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31 results for Sr Executive Assistant in Menlo Park, CA

Sr. Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Permanent
  • 70000 - 95000 USD / Yearly
  • <p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm&#39;s document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
  • 2026-03-24T00:00:00Z
Executive Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 27 - 32 USD / Hourly
  • <p><strong>Executive Assistant</strong></p><p>Provide dedicated support to senior executives, managing complex schedules and handling confidential communications.</p><p>Job Responsibilities:</p><ul><li>Coordinate executive calendars, travel, and meetings.</li><li>Prepare and edit reports, presentations, and memos.</li><li>Screen calls and correspondence on behalf of executives.</li><li>Organize events and executive projects.</li></ul>
  • 2026-04-10T00:00:00Z
Executive Assistant
  • Walnut Creek, CA
  • onsite
  • Contract / Temporary to Hire
  • 35 - 40 USD / Hourly
  • <p>Our non-profit client is seeking a contract to hire Executive Assistant to provide high-level administrative support to the CEO. This is a fully on-site role. The ideal candidate is detail-oriented, tech saavy, anticipates needs, and is comfortable working in a dynamic, fast-paced environment. </p><p><br></p><p><strong>Executive Assistant Key Responsibilities:</strong></p><ul><li>Manage and coordinate the CEO’s complex calendar, scheduling meetings and prioritizing inquiries and requests.</li><li>Assist with donor meetings, including preparation, logistics, and follow-up communication.</li><li>Serve as a liaison and primary point of contact for both internal and external stakeholders.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams with a high level of proficiency.</li><li>Order, set up, and coordinate lunches for meetings and on-site events.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Support the CEO proactively by thinking ahead, identifying potential needs, and resolving issues before they arise.</li><li>Ensure the CEO’s day-to-day needs are met, handling personal and business tasks with confidentiality and discretion.</li><li>Maintain a positive and professional demeanor; be easy to work with and adaptable.</li><li>Handle additional administrative tasks as assigned.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 3 years’ experience as an Executive Assistant, ideally supporting C-level executives.</li><li>Excellent MS Office and MS Teams skills; comfortable with technology and quickly learning new platforms.</li><li>Strong organization skills, attention to detail, and an ability to prioritize effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proactive attitude with demonstrated ability to anticipate needs and take initiative.</li><li>Professional demeanor and strong customer service orientation. </li></ul><p> If you are interested in the Executive Assistant role, please apply today!</p>
  • 2026-04-10T00:00:00Z
Executive Assistant
  • San Jose, CA
  • remote
  • Temporary
  • 40 - 40 USD / Hourly
  • <p>A leading healthcare organization has an immediate opening for an experienced Legal Executive Assistant to provide dedicated support to the General Counsel (GC) based in the San Francisco Bay Area. This highly visible position manages sensitive information and requires utmost professionalism, confidentiality, and efficiency. This Executive Assistant must be based in the Bay Area, although the position is primarily remote. The ideal candidate will have 5+ years of executive assistant experience, including experience supporting attorneys. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive executive support to the General Counsel, handling sensitive and confidential information.</li><li>Coordinate complex travel arrangements and schedule internal and external meetings.</li><li>Screen calls, prioritize correspondence, and serve as an effective gatekeeper for the legal department.</li><li>Draft, proofread, and manage high-level executive communications, including letters, legal reports, board materials, and presentations.</li><li>Compile and prepare presentations, reports, and financial data for senior leadership.</li><li>Carry out advanced internet and legal research tasks.</li><li>Maintain legal databases and records with meticulous accuracy.</li><li>May lead, train, and supervise other administrative staff within the legal department</li></ul><p><br></p>
  • 2026-03-16T00:00:00Z
Executive Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 42.75 - 49.5 USD / Hourly
  • We are looking for an experienced Executive Assistant to join a dynamic AI startup based in San Francisco, California. In this contract position, you will play a vital role in supporting a founder who is deeply involved in product development, fundraising, and organizational operations. This role is perfect for someone who thrives in fast-paced, tech-driven environments and can adapt seamlessly to changing priorities.<br><br>Responsibilities:<br>• Provide comprehensive executive support, including managing inboxes, calendars, scheduling, and prioritization.<br>• Act as a trusted partner to the founder by staying ahead of tasks, preparing for meetings, and introducing structure to a high-energy environment.<br>• Handle personal assistant duties, such as coordinating travel, running errands, and managing personal schedules.<br>• Track action items, manage follow-ups, and collaborate with internal teams to ensure projects progress smoothly.<br>• Assist with communications involving investors, partners, and clients as needed.<br>• Support light operational and administrative tasks related to product development, finance, or hiring.<br>• Maintain confidentiality and exercise sound judgment in all interactions.<br>• Leverage technology tools to improve productivity and streamline processes.<br>• Coordinate executive meetings and ensure all necessary materials are prepared in advance.
