operate effectively in a fast-paced, high-expectation environment. Key Responsibilities<ul><li>Provide high-level executive support for both business and personal matters</li><li>Manage complex calendars, appointments, and scheduling priorities</li><li>Coordinate travel arrangements and related logistics</li><li>Assist with insurance, medical, and other personal administrative needs</li><li>Handle confidential and sensitive matters with the highest level of discretion</li><li>Serve as a trusted partner in managing shifting priorities and daily executive needs</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Miami, Florida. This role requires exceptional judgment, strong organizational ability, and the confidence to manage a fast-moving schedule while serving as a key point of contact for internal and external stakeholders. The ideal candidate brings a detail-oriented approach and executive presence, handles sensitive information with discretion, and keeps priorities on track in a demanding executive environment. Responsibilities:• Oversee the executive’s calendar by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned with business needs.• Prepare and submit expense documentation with accuracy, maintaining timely records and supporting reimbursement processes.• Accompany the executive to meetings when needed, coordinate agendas and materials in advance, and capture follow-up items to support execution.• Act as the primary contact for outside partners and other key stakeholders, representing the executive office with sound judgment.• Monitor deadlines across competing priorities, adjusting plans as needed to keep critical commitments on schedule.• Review incoming calls, correspondence, and mail, determining urgency and directing items appropriately before they reach the executive.• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.• Provide administrative and clerical support for executive-level activities, including meeting coordination and document preparation. Seeking someone who is looking for work life balance to contribute to a well known and established non-profit org. If you are interested in hearing more about this opportunity, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom
2026-07-31T00:00:00Z

Jr. Administrative Assistant

Miami, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Jr. Administrative Assistant to support an Executive. The ideal candidate will exhibit excellent communication skills, and ability to take initiative, and prioritize daily tasks in a multi-faceted role. Keys to this role <ul><li>Administrative experience, in a corporate office setting</li><li>Maintaining a complex calendar and schedule</li><li>Bachelor's Degree preferred in Business Administration or related</li><li>Proficient in English written and oral </li><li>Proficient in Microsoft Office suite</li></ul>Location: Brickell area 33131Schedule: M-F; In-Office (with some misc. remote days on occasion to be explained)Salary: $65,000 - $70,000 (stretch to $75,00)Bonus: up to 10% discretionary bonusBenefits: 100%paid Employee Medical, generous PTO, holidays paid and other perks ! Company & Position Reputable organization at the forefront of technology for innovative and sustainable solutions/renewable energy. This an exciting time to join a stable and growing company through expansion on a global scale. Working directly with Executive Leadership, offers career advancement and the ability to cultivate skills in the industry of the future. Responsibilities:• Provide direct administrative support to executive leadership, helping manage daily priorities and routine coordination needs.• Oversee a complex calendar by arranging meetings, appointments, and reservations across business and personal commitments.• Maintain organized records, receipts, and supporting documents to ensure information is accurate and easy to retrieve.• Process purchases and place orders through approved vendors for office or executive-related needs.• Serve as a point of contact for vendors, handling communications related to business and occasional personal matters.• Complete local administrative errands such as banking, courier drop-offs, and mail-related tasks when needed.• Prepare and submit expense reports, travel reimbursements, and credit card documentation in a timely manner.• Assist with research, presentation materials, and special assignments to support meetings and executive initiatives.
2026-07-28T00:00:00Z

Senior Executive Assistant

Miami, FL
onsite
Temporary / Contract
38 - 38 USD / Hourly
We are seeking a polished and highly organized Senior Executive Assistant to support leadership at a private investment firm. This role will provide both business and personal executive support and requires someone who is proactive, professional, and comfortable handling sensitive information in a fast-paced environment.Responsibilities<ul><li>Provide high-level executive support</li><li>Manage business and personal scheduling</li><li>Coordinate travel arrangements</li><li>Schedule meetings and appointments</li><li>Assist with personal assistant duties as needed</li><li>Help with insurance and medical-related matters</li><li>Handle confidential and sensitive information with discretion</li><li>Be available for occasional after-hours or on-call support</li><li>Support leadership with administrative tasks and special requests</li></ul>
2026-08-07T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
Medical Admin AssistantSeeking a detail-oriented and proactive Administrative Assistant for a contract position to support our fast-paced Boca Raton office. If you excel in administrative tasks, have outstanding phone confidence, and can quickly intake and process information, we want to hear from you! Key Responsibilities: Monitor and manage a high volume of emails with professionalism and attention to detail.Answer incoming calls with strong phone presence, addressing inquiries promptly and accurately.Intake, document, and organize detailed information.Assist with scheduling, data entry, and additional administrative tasks as needed.Collaborate with team members to ensure smooth daily operations.
2026-08-20T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process. Responsibilities: • Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy. • Create and send invoices and account statements while ensuring billing information remains current and complete. • Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances. • Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified. • Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks. • Maintain organized financial files and update account documentation to preserve accurate records. • Code invoices and support accounts payable processing in accordance with established procedures. • Prepare recurring and ad hoc financial reports for management using QuickBooks and related accounting systems.
2026-08-17T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are seeking a seasoned Administrative Assistant with years of office administration experience to support daily operations in Coconut Grove, Florida. This contract-to-permanent role is ideal for a proactive, polished professional who can manage executive support functions, coordinate office operations, and maintain clear communication across internal teams and external partners. Responsibilities<ul><li>Serve as a central point of contact for executives, employees, clients, vendors, and outside partners. </li><li>Manage executive calendars, schedule meetings, and resolve scheduling conflicts.</li><li>Coordinate travel arrangements, lodging, and related logistics for leadership and visitors. </li><li>Prepare, review, and reconcile expense reports and support accounts payable records.</li><li>Monitor office supplies and replenish inventory, refreshments, and workplace essentials. </li><li>Draft, edit, and organize correspondence, presentations, and business documents. </li><li>Take meeting notes, track action items, and distribute follow-up information as needed. </li><li>Track property-related projects and provide status updates to stakeholders. </li><li>Arrange office maintenance, repairs, and support certification or renewal requirements.</li><li>Provide reception and general administrative support to executives and the broader office team. </li></ul>
2026-08-17T00:00:00Z

