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10 results for Administrative Assistant in Martinsville, IN

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for an organized Administrative Assistant to provide day-to-day support for executive leadership. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain a detail-focused office presence, and handle administrative tasks with sound judgment and attention to detail. The role follows an on-site schedule Monday through Wednesday and supports two executives, including one based remotely. Responsibilities: • Coordinate complex schedules for two executives, arranging meetings and adjusting appointments as priorities shift. • Prepare and submit expense reports accurately and on time while maintaining supporting documentation. • Organize catering and meeting logistics for internal gatherings and executive events. • Serve as a detail-focused point of contact by answering inbound calls and assisting visitors or staff as needed. • Perform data entry and general office administration to keep records, calendars, and communications up to date. • Provide reliable administrative support to one local executive and one remote executive, ensuring smooth communication across locations.
2026-04-22T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-04-15T00:00:00Z

Executive Assistant

Edinburgh, IN
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment and open up to 90% travel. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-04-03T00:00:00Z

Accounting Assistant

Indianapolis, IN
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced Accounting Assistant to join a well-established non-profit organization in Indianapolis, Indiana. This is a contract position with the potential to become a long-term part-time role, offering a flexible schedule within a collaborative and supportive work environment. The role will initially be on a contract basis with the intention to transition to a long-term part-time position. Responsibilities: • Record vendor invoices accurately in QuickBooks to ensure timely processing. • Generate checks and wire transfers using QuickBooks for payment distribution. • Post receipts into QuickBooks, keeping financial records up-to-date. • Perform cash and bank reconciliations to maintain accurate account balances. • Update and manage data within the member database to ensure accurate records. • Conduct account reconciliations for financial accuracy and compliance. • Prepare ad-hoc reports and assist with month-end closing activities as needed.
2026-04-22T00:00:00Z

Administrative Coordinator

Carmel, IN
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Coordinator to join our team in Carmel, Indiana. In this role, you will be responsible for ensuring the smooth execution of validation processes, audit scheduling, and record management, all while delivering exceptional support to team members and clients. Responsibilities:• Process applications and renewals.• Schedule audits to meet deadlines.• Maintain up-to-date and precise records for compliance and operational purposes.• Communicate requirements, deadlines, and progress updates effectively with all parties.• Perform additional administrative tasks as needed to support the team and operations.
2026-04-14T00:00:00Z

Mailroom Assistant

Indianapolis, IN
onsite
Temporary to Hire
13.3 - 15.4 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily administrative and document-handling operations in Indianapolis, Indiana. This contract position with potential for a permanent role is ideal for someone who is organized, detail-oriented, and comfortable managing clerical tasks in a fast-paced setting. The role involves handling incoming and outgoing mail, maintaining accurate records, and assisting with scanning, filing, and research activities. All candidates are required to undergo screening for consideration. Responsibilities:• Process incoming and outgoing mail while ensuring timely and accurate distribution.• Scan, organize, and maintain physical and digital documents for easy retrieval.• Enter information into internal records with a high degree of accuracy and attention to detail.• Perform filing tasks to keep documentation orderly, current, and accessible.• Conduct basic research to locate information and support administrative workflows.• Provide general clerical assistance to help maintain smooth day-to-day office operations.• Assist with correspondence handling and related document preparation as needed.• Take on additional administrative duties as assigned by the team or supervisor.
2026-04-23T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-04-23T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for a detail-oriented Office Manager to join our client's team in Indianapolis, Indiana. This role requires a proactive individual who excels in managing financial records, processing payroll, and overseeing accounts payable and receivable tasks. The ideal candidate will also assist with human resources functions and ensure the smooth operation of office activities. Responsibilities:• Manage accounts receivable by documenting remittances, processing homeowner and builder checks, and running weekly reports to ensure timely collections.• Handle accounts payable, including tracking purchase orders, processing invoices, and maintaining an organized filing system for audits.• Process daily work orders and invoices using company-specific software to maintain accurate financial records.• Conduct month-end audits by running aging reports, following up on overdue accounts, and reporting any issues to the Branch Manager.• Support human resources tasks such as onboarding new hires, managing benefit updates, and maintaining accurate employee records.• Oversee payroll processing by verifying daily timecards, updating employee pay spreadsheets, and ensuring timely submission of payroll data.• Coordinate fleet management by tracking vehicle inspections, scheduling maintenance, and managing payment for services.• Order office and safety supplies as needed, ensuring cost-effective purchasing practices.• Assist with incoming calls to support the operations team and ensure excellent customer service.
2026-04-23T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in Indianapolis, Indiana. This is a contract to permanent position that offers opportunities for growth and development, including potential advancement to a Project Manager Assistant role. The ideal candidate will bring strong organizational skills and a friendly demeanor to support both front desk operations and project administration. Responsibilities:• Welcome and assist visitors with a warm and attentive attitude, ensuring their needs are met promptly.• Manage incoming calls using a multi-line phone system, routing inquiries effectively and providing accurate information.• Maintain a clean and organized reception area that reflects a well-maintained workplace environment.• Handle mail distribution, deliveries, and outgoing packages, while keeping records of all transactions.• Coordinate meetings, appointments, and staff lunches, ensuring schedules are kept organized and up-to-date.• Provide administrative support through tasks such as data entry, document management, and filing.• Review vendor invoices, ensuring proper documentation and accuracy before entering them into the accounting system.• Assist with routing and tracking project documents, obtaining necessary signatures, and maintaining confidentiality.• Learn and support construction software systems to assist Project Managers with administrative tasks.• Contribute to project lifecycle tasks, including issuing subcontracts, tracking change orders, and preparing project closeout documentation.
2026-04-10T00:00:00Z

Paralegal

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 70000 USD / Yearly
Robert Half is partnering with a growing Indianapolis-based personal injury law firm seeking a full-time Paralegal to join their team. This role is ideal for someone who is proactive, detail‑oriented, and enjoys working directly with clients, courts, and attorneys in a fast‑paced environment. Key Responsibilities<ul><li>Assist attorneys with personal injury case management, including drafting, organizing, and maintaining legal documents.</li><li>Track and manage key deadlines, including statute of limitations dates, to ensure timely filings.</li><li>Communicate professionally with clients, court staff, and opposing counsel via phone and email.</li><li>Organize and maintain digital files using Clio case management software and Dropbox.</li><li>Support case progression through scheduling, intake coordination, document requests, and file management.</li><li>Maintain exceptional organization and consistency across all workflows and administrative tasks.</li></ul>
2026-04-22T00:00:00Z