  • 2026-04-10T00:00:00Z
Executive Assistant
  • San Francisco, CA
  • remote
  • Temporary
  • 35 - 40 USD / Hourly
  • We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Manage and maintain executives&#39; calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate and arrange complex travel plans, including flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible.<br>• Provide general administrative support, including handling correspondence and managing records.<br>• Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts.<br>• Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly.<br>• Assist in organizing events or conferences as needed.<br>• Ensure compliance with company policies and procedures while handling sensitive information.<br>• Collaborate with other departments to streamline communication and operational efficiency.
  • 2026-04-10T00:00:00Z
Legal Executive Assistant
  • San Jose, CA
  • onsite
  • Temporary
  • 32 - 42 USD / Hourly
  • <p><strong>Overview</strong></p><p>The Legal Executive Assistant provides high-level administrative and operational support to attorneys, ensuring efficient practice management, exceptional client service, and smooth day-to-day workflow. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced legal environment. The Legal Executive Assistant role is vital in managing the flow of information while screening, organizing and prioritizing requests from both internal and external clients. If interested in this role and open to fully in-office Monday - Friday in San Jose, CA, apply today!</p><p><br></p><p><strong>Responsibilities</strong></p><p>• Provide proactive, confidential executive-level support to attorneys, acting as a trusted partner and primary point of contact</p><p>• Manage complex calendars, inboxes, travel, and meeting logistics across multiple time zones</p><p>• Draft, edit, proofread, and format correspondence, presentations, and legal and business documents</p><p>• Coordinate new client and matter intake, maintain client records, and ensure accurate document and email filing</p><p>• Serve as a gatekeeper by prioritizing requests, managing competing deadlines, and following through independently</p><p>• Support billing and expense processes, including time entry review, proformas, invoicing coordination, and expense reconciliation</p><p>• Assist with internal and external meetings, business development activities, and client communications</p><p>• Maintain organized electronic and paper files in compliance with firm policies</p><p>• Collaborate with internal teams and cross-train to ensure consistent coverage and service quality</p><p><br></p>
  • 2026-03-27T00:00:00Z
Senior Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 28 - 32 USD / Hourly
  • <p><strong>Senior Administrative Assistant</strong></p><p><strong>About the Role:</strong></p><p>As a Senior Administrative Assistant, you’ll provide high-level administrative support to executives and aid in managing complex office activities.</p><p><strong>Responsibilities:</strong></p><ul><li>Oversee calendars and arrange meetings/travel</li><li>Coordinate office operations and supervise junior staff</li><li>Prepare reports and presentations</li><li>Handle confidential information</li></ul>
  • 2026-04-01T00:00:00Z
Sr. Employment Counsel
  • Menlo Park, CA
  • remote
  • Permanent
  • 190000 - 230000 USD / Yearly
  • <p>Our client is looking for an experienced Sr. Employment Counsel to join their team. This role is essential in providing expert legal guidance on employment-related matters across both domestic and international operations. The ideal candidate will have a strong background in employment law, dispute resolution, and compliance, as well as the ability to collaborate effectively with HR and business leaders.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive legal advice on a variety of employment law topics, including hiring, performance management, terminations, and accommodations.</p><p>• Draft, review, and negotiate employment-related documents such as contracts, offer letters, separation agreements, and employee handbooks.</p><p>• Collaborate with HR and leadership teams to design business-oriented solutions that minimize legal risks.</p><p>• Deliver training sessions to managers on employment law topics, including corrective actions and performance documentation.</p><p>• Conduct and oversee workplace investigations, terminations, and dispute resolutions.</p><p>• Manage employment litigation, arbitration, and agency charges, as well as coordinate with external counsel when necessary.</p><p>• Stay informed on changes in employment legislation and ensure compliance across all operations.</p><p>• Advise on international employment law issues, including cross-border compliance and expatriate arrangements.</p><p>• Develop strategies with HR to proactively address and mitigate litigation risks.</p><p>• Handle specialized legal tasks and assignments as required.</p>
  • 2026-04-02T00:00:00Z
Sr Accountant
  • Fremont, CA
  • onsite
  • Temporary
  • 60 - 70 USD / Hourly
  • <p>Senior Accountant (Contract – 6 Months)</p><p><strong>Overview</strong></p><p>We are seeking a highly skilled <strong>Senior Accountant</strong> to support a fast-paced healthcare organization on a contract basis. This role will play a key part in maintaining financial accuracy, supporting payroll operations, and ensuring timely close processes. The ideal candidate brings strong ownership, advanced Excel capabilities, and hands-on experience with Workday Payroll.</p>
  • 2026-04-11T00:00:00Z
Escrow Assistant
  • Half Moon Bay, CA
  • onsite
  • Temporary
  • 23 - 26 USD / Hourly
  • <p><strong>Escrow Assistant (Contract) | Half Moon Bay, CA </strong></p><p><br></p><p>Seeking a detail-oriented Escrow Assistant to provide administrative support during real estate transactions. In this role, you’ll assist the Escrow Officer with file preparation, closing tasks, document handling, and fund disbursement. You will coordinate communications among clients, agents, lenders, and attorneys, review contracts and assemble documentation for closings, and help finalize sales and refinancing. Responsibilities include submitting post-closing documents, ensuring all parties receive final statements, managing transaction information, and supporting e-recordings with county offices. Additional tasks may be assigned by management.</p><p><br></p><p><br></p>
