We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. This long-term contract position offers an excellent opportunity to support daily office operations and ensure smooth administrative processes. The ideal candidate will bring organizational skills, professionalism, and the ability to multitask effectively in a dynamic environment.<br><br>Responsibilities:<br>• Handle inbound calls professionally, providing accurate information and redirecting queries appropriately.<br>• Perform general office duties, including filing, organizing documents, and maintaining records.<br>• Assist with data entry tasks to ensure accuracy and completeness of information.<br>• Manage reception area responsibilities, welcoming visitors and maintaining a clean, organized front desk.<br>• Coordinate and schedule meetings, appointments, and other administrative events.<br>• Ensure office supplies are adequately stocked and handle procurement as needed.<br>• Support team members with administrative tasks to facilitate efficient workflow.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Prepare reports, letters, and other correspondence as required.
<p>We are seeking an experienced Administrative Assistant to provide day-to-day administrative support in a professional office environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting managers and internal teams.</p><p><br></p><p>Responsibilities</p><ul><li>Provide administrative support to management and department staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and route phone calls and emails in a professional manner</li><li>Prepare, organize, and maintain documents, reports, and files</li><li>Perform data entry and maintain accurate records</li><li>Assist with onboarding paperwork and internal documentation</li><li>Order office supplies and liaise with vendors as needed</li><li>Maintain a professional and organized office environment</li><li>Support additional administrative projects as required</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team in Miami, Florida. This is a long-term contract position offering part-time hours, with a schedule of three 8-hour workdays per week. In this role, you will support the accounting department and contribute to the efficient operation of our office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Match tickets and verify documentation for accuracy.</p><p>• Stamp and process incoming documents in a timely manner.</p><p>• Apply appropriate codes to documents for classification purposes.</p><p>• Collect paperwork from nearby locations as needed.</p><p>• Scan invoices and other documents to maintain digital records.</p><p>• Perform receptionist duties, including answering inbound calls and addressing inquiries.</p><p>• Assist with general clerical tasks to support office operations.</p><p><br></p><p>Will be Part time - about 3 days a week </p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This Contract to permanent position offers an excellent opportunity for a motivated individual to contribute to daily operations and ensure seamless administrative support. The role involves a variety of tasks requiring strong communication, organizational, and multitasking skills.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.<br>• Handle inbound calls and respond to email correspondence in a courteous and efficient manner.<br>• Perform data entry and ensure accurate record-keeping.<br>• Organize and maintain physical and electronic filing systems.<br>• Take detailed notes during meetings and distribute summaries as needed.<br>• Coordinate internal and external meetings, ensuring all logistics are arranged.<br>• Provide receptionist support by greeting visitors and directing them appropriately.<br>• Communicate effectively with team members and clients to address administrative needs.<br>• Prepare and distribute reports, documents, and other materials as required.<br>• Assist in streamlining office procedures to improve efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in Cooper City, Florida. This is a contract position requiring on-site presence during standard banking hours from 8 AM to 5 PM. The ideal candidate will excel at managing administrative tasks and supporting financial document processes while maintaining high levels of organization and attention to detail.<br><br>Responsibilities:<br>• Organize and scan documents to ensure accurate and efficient file management.<br>• Coordinate the retrieval and request of financial documents, including tax returns, balance sheets, profit and loss statements, and bank statements.<br>• Conduct outreach to members as needed to support administrative processes.<br>• Track and follow up on post-loan closing requirements, such as recorded documents.<br>• Utilize third-party vendor portals to upload and retrieve necessary files.<br>• Support daily administrative operations to ensure seamless workflow.<br>• Respond to inbound calls and provide thorough assistance to inquiries.<br>• Maintain accurate data entry and document records for financial and lending activities.<br>• Assist with receptionist duties, including greeting visitors and managing correspondence.
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p><strong>We are seeking a reliable and detail-oriented Office Assistant to support daily administrative and operational tasks in a fast-paced office environment. This role is ideal for someone who is highly organized, professional, and enjoys keeping office operations running smoothly.</strong></p><p><br></p><p>Responsibilities</p><ul><li>Provide general administrative support to office staff and leadership</li><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Assist with data entry, filing, scanning, and document organization</li><li>Maintain office supplies and place orders as needed</li><li>Support internal teams with ad-hoc administrative tasks</li></ul><p><br></p><p><br></p>
<p><strong>Litigation Legal Assistant/Paralegal – South Florida Expansion!!</strong></p><p>Robert Half is partnering with a well-established, multi-state law firm that is expanding into South Florida. We are seeking an <strong>experienced Litigation Legal Assistant</strong> to provide high-level administrative and litigation support to 2–3 attorneys. This is an exciting opportunity to play a key role in launching a new office.</p><p><strong>What We’re Looking For:</strong></p><p>The ideal candidate will have <strong>large law firm experience</strong>, exceptional organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment. <strong>Bilingual Spanish</strong> and <strong>5–7 years of litigation and corporate law experience</strong> are <strong>required</strong>.</p><p><strong>Position Details:</strong></p><ul><li><strong>Location:</strong> In-office 4 days per week</li><li><strong>Salary:</strong> $75K–$85K DOE + benefits</li><li><strong>Apply:</strong> Send your resume to <strong>Stacey Lyons via LinkedIn</strong> for immediate consideration</li></ul><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format pleadings, motions, discovery responses, and other litigation documents</li><li>Manage attorney calendars, schedule meetings, and track court deadlines</li><li>Handle state and federal court filings (e-filing and paper as needed)</li><li>Maintain case files, organize exhibits, and assist with trial preparation</li><li>Draft correspondence and engagement letters</li><li>Coordinate document production, including bates labeling and organizing discovery materials</li><li>Assist with billing, time entry, and invoice review</li><li>Serve as a point of contact for clients, courts, and opposing counsel</li><li>Provide general administrative support, including travel arrangements and expense reports</li></ul><p><br></p>
We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This contract position requires exceptional organizational abilities and the ability to manage schedules, communications, and logistical arrangements with the utmost attention to accuracy and discretion. Based in Lauderdale Lakes, Florida, this role offers an opportunity to contribute to key administrative operations while upholding the mission and values of the organization.<br><br>Responsibilities:<br>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Act as a liaison between executives and internal teams, external stakeholders, and third-party contacts.<br>• Coordinate and prepare board and committee meetings, including recording minutes and maintaining governance records.<br>• Maintain and oversee confidential files and documentation, ensuring compliance with organizational and legal standards.<br>• Conduct research, compile data, and create reports to support senior executives in decision-making processes.<br>• Facilitate licensure applications and credentialing processes, consulting with legal counsel to ensure compliance.<br>• Arrange travel logistics, such as flight bookings, hotel accommodations, and detailed itineraries for executives and board members.<br>• Assist in drafting, proofreading, and managing correspondence to ensure clear and precise communication.<br>• Support special projects and audits by collecting data and generating reports.<br>• Utilize collaboration tools and software to streamline administrative processes and communication.
<p>RobertHalf is working with a company that is seeking an Executive Assistant. This individual will be responsible for Booking travel, calendar management, scheduling clients, updating information into system and assisting the owner stay on schedule and providing suggestions on procedures to help streamline efficiency. Must be comfortable working with Google Docs. Must be fluent in English and Spanish.</p><p><br></p><p>Schedule - Monday - Friday 9AM - 5 PM (maybe adjusted per client's needs).</p><p><br></p><p>Please if you have this experience, are interested in this role and are able to start working immediately. Please submit your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
