We are looking for a detail-oriented Admin & Accounting Assistant to support administrative and financial operations for our client in Portland, Oregon. This is a long-term contract position offering the opportunity to contribute to essential office functions while collaborating with various team members. The role requires strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Maintain and update employee records as changes occur.<br>• Sort and distribute incoming mail to appropriate departments.<br>• Record daily check transactions in the cash sheet and prepare checks as required.<br>• Process and organize accounts payable invoices, ensuring they are properly dated and filed.<br>• Review labor reports for accuracy and make necessary corrections.<br>• Operate postage machines to prepare outgoing mail for delivery.<br>• Provide administrative support to team members as needed.<br>• Manage office supply inventory and place orders when required.<br>• Address issues related to vending machines, including communicating with drivers and issuing refunds.<br>• Sell postage stamps upon request and assist with general clerical tasks.
<p>Charlie Gilmur with Robert Half is looking for an AP/AR Clerk to join our team in Troutdale, Oregon. In this role, you will oversee the accurate processing of accounts payable and receivable functions, ensuring financial records are maintained with precision and efficiency. This position is integral to supporting the accounting department and fostering strong relationships with vendors, customers, and internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and ensure accuracy by verifying pricing, quantities, and approvals.</p><p>• Match invoices to purchase orders and receiving documents for seamless accounting.</p><p>• Prepare and execute timely payments, including checks and electronic transfers.</p><p>• Reconcile vendor statements and address discrepancies promptly.</p><p>• Maintain organized records and assist with month-end accounts payable accruals.</p><p>• Apply customer payments to accounts and monitor aging reports for overdue balances.</p><p>• Conduct thorough and courteous follow-ups on collections to resolve outstanding amounts.</p><p>• Support month-end and year-end close processes, ensuring accurate financial reporting.</p><p>• Communicate effectively with vendors, customers, and internal teams to address inquiries.</p><p>• Ensure all financial documentation is properly maintained and organized for auditing purposes.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013369372</p><p><br></p>
<p>We are looking for a skilled Medical Biller in Salem, Oregon. In this Contract to permanent role, you will play a key part in ensuring accurate and efficient billing processes while adhering to industry standards. This position requires expertise in handling insurance claims, payment reconciliations, and patient billing inquiries using advanced clinical software.</p><p><br></p><p>Responsibilities:</p><p>• Process patient billing information with precision and accuracy using clinical software.</p><p>• Submit electronic and paper insurance claims promptly to ensure timely payments.</p><p>• Review patient demographic and insurance details to verify accuracy before processing.</p><p>• Follow up on unpaid claims, denials, and appeals to maximize reimbursement.</p><p>• Post payments and reconcile accounts within the designated billing system.</p><p>• Address patient inquiries regarding billing issues and outstanding balances professionally.</p><p>• Ensure compliance with all regulatory guidelines and billing requirements.</p><p>• Generate comprehensive billing reports to identify trends and resolve discrepancies.</p><p>• Collaborate with team members to improve billing workflows and resolve challenges.</p><p>• Maintain up-to-date knowledge of medical billing regulations and insurance policies.</p>
<p>Charlie Gilmur with Robert Half is looking for a dedicated Sales Support Supervisor to lead and manage daily sales support operations in our wholesale distribution team in Milwaukie, Oregon. This role combines supervisory responsibilities with hands-on sales assistant duties to ensure seamless order processing, invoicing, and customer interactions. The ideal candidate will be adept at managing a team, optimizing workflows, and maintaining compliance with company policies while delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily operations of the sales support team, ensuring tasks are completed accurately and efficiently.</p><p>• Manage order processing, invoicing, delivery tracking, and customer communication to maintain high standards of service.</p><p>• Provide direct supervision, training, and mentorship to Sales Assistants, encouraging attention to detail and team collaboration.</p><p>• Prepare and deliver detailed reports on job status, billing summaries, and departmental activities to support decision-making.</p><p>• Coordinate shipment tracking, vendor communication, and change orders to ensure smooth project execution.</p><p>• Verify and reconcile invoices, credits, debits, and claims while maintaining accurate customer account records.</p><p>• Develop and review bids with precision, ensuring accuracy and timely submission to Traders.</p><p>• Monitor workload distribution, adjusting assignments to optimize team productivity and efficiency.</p><p>• Ensure compliance with company policies and document management workflows, promoting accuracy and timeliness.</p><p>• Support miscellaneous administrative tasks, such as filing, document routing, and communication with external parties.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013367104</p><p><br></p>
