<p>We are looking for a detail-oriented Administrative Assistant to join our team on a short-term contract basis in New Orleans, Louisiana. This role involves supporting daily operations by managing schedules, organizing meetings, and handling general administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to contributing to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules, ensuring all meetings and appointments are organized efficiently.</p><p>• Take accurate and detailed meeting notes, including board minutes, and distribute them to relevant parties.</p><p>• Perform data entry tasks to maintain accurate records and ensure the integrity of office systems.</p><p>• Handle inbound calls professionally, providing assistance and routing calls as needed.</p><p>• Support office operations by maintaining files and organizing documentation.</p><p>• Assist in preparing reports and presentations for internal use.</p><p>• Collaborate with team members to ensure administrative processes run effectively.</p><p>• Provide general administrative support to the team, including responding to emails and inquiries.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a short-term contract basis in New Orleans, Louisiana. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing a variety of administrative tasks. The position has an expected duration of 2-6 weeks and offers a chance to contribute to organizational efficiency while working closely with a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including organizing files and handling office correspondence.</p><p>• Respond to incoming calls professionally and provide accurate information to callers.</p><p>• Perform data entry tasks with precision to maintain organized and up-to-date records.</p><p>• Oversee reception duties such as greeting visitors and directing them appropriately.</p><p>• Distribute daily mail and ensure timely handling of incoming and outgoing correspondence.</p><p>• Utilize Microsoft Excel and Word to create reports, maintain records, and process documentation.</p><p>• Operate scanning equipment to digitize documents and ensure they are properly stored.</p><p>• Support team members by assisting with additional tasks as needed to maintain smooth office operations.</p>
<p>We are looking for an organized and proactive Executive Assistant to support the CEO in Chalmette, Louisiana. This role requires exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will excel in administrative tasks, calendar management, and coordinating events, ensuring the CEO's schedule runs smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and register the organization for conferences and events, including purchasing tickets and arranging travel plans.</p><p>• Maintain and update the CEO’s calendar, adding events and appointments with reminders for report preparation, talking points, and presentations.</p><p>• Assist with preparing expense reports, coordinating travel arrangements, and handling other administrative tasks.</p><p>• Oversee office maintenance and shared workspaces, ensuring supplies are ordered and operations run seamlessly.</p><p>• Resolve day-to-day technical issues and ensure smooth office operations.</p><p>• Organize and categorize office files in OneDrive, maintaining proper naming conventions and keeping documents updated.</p><p>• Provide support during executive meetings, including preparation of materials and taking minutes.</p><p>• Manage corporate social media accounts and assist with CRM marketing tasks.</p><p>• Deliver excellent customer service and uphold clear and effective communication standards.</p><p>• Coordinate and prepare for meetings, ensuring all necessary resources are available.</p><p><br></p><p>For consideration please contact Mary Wood @ Robert Half 504-383-0743</p>
We are looking for a highly skilled Senior Administrative Assistant to join our team in Geismar, Louisiana. In this role, you will provide comprehensive administrative support to an operations manager and a large department, ensuring seamless day-to-day operations. This is a long-term contract position, offering an excellent opportunity for someone who thrives in a fast-paced environment and excels in multitasking.<br><br>Responsibilities:<br>• Manage complex calendars, including scheduling meetings, appointments, and events for the operations manager and department staff.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation for team members.<br>• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.<br>• Assist with invoice processing and requisition submissions, collaborating with the finance department when necessary.<br>• Provide operations support by uploading certification packages and managing departmental documentation.<br>• Organize and facilitate team events, including planning lunches, dinners, and special occasions.<br>• Respond promptly to requests for computer-based assistance, such as scanning documents, sending correspondence, and handling reimbursements.<br>• Support the team with administrative tasks, including drafting letters, scheduling conference calls, and maintaining records.<br>• Adapt quickly to changing priorities and tasks to meet the needs of the department.<br>• Deliver high-quality results consistently while maintaining attention to detail and accuracy.
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
Position Overview We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our CPA firm. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced detail oriented environment. The ideal candidate will act as a trusted partner, ensuring smooth day-to-day operations and enabling executives to focus on strategic initiatives. <br> Key Responsibilities Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Handle confidential information with discretion. Client & Internal Communication: Serve as the primary point of contact for executives, clients, and staff. Draft and proofread emails and other communications. Project Coordination: Assist with special projects, including client onboarding and internal initiatives. Track deadlines and deliverables to ensure timely completion. Office Management: Oversee office supplies, vendor relationships, and general administrative tasks. Support event planning for client meetings and firm gatherings. Financial & Compliance Support: Assist with billing, expense reports, and basic bookkeeping tasks. Maintain organized records for audits and compliance requirements. Why Join Us? Collaborative and detail oriented work environment. Opportunities for growth within a respected CPA firm. Competitive compensation and benefits package.
<p>We are looking for a creative and efficient Marketing Assistant to join our team in New Orleans, Louisiana. In this short-term contract to permanent role, you will contribute to various marketing initiatives while supporting administrative tasks within the hotel industry. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking across multiple areas of responsibility.</p><p><br></p><p>Responsibilities:</p><p>• Design and create marketing materials, including signage and menus, to enhance brand visibility.</p><p>• Manage social media accounts, ensuring consistent and engaging content is posted regularly.</p><p>• Collaborate with team members to plan and execute promotional campaigns.</p><p>• Provide administrative support for sales and marketing activities, including data entry and CRM management.</p><p>• Assist in recruitment processes by posting job advertisements and coordinating candidate selection.</p><p>• Maintain accurate records and reports related to marketing and administrative tasks.</p><p>• Utilize software tools such as Adobe InDesign, Microsoft Excel, and Microsoft Word to complete various assignments.</p><p>• Monitor and analyze brand performance to identify areas for improvement.</p><p>• Coordinate with IT personnel to address technical needs related to marketing tools.</p><p>• Ensure projects are completed on time and align with organizational goals.</p>
<p>We are looking for a motivated and detail-oriented Marketing Assistant to join our team in New Orleans, Louisiana. This short-term contract to permanent position is ideal for recent graduates with a business degree, particularly in international marketing or business administration, who are eager to grow their careers in a global events and marketing environment. You will play a pivotal role in supporting marketing initiatives, engaging with clients, and contributing to the success of our international campaigns.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the execution of global event marketing strategies, ensuring all activities align with organizational goals.</p><p>• Create, manage, and monitor email campaigns to effectively engage target audiences.</p><p>• Support the planning and coordination of events, including logistics and on-site assistance.</p><p>• Collaborate with the team to develop and implement direct marketing campaigns that drive results.</p><p>• Manage social media platforms by creating content, scheduling posts, and monitoring engagement metrics.</p><p>• Maintain strong communication with clients, addressing inquiries and providing exceptional service.</p><p>• Assist in tracking and analyzing marketing performance to identify areas for improvement.</p><p>• Conduct research on industry trends to support the development of innovative marketing strategies.</p><p>• Ensure timely follow-up on client interactions and maintain accurate records in the system.</p><p>• Work closely with team members to meet deadlines and achieve project objectives.</p>
<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
