5 results for Administrative Assistant in Mason, MI

Executive Assistant

Bath, MI
onsite
Permanent
55000 - 65000 USD / Yearly
Starting Salary: $55,000-65,000 annually Our client is seeking a full-time, direct hire Executive Assistant to join their team, who will provide essential administrative and clerical support to ensure smooth operations. This position involves managing various office functions, assisting with resident inquiries, and maintaining records, all while delivering outstanding customer service. The ideal candidate thrives in a fast-paced environment, is attentive to detail, organized, and dedicated to excellence. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including scheduling, calendar management, and correspondence.</li><li>Greet and assist visitors, answer and direct phone calls, manage office email inboxes, and ensure a welcoming reception area.</li><li>Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.</li><li>Handle incoming and outgoing mail, deliveries, and packages efficiently.</li><li>Manage office supply inventory and liaise with vendors for office maintenance and supplies.</li><li>Maintains employee benefits, human resource files, and processes bi-weekly payroll.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support ad hoc projects and provide backup office administrative assistance as needed.</li></ul>
2026-03-03T00:00:00Z

Office Assistant

Lansing, MI
onsite
Contract / Temporary to Hire
14 - 15.5 USD / Hourly
Our non-profit is seeking a Weekend Only Office Assistant, Saturdays and Sundays, 8:00 a.m. – 4:00 p.m., on a contract-to-permanent basis, to help foster a welcoming, clean, and safe environment for all members and visitors. This position plays a vital role in supporting operations, maintaining cleanliness, and ensuring the building is monitored during weekend hours. Key Responsibilities:<ul><li>Greet members, visitors, and guests as they arrive, creating a friendly and welcoming atmosphere.</li><li>Answer basic inquiries in person and over the phone; direct individuals to appropriate staff or resources.</li><li>Perform regular light cleaning duties including tidying up entryways, counters, communal spaces, and taking trash out.</li><li>Monitor building activity, ensuring safety and security protocols are followed at all times.</li><li>Notify maintenance or leadership of any facility concerns or urgent cleaning needs.</li><li>Support event or service setup and cleanup as required.</li><li>Other duties as assigned to ensure the smooth operation of the building during weekend hours.</li></ul>
2026-03-18T00:00:00Z

Legal Assistant

Lansing, MI
onsite
Permanent
60000 - 75000 USD / Yearly
We are seeking a highly organized and detail-oriented Legal Secretary for a prominent law firm in the Lansing area. This position provides comprehensive administrative and legal support to a team of attorneys specializing in corporate law and litigation. The ideal candidate will have a strong understanding of legal procedures, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:Administrative Support<ul><li>Prepare, revise, and format legal documents including correspondence, contracts, pleadings, discovery, and corporate filings.</li><li>Maintain attorneys’ calendars, schedule appointments, court dates, and meetings.</li><li>Coordinate travel arrangements and prepare expense reports.</li><li>Screen and direct incoming calls, emails, and other communications.</li><li>Open and maintain client files both electronically and in hard copy.</li><li>Perform data entry, filing, scanning, and general office tasks.</li><li>File legal documents with courts via electronic filing systems (e-filing) in compliance with state and federal court rules.</li><li>Track litigation deadlines including hearings, discovery, and filing dates.</li><li>Prepare and organize exhibits, trial binders, and other court documents.</li><li>Coordinate with court personnel, opposing counsel, and clients regarding litigation matters.</li><li>Assist with the preparation and filing of corporate documents such as articles of incorporation, bylaws, board minutes, and resolutions.</li><li>Maintain corporate records and track key compliance dates.</li><li>Support transactional work such as due diligence and document organization for mergers, acquisitions, and other corporate transactions.</li></ul>
2026-03-13T00:00:00Z

Human Resources Administrator

Ann Arbor, MI
onsite
Temporary
26.6 - 30.8 USD / Hourly
Seeking an experienced Sr HR General/Manager part time. Must be able to work onsite. Pay up to $35hr. • Maintaining compliance with federal, state, and local labor laws, and nonprofit regulations, including risk mitigation strategies.• Updating, and enforcing HR policies, employee handbooks, and procedures that align with the organization's goals and objectives.• Fostering a zero-waste, mission-based culture within the organization by developing initiatives aimed at fostering a top-tier workplace culture as our organization continues to grow.Employee Relations • Manage employee relations matters, including conflict resolution, investigations, and manages the grievance resolution process, and with the Director of HR, interprets and upholds the union contract and the negotiation process.• Lead the process for managers on performance management, disciplinary actions, and staff development.• Partner with leadership to drive employee engagement, retention, and development initiatives• Maintain personnel records, documentation, and HR filing systems both paper and electronic documentationBenefits, Compensation & Insurance• Administer and manage benefits administration, including health insurance, retirement plans, leave policies, open enrollment, and wellness programs.• Serve as the primary point of contact for benefits inquiries and open enrollmentRisk Management• Manage the Workers’ Compensation (WC) process, including communicating with WC carriers, occupational clinics, managed care networks and other stakeholders as needed. • Utilizing collaborative processes, support operations as a member of the safety team.Talent Development & Organizational Growth• Design interview questions, conduct interviews, and create employment offers and packages for successful candidates (full recruitment cycle)• Coordinate and conduct new hire orientation and training with management to ensure seamless transitions and experiences for employees into the company Consultants, apply all OSHA standards to business practices, provides annual OSHA training, and maintains required OSHA records, including completing and filing the 300 Logs• Actively participate in the company-wide Safety Committee, including assisting in maintaining manuals and site safety binders and records are kept current of trainings required and received and making safety recommendations.• Work collaboratively with the Safety ConsultantPayroll Administration:• Manage and process bi-weekly payroll, ensuring accuracy and compliance.• Work with the payroll provider to ensure payroll and benefit rules are accurate, which may include running reports and performing audits.• Maintain compliance with federal, state, and local employment laws related to payroll and benefits, and industry best practices.• Partner with internal finance department to collaborate on best practices, timely and accurate payment, tax compliance, and financial reporting.
2026-03-18T00:00:00Z

Paralegal

Flint, MI
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for an experienced Paralegal to join our team in Flint, Michigan. In this role, you will provide critical support for legal and contractual matters within the real estate industry, focusing on sales and leases. This is a long-term contract position, offering an excellent opportunity to contribute to high-level projects and collaborate with legal professionals. Responsibilities: • Draft and organize real estate contracts, leases, amendments, and related agreements to ensure accuracy and compliance. • Facilitate the execution and tracking of development contracts and other legal documents. • Maintain well-organized files for contracts and legal documentation to support efficient access and review. • Assist in preparing documentation for legal claims related to development projects and interactions with federal agencies. • Compile supporting materials, timelines, and project records for external legal counsel. • Draft preliminary summaries and supporting documents for attorney review to aid in legal claims. • Conduct legal research to support various real estate transactions and claims. • Collaborate with attorneys and stakeholders to ensure all legal documents meet regulatory and business requirements. • Analyze and organize information related to federal contracts and compliance. • Provide general legal support for commercial real estate transactions and agreements.
2026-03-16T00:00:00Z