  • 2026-04-02T00:00:00Z
HR Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>HR Assistant – Job Description</strong></p><p>The HR Assistant provides essential administrative support to the human resources department, helping facilitate HR processes and maintaining accurate employee records. This role supports hiring, onboarding, benefits, and general HR inquiries to ensure a positive employee experience.</p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Assist with recruitment tasks, such as scheduling interviews and communicating with candidates</li><li>Maintain and update employee records and HR databases</li><li>Support the onboarding and offboarding process for employees</li><li>Respond to routine HR inquiries from staff and management</li><li>Help coordinate employee benefits, training, and events</li><li>Prepare HR documentation, reports, and correspondence as needed</li><li>Ensure confidentiality and accuracy of all HR-related information</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Permanent
  • 60000 - 70000 USD / Yearly
  • We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls with professionalism, addressing inquiries and directing them appropriately.<br>• Perform data entry tasks to maintain accurate and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment.<br>• Process invoices and ensure timely payment of bills.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Provide administrative support to legal staff, including scheduling meetings and appointments.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Assist in drafting correspondence and reports as needed.<br>• Maintain confidentiality while handling sensitive legal documents and information.<br>• Collaborate with team members to streamline office procedures and workflows.
  • 2026-03-19T00:00:00Z
Executive Assistant - Bilingual in Mandarin
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 90000 - 125000 USD / Yearly
  • We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
  • 2026-04-10T00:00:00Z
Corporate Legal Assistant
  • Palo Alto, CA
  • onsite
  • Permanent
  • 85000 - 135000 USD / Yearly
  • <p>We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley–based Emerging Companies and Venture Capital practice. This role will support a busy team of attorneys handling corporate matters, advising founders, investors, and high‑growth startups on company formation, venture financings, and ongoing corporate governance.</p><p><br></p><p><em>Responsibilities:</em></p><ul><li>Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination.</li><li>Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service.</li><li>Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes.</li><li>Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents.</li><li>Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions.</li><li>Draft, edit, proofread, redline, and manage corporate and transactional documents; maintain accurate electronic and hard‑copy client files.</li><li>Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met.</li><li>Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff.</li></ul>
  • 2026-03-19T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 23 - 26 USD / Hourly
  • <p><strong>Administrative Assistant</strong></p><p>Support daily office operations by providing high-quality administrative services to staff and clients.</p><p>Job Responsibilities:</p><ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul><p><br></p>
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • Vallejo, CA
  • onsite
  • Temporary
  • 20 - 21 USD / Hourly
  • <p>Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Assign repossession tasks and coordinate with field agents to secure collateral efficiently.</p><p>• Manage redemption processes and schedule personal property appointments with professionalism.</p><p>• Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.</p><p>• Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.</p><p>• Ensure compliance with company policies and state regulations in all administrative processes.</p><p>• Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.</p><p>• Update customer account records using multiple software platforms, ensuring accuracy and completeness.</p><p>• Perform data entry tasks for repossession documents and communicate updates to assigned clients.</p><p>• Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.</p><p>• Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
  • 2026-04-09T00:00:00Z
Administrative Assistant
  • San Jose, CA
  • onsite
  • Temporary
  • 22.8 - 26.4 USD / Hourly
  • We are looking for an organized and proactive Administrative Assistant to join our team in San Jose, California. This long-term contract position offers the opportunity to support key operations and contribute to the success of our organization. The ideal candidate will bring a detail-oriented mindset and exceptional communication skills to ensure smooth day-to-day administrative functions.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the estimating and production teams.<br>• Manage incoming calls and direct them appropriately while maintaining a detail-oriented approach.<br>• Perform accurate data entry tasks to support documentation and reporting processes.<br>• Coordinate contracts and subcontractor documentation to ensure compliance and organization.<br>• Maintain and update office systems and records for seamless workflow.<br>• Act as the first point of contact for visitors and clients, delivering excellent customer service.<br>• Assist in preparing reports, presentations, and correspondence as needed.<br>• Organize and schedule meetings, appointments, and travel arrangements for staff.<br>• Collaborate with various departments to streamline communication and operational efficiency.<br>• Handle general office tasks, including ordering supplies and maintaining a clean workspace.
