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4 results for Office Assistant in Metairie, LA

Administrative Assistant

New Orleans, LA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day support for the Curriculum department within a non-profit educational environment in New Orleans, Louisiana. This long-term contract position is ideal for someone who is highly organized, comfortable managing detailed administrative work, and able to adapt quickly to school-based systems and processes. The role will help keep curriculum operations on track through data management, scheduling, compliance support, and coordination of academic activities. Responsibilities:• Coordinate administrative support for the Curriculum department, helping maintain organized workflows and timely completion of priority tasks.• Enter assessment and student performance information into PowerSchool and related systems with a high level of accuracy.• Maintain and update student tracking tools, including color-coded progress records for term assessments and testing outcomes.• Organize schedules and logistics for student support meetings in the Media Center, grouping participants by subject area and session needs.• Assist with preparation for state and national testing activities, including materials readiness and departmental coordination.• Monitor lesson plan and grade compliance processes by reviewing submissions, identifying gaps, and helping ensure deadlines are met.• Support planning and administrative setup for small-group tutoring sessions and academic intervention activities.• Process supply and department order requests, track approval status, and help ensure needed materials are available on time.
2026-06-22T00:00:00Z

Executive Assistant

Mandeville, LA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly. Responsibilities: • Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments. • Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance. • Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy. • Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs. • Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change. • Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems. • Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule. • Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation. • Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers. • Handle research assignments, personal tasks, and ad hoc projects that improve the executive’s overall efficiency and day-to-day effectiveness.
2026-06-12T00:00:00Z

Project Assistant

Covington, LA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a Project Assistant to support creative and marketing initiatives for a growing organization in the import/export industry based in Covington, Louisiana. This contract-to-permanent opportunity is ideal for someone with a strong eye for visual design who enjoys contributing to brand-building efforts across digital and print channels. The role will work closely with internal teams to produce high-quality creative assets that strengthen marketing campaigns and maintain a consistent brand presence. Responsibilities:• Develop visually effective design materials for marketing programs, brand campaigns, and company-supported initiatives across multiple platforms.• Partner with colleagues from different departments to shape creative concepts and turn business goals into engaging visual content.• Produce digital assets for email promotions, social media advertising, and other online marketing efforts while ensuring brand consistency.• Create print and presentation materials that support broader marketing and communication objectives.• Contribute to the evolution of brand standards by applying cohesive design elements across a variety of projects.• Support the preparation and refinement of graphics, layouts, and visual content while managing multiple assignments and timelines.• Assist with light video editing and multimedia content creation when needed to enhance campaign delivery.• Take on additional project-related tasks as assigned in support of the marketing and creative team.
2026-06-22T00:00:00Z

Accounting Clerk

New Orleans, LA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Accounting Clerk to join a team in New Orleans, Louisiana in a contract to permanent position. This role supports reimbursement and claims activity by reviewing submissions, coordinating with participating companies, and ensuring each request aligns with established program rules. The ideal candidate brings strong organization, clear communication, and the ability to manage detailed documentation in a deadline-driven environment. Responsibilities:• Oversee funding application workflows from initial submission through final closure, ensuring each file is completed accurately and on schedule.• Support a designated group of companies across multiple states by serving as a primary contact for claim-related questions and documentation needs.• Reach out regularly to participating organizations to gather expense records, resolve missing information, and keep submissions moving forward.• Examine claims and supporting materials for accuracy, completeness, and alignment with program standards before reimbursement is issued.• Assess reported expenses against reimbursement criteria to confirm which costs qualify for payment under the program guidelines.• Prepare and process approved reimbursement requests, including payments covering eligible expenses up to the allowed percentage.• Communicate claim decisions to companies, including explanations for denied or non-qualifying expenses when requirements are not met.• Monitor timelines, outstanding documentation, and claim status updates to maintain steady progress across a high-volume workload.• Maintain precise records in internal claim tracking tools and use Excel to organize activity, balances, and reimbursement details.
2026-06-23T00:00:00Z