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3 results for Entry Level Administrative Assistant in Memphis, TN

Administrative Assistant

Memphis, TN
remote
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for an organization in downtown Memphis, Tennessee. This Long-term Contract position is ideal for someone who can keep schedules organized, manage documentation and reports accurately, and help with event preparation, and coordinate day-to-day administrative operations. The person in this role will work closely with internal teams to support meetings, reporting, office activities, and general departmental needs in a timely manner. Responsibilities:o Managing calendars and scheduling meetingso Coordinating travel arrangementso Preparing, formatting, and editing documentso Ordering office supplies and maintaining vendor contractso Handling incoming calls, voicemails, and message communicationo Collaborating with internal teams for coordination and supporto Support departmental events and activities, including:o Meetings, conferences, workshops, symposiums, and special eventso Event setup, catering coordination, execution, and close-out processeso Perform daily administrative tasks such as:o Email and Outlook inbox managemento Data entry and documentationo Maintaining and formatting operational documentso Prepare and maintain routine reports related to clerical and operational activities, seeking guidance when neededo Assist with operational administrative functions, including: database tracking, monitoring, and follow-up, data collection and aggregation for reporting purposes, provide general administrative support across the department as needed within scope.
2026-06-24T00:00:00Z

Administrative Assistant

Proctor, AR
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day support for a commercial construction project in West Memphis, Arkansas. This long-term contract position will partner closely with onsite leaders and the team to keep administrative operations organized, responsive, and running smoothly in a trailer-based site office. The role combines traditional office support with onsite coordination, requiring someone who is comfortable in a construction environment and able to manage shifting priorities with professionalism. Responsibilities:• Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time.• Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events.• Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day.• Process expense submissions and related documentation using expense management tools such as Concur or similar platforms.• Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through.• Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs.• Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support.• Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach.
2026-06-15T00:00:00Z

Executive Assistant

Memphis, TN
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment. Responsibilities:• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.• Establish and maintain efficient filing systems for departmental and confidential materials.• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.• Handle confidential information with discretion, applying tact and diplomacy in all interactions.• Perform additional administrative tasks as required to support the executive team.
2026-06-25T00:00:00Z