<p>Charlie Gilmur with Robert Half is looking for a detail-oriented Expense Report Administrator to join our team in Lake Oswego, Oregon. This role plays a key part in ensuring accurate expense processing and compliance, as well as supporting corporate programs such as vehicle reimbursements and Amex card issuance. The ideal candidate will have strong organizational skills and experience with Concur and Excel.</p><p><br></p><p>Responsibilities:</p><p>• Review and process employee expense reports to ensure accuracy and compliance with company policies.</p><p>• Manage corporate Amex card issuance and oversee related administrative tasks.</p><p>• Administer the vehicle reimbursement program and verify proper documentation.</p><p>• Utilize Concur to handle expense management workflows efficiently.</p><p>• Perform light accounting tasks, including invoice coding and processing.</p><p>• Maintain accurate records and provide reports using Excel.</p><p>• Collaborate with team members to resolve expense-related inquiries with a focus on customer service.</p><p>• Ensure adherence to financial guidelines and company procedures.</p><p>• Identify and address discrepancies in expense submissions promptly.</p><p>• Support other accounts payable responsibilities as needed.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013364569</p><p><br></p>
<p>We are looking for a skilled Part-Time Bookkeeper to join our team in Portland, Oregon. This long-term contract position offers an excellent opportunity for a detail-oriented individual to contribute to the financial and administrative operations of the organization. The ideal candidate will have a strong background in bookkeeping and accounting, coupled with a passion for providing excellent customer service and supporting organizational processes.</p><p><br></p><p>Responsibilities:</p><p>• Accurately manage accounts payable and receivable processes to ensure timely execution and proper documentation.</p><p>• Perform bank reconciliations and maintain updated financial records within accounting systems and Salesforce.</p><p>• Oversee payroll processing and manage employee documentation, including background checks and onboarding.</p><p>• Prepare and submit tax reports, supporting audits by organizing reconciliations and roll-forward schedules.</p><p>• Coordinate with insurance and benefits agents to ensure accurate administration of employee plans.</p><p>• Manage office operations, including supply ordering, mail handling, and tracking merchandise inventory.</p><p>• Provide customer service to visitors and maintain a welcoming environment for guests.</p><p>• Assist with tracking and filing permit and usage reports, ensuring compliance and accuracy of documentation.</p><p>• Collaborate with the organizational leadership and external vendors to ensure all financial activities are aligned and accurate.</p>
<p>We are looking for an experienced Bookkeeper to join our team on a long-term remote contract opportunity. In this role, you will play a critical part in maintaining accurate financial records, supporting accounts payable and payroll processes, and ensuring compliance with federal and government grant requirements. This position requires strong organizational skills and attention to detail to help streamline and enhance financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform monthly bank and credit card reconciliations, including addressing past discrepancies and maintaining accurate records moving forward.</p><p>• Conduct vendor reviews to ensure accurate documentation, including verifying W-9 forms and maintaining up-to-date records.</p><p>• Reconcile opening and closing balances in the accounting system to identify and resolve discrepancies.</p><p>• Enter payroll transactions and corrections into the general ledger.</p><p>• Record and manage daily or bi-weekly bank transactions to support effective cash flow management.</p><p>• Support grant record updates in the accounting system by locating, uploading, and completing necessary documentation.</p><p>• Provide assistance with accounts payable processes to improve efficiency and accuracy.</p><p>• Perform miscellaneous financial management tasks to ensure smooth operations.</p>