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service.<br><br>Responsibilities:<br>• Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements.<br>• Collect and document co-payments, deductibles, and other patient payments during registration.<br>• Obtain and process patient signatures on required legal and registration documents.<br>• Maintain and secure patient valuables in accordance with department policies.<br>• Scan and upload registration-related documentation into the system by the end of each shift.<br>• Access and utilize online tools to verify insurance and patient demographic information.<br>• Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner.<br>• Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction.<br>• Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience.<br>• Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
  • 2026-04-06T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Temporary
  • 25.3365 - 29.337 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Deliver high-quality customer service by responding promptly to inquiries and requests.<br>• Manage service desk operations, including call logging and inquiry tracking.<br>• Assist visitors, handle HR-related documentation, and support onboarding procedures.<br>• Verify the completion of required employment paperwork, including I-9 and W-4 forms.<br>• Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination.<br>• Prepare reports, presentations, and communications for departmental use.<br>• Maintain personnel records and ensure adherence to retention policies.<br>• Oversee office management tasks, including facilities coordination and supply inventory.<br>• Support HR projects and initiatives, identifying areas for process improvement.<br>• Supervise student assistants and ensure adequate staffing for service desk operations.
  • 2026-04-01T00:00:00Z
Administrative Assistant
  • Richmond, CA
  • onsite
  • Contract / Temporary to Hire
  • 22.8 - 26.4 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent opportunity in Richmond, California. This role involves managing key financial processes, ensuring smooth payment operations, and supporting overall administrative tasks. The ideal candidate will bring strong customer service skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process incoming payments and ensure outgoing payments are completed accurately and on time.<br>• Oversee and coordinate the weekly check run to maintain financial accuracy.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Collaborate with team members to manage financial responsibilities efficiently.<br>• Assist with general administrative tasks to support office operations.<br>• Maintain accurate records of financial transactions and documentation.<br>• Communicate effectively with Spanish-speaking clients or team members as needed.<br>• Identify opportunities for process improvements and suggest actionable solutions.
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Palo Alto, California. In this role, you will play a critical part in ensuring smooth and accurate patient registration processes, while maintaining high standards of customer service and compliance with legal and organizational policies. This is a long-term contract position, ideal for someone who thrives in a dynamic environment and is committed to delivering exceptional administrative support.<br><br>Responsibilities:<br>• Accurately register and process various patient types, ensuring all demographic and insurance information is obtained and documented.<br>• Collect and document patient co-pays, deductibles, and signatures on legal documents in compliance with policies.<br>• Scan and upload all relevant documentation into the organization&#39;s systems before the end of each shift.<br>• Maintain patient valuables and update notifications from clinical staff promptly, following department policies.<br>• Utilize online systems and payer websites to verify insurance eligibility and demographic information.<br>• Provide timely and appropriate customer service to patients, visitors, and clinical staff, ensuring a positive experience.<br>• Distribute notices of privacy practices and obtain visitor authorizations as required.<br>• Collaborate effectively with internal and external stakeholders, including clinical staff, law enforcement, and ambulance agencies.<br>• Attend department meetings, workshops, and training sessions to stay informed of updates and procedures.<br>• Ensure office equipment is operational and follow downtime procedures when necessary.
  • 2026-04-10T00:00:00Z
Administrative Assistant
  • Los Altos, CA
  • onsite
  • Temporary
  • 28 - 35 USD / Hourly
  • <p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides essential support to ensure smooth office operations by handling a wide range of administrative and clerical tasks. This role maintains organization, communicates with internal and external contacts, and assists with daily office needs.</p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Manage schedules and coordinate meetings or appointments for staff.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Organize and maintain electronic and paper filing systems.</li><li>Greet and assist visitors in a professional manner.</li><li>Order office supplies and handle other purchasing tasks as needed.</li><li>Assist with travel arrangements and event planning.</li><li>Support other administrative and operational projects as assigned.</li></ul><p><br></p>
  • 2026-03-31T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 22 - 25 USD / Hourly
  • <p><strong>Administrative Assistant</strong></p><p><strong>About the Role:</strong></p><p>Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
  • 2026-04-01T00:00:00Z
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