Bilingual Spanish Entry-Level Office Clerk

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently hiring an Entry-Level Office Clerk to support a nonprofit organization. This is a great opportunity for someone looking to build administrative experience in a professional office environment. Day-to-day responsibilities:• Answering phones and assisting with basic front desk needs• Filing, scanning, copying, and organizing documents• Entering information into internal systems• Assisting with mail and general office correspondence• Maintaining organized records and files• Helping staff with basic administrative tasks• Communicating with clients and visitors in both English and Spanish• Supporting the office with other duties as needed
2026-08-07T00:00:00Z

Accounting Administrator

Pembroke Pines, FL
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for an Accounting Administrator to support day-to-day accounting operations for a growing team in Miramar, Florida. This Contract to permanent position offers a flexible part-time schedule of approximately 20 to 24 hours per week, with an expectation that the selected schedule remains consistent. The role is well suited for someone who is comfortable managing transactional accounting tasks, maintaining accurate records, and communicating effectively with vendors and customers. Training will be provided on the company’s internal accounting software, making this a strong opportunity for a detail-oriented accounting specialist with experience in AP, AR, and invoice processing. Responsibilities: • Manage daily entry of trade and non-trade payables, ensuring invoices are recorded accurately and in a timely manner. • Record incoming check payments, complete remote bank deposits, and maintain organized documentation for all cash receipts. • Monitor open receiving records and vendor invoices to identify items billed before parts are received and follow up as needed. • Support accounts receivable collection efforts through regular written outreach and participation in scheduled collection review meetings. • Retrieve and organize repair-related invoices, freight charges, and inspection fee documentation tied to consignment materials. • Prepare weekly payment support by matching checks to vendor invoices, marking processed invoices, and coordinating outgoing mailings. • Maintain orderly filing and archival records, including paid invoice storage and annual preparation of archive labels and non-trade invoice files. • Update online inventory postings and follow up on outstanding proformas on a recurring basis. • Assist with vendor and customer documentation requests, including resale tax certificates, bank references, trade references, and occasional support for sales, quality, or credit card processing needs.
2026-08-18T00:00:00Z

Remote Executive Assistant

Miami Beach, FL
onsite
Temporary / Contract
43 - 43 USD / Hourly
We are looking for an experienced Executive / Personal Assistant to provide high-level administrative and personal support in Miami Beach, Florida. This long-term contract to hire position is ideal for someone who is highly organized, proactive, discreet, and comfortable managing both professional and personal responsibilities in a fast-paced environment. Although this position will be primarily remote, the candidate must be based in Miami. The first approximately 2 to 2.5 weeks of training will be conducted in person, with occasional in-person support potentially required thereafter. Responsibilities<ul><li>Manage complex executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.</li><li>Coordinate domestic and international travel, including flights, hotels, transportation, reservations, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, reports, and other executive-level materials.</li><li>Coordinate virtual and in-person meetings, conference calls, events, and related logistics.</li><li>Maintain confidential files, records, documents, and sensitive personal or business information with discretion.</li><li>Track deadlines, follow up on action items, and communicate with internal and external contacts to keep priorities moving forward.</li><li>Prepare expense reports, reimbursements, invoices, and other administrative financial documentation.</li><li>Assist with personal scheduling, appointments, reservations, and household-related coordination as needed.</li><li>Help coordinate personal travel, family plans, events, and special occasions.</li><li>Make restaurant reservations, schedule personal appointments, and assist with errands or time-sensitive personal requests.</li><li>Coordinate with vendors, service providers, household contacts, and other third parties on the executive’s behalf.</li><li>Manage incoming calls, emails, correspondence, and requests, helping prioritize items that require immediate attention.</li><li>Assist with research, purchasing, gift coordination, returns, deliveries, and other personal projects.</li><li>Maintain organized records of important personal and professional information.</li><li>Anticipate needs, handle last-minute changes, and help ensure both business and personal schedules run smoothly.</li></ul>
2026-08-18T00:00